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Town Council Meeting Minutes 2022

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Meeting Minutes

01-12-2022 Town Council Minutes.pdf
01-26-2022 Town Council Exhibit.pdf
01-26-2022 Town Council Minutes.pdf
02-23-2022 Town Council

February 23, 2022 Town Council Meeting Minutes

CALL TO ORDER:

Town Council President Gerald Swets called the St. John Town Council Meeting to order on Wednesday, February 23, 2022, at 7:07 p.m., with all Councilmen in attendance present on-site and led all in the Pledge of Allegiance.

ROLL CALL:

Councilmen present: Michael Aurelio, Councilman; Bryan Blazak, Councilman; Wayne Pondinas, Councilman; Michael Schilling,Councilman, and Gerald Swets, President. A quorum was attained.

Also present: Beth Hernandez, Clerk-Treasurer; Jason Dravet, Interim Town Manager; and David Westland, Town Attorney.

Absent: None

APPROVAL OF MINUTES:

  • July 28, 2021 Regular Meeting
  • August 25, 2021 Regular Meeting
  • September 8, 2021 Study Session Minutes
  • September 22, 2021 Regular Meeting
  • November 23, 2021 Regular Meeting
  • December 7, 2021 Special Meeting
  • December 22, 2021 Special Meeting
  • December 18, 2021 Regular Meeting
  • January 13, 2022 Special Meeting
  • January 26, 2022 Regular Meeting

Mr. Swets noted there were a couple of corrections to the July 28, 2021 and the August 25, 2021 which were corrected and distributed.

Discussions/Questions/Comments:
Mr. Pondinas advised he didn’t receive the January 13, 2022 and the January 26, 2022 minutes and agreed to approve all minutes, to exclude the 2 aforementioned dated minutes.

Mr. Aurelio made a motion to approve the minutes, excluding the January 13, 2022 and the January 26, 2022 minutes; Mr. Blazak seconded the motion. Motion carried 4 to 1, with 4 ayes and 1 nay by Mr. Pondinas. January 13, 2022 and January 26, 2022 minutes deferred.

PUBLIC COMMENT:

Mr. Swets opened the floor for Public Comment.
  • Mike Bouvat, 9291 W. 103rd Place, Park Board President, addressed the hiring of an Event Planner for the July 4th event for $10,000 of which The Park Board is opposed. The EDC met with the Park Board on February 15, 2022 to discuss the event and their plans to hire an Event Planner. On February 17, 2022 the proposed Planner met with the EDC and the Park Board via Zoom.

    The Park Board is of the opinion the Town could manage this event internally, without incurring the $10,000 Event Planner expense and to consider internal options prior to making the hire decision.

  • Steven Steif, 9630 Sheffield, Dyer, presented a plaque to be donated to the St. John Memorial on behalf of his family and the Veterans across the region.

  • Johnny Boersma, 11930 W. 103rd Court, inquired about the lease for the Veteran’s Memorial which has been in the planning phases for a year and a half. The Veteran’s Memorial would be to honor the fallen soldiers, fire fights, and police officers.

    Mr. Westland explained that initially, there was an issue with how the land came into possession of the Town. He further noted that conveying a lease is conveying an interest in land, so there are specific statutory requirements to be completed to do the lease. A license, however, could provide the interest without the legal hurdles.

    Mr. Aurelio was interested in the project and wants to learn more about it. He suggested the topic be added to a Study Session for the Town Council to get it done.

  • Keith McCoy, 9557 W. Oakridge Drive, as a Marine Corp Veteran of 5 years, would like to see something to honor him, his family and other families of the Town. He asked that the Town not let the Veteran’s Memorial be moved to another municipality.

    Mr. Swets advised the Town has already invested and donated to the project, and if Mr. Westland advises, then a meeting should be scheduled to discuss next steps.

    Mr. Boersma believed the Town Council was concerned about the Eternal Flame. Mr. Boersma stated he would go on the record to say the Eternal Flame will cost the Town $80-$120 per year.

    Mr. Shilling made a motion for the Town Council to set a meeting with Mr. Boersma within one week from tonight to review the lease and finalize the details of it. Mr. Aurelio seconded the motion. Mr. Westland suggested to add “or license” to the motion. Mr. Schilling amended his motion. Motion carried unanimously.

  • Tom Hocker, 12344 Forest Drive, the photographer. Tom distributed some prints to the TC Members, all representative populations in NWI and its heritage. The application to the Indiana Arts Commission for the $5,000 grant is 80-90% completed and ready to submit ahead of the deadline. The state is making the grant available to non-profits and municipalities in support of sharing their work with the public, having an impact on the residents of the region. The photographs show the interpretation of what St. John is about historically providing the residents with a sense of the Town’s character. The VFW offered to rent out their large room to display the prints. A draft of the application has been presented to the Clerk-Treasurer’s office.

Having no one else wishing to speak, Mr. Swets closed the floor.

NEW/OLD BUSINESS:

A. Consider Ordinance No. 1752, an ordinance rezoning certain property known as St. John Commons, a mixed use development, from R-1 to PUD (Planned Unit Development)
Mr. Swets advised this item was deferred from last month because of the paired villas. This item requires action within 90 days and it could take some time for the Plan Commission to work through this with the developer. Mr. Swets suggests a motion to deny this request.

Mr. Westland noted there were questions about the back of the development. The developer presented something to the Plan Commission which would change the way the ordinance is written. The ordinance, as written would allow for the paired villas. He agreed that the motion be denied.

Mr. Blazak noted they have a meeting tentatively scheduled within a week with the attorney and the developer.

Mr. Blazak made a motion to deny Ordinance No. 1752, an ordinance rezoning certain property known as St. John Commons, a mixed use development, from R-1 to PUD. Mr. Aurelio seconded the motion. Motion carried unanimously.

B. Consider Fire Department transfer of appropriations
Mr. Schilling stated that the Fire Department asked to use money that has been budgeted for their part-time fund and transfer it to hire another full-time person in the Fire Department. Ms. Hernandez informed the members that she was not aware of this request. Chief LaDuke, represented virtually, agreed to defer the item as Ms. Hernandez had not been informed.

Mr. Schilling made a motion to defer the Fire Department transfer of appropriations. Mr. Aurelio seconded the motion. Motion carried unanimously to defer.

Steve Dalton – Cender/Dalton – Budget
As Mr. Dalton had been on-line, he was provided the opportunity to discuss the upcoming Town budget process. Mr. Aurelio provided a brief overview about the Town Council’s plan for setting the 2023 budget process and introduced Mr. Dalton to lead the discussion.

Mr. Dalton recommended a deep dive into each individual department, requesting expenses e.g., payroll expenses, capitol planning & procedures and benchmarking, within the months of April, May and June. He recommended starting with the easier departments first. With 5-6 major departments, the schedule could possibly be set for every other week for the 3 months. The first meeting should be to understand how the department currently operates, its organizational chart, how it’s staffed, how they’re paid and any allocation of funds. Mr. Dalton has received the 2021 financials from Ms. Hernandez.

Detailed payroll reporting was requested but have not yet been received. Mr. Dalton noted that the payroll is not a lengthy process and can complete that portion in about a week.

Mr. Aurelio would like a better understanding of the cost of government in St. John. He would like to improve on town services e.g., snow plowing, pothole repair, proper staffing levels in Public Works, Parks, Building and Planning, Town Manager’s Office and Clerk-Treasurer’s Office and utilities. In addition, the Town needs a capital equipment review for road projects, parks, park improvements, and sidewalks. Does the Town need better plows, more fire trucks and more police equipment? A better understanding of outstanding bond issues, TIF income, future bond needs, principal payments, interest costs, maturity dates, etc. is needed.

Pursuant to IC361-4-12, Mr. Aurelio made a motion to require the Clerk-Treasurer to turn over the following documents to the Town Council:

  • Time sheets, timecards or similar documentation of the hours the employees worked for all employees for the year 2021, with the appropriate redactions for personal information.
  • Documents evidencing supervisor/department head approval of time sheets and timecards for all employees for 2021, with the appropriate redactions for personal information.
  • Documents regarding outstanding bond issues, including principal interest payment schedules, and maturity dates.

Mr. Blazak seconded the motion.

Mr. Dalton explained he needed that information as it is State Statute that the Town Council is responsible for internal controls. If audited by the State Board of Accounts, any inconsistencies between pay stubs, checks, time sheets and supervisor approvals, the Town Council could be written up.

Mr. Swets advised the timesheets are important because the Town Council needs to know how many hours people are working to determine if overtime paid is because of staffing levels.

Mr. Westland offered that the Public Access Counselor did have an opinion that the information being requested is not private and with the proper redactions are public record.

Mr. Swets called for a vote. Motion carried 3 ayes to 2 nays by Mr. Schilling and Mr. Pondinas.

C. Consider First Amendment to the Settlement Agreement with BLB St. John and LBL Development
Mr. Westland advised the lawsuit is broken into 2 parts:
  • The initial lawsuit – The “Interceptor” Lawsuit
  • The lawsuit over the 40-acre parcel

Mr. Westland noted that everything for the initial lawsuit was resolved. Mr. Lotton was to take action on certain items that would affect the 40-acre parcel, however that action was not accomplished. The amended settlement dismisses the “Interceptor” lawsuit, currently in Appeals Court with a March 1, 2022 deadline. This agreement would resolve the “Interceptor” lawsuit, but leaves Paragraphs 12 – 16 from the original agreement open, which refers to the 40-acre parcel. There is a deadline and if it isn’t approved, the original “Interceptor” lawsuit comes back to life. The agreement puts the “Interceptor” lawsuit to rest, but leaves open the 40-acre parcel where there is still time to continue negotiating or decide to pursue litigation.

Mr. Westland noted there were no additional meetings regarding negotiations, other than Mr. Kuyper contacting him about this settlement and whether it would be approved. The new deadline is March 1, 2022.

Mr. Schilling made a motion to approve the First Amendment to the Settlement Agreement with BLB St. John and LBL Development. Mr. Aurelio seconded the motion. Motion carried 4 ayes and 1 nay by Mr. Pondinas.

D. Consider Resolution No. 2022-02-23, a resolution approving an order of the Plan Commission regarding a resolution of the Redevelopment Commission approving amendments to the declaratory resolution and Economic Development Plan for the St. John Economic Development Area II
Mr. Westland advised that on December 29, 2021, the Redevelopment Commission passed a resolution relative to age-restricted housing. The resolution is at the Town Council for approval. The resolution will go back to the Redevelopment Commission for Public Hearing and then a confirming resolution. After that, the Age-Restricted Housing TIF would be approved.

Mr. Blazak made a motion to approve Resolution No. 2022-02-23, a resolution approving an order of the Plan Commission regarding a resolution of the Redevelopment Commission approving amendments to the declaratory resolution and Economic Development Plan for the St. John Economic Development Area II. Mr. Schilling seconded the motion. Motion carried 4 ayes and 1 nay by Mr. Pondinas.

E. Consider Ordinance No. 1754, an ordinance amending Ordinances 1696 and 1750, Personnel Policy Manual
Mr. Westland advised there was some ambiguity relative to the 1st year of employment for Firefighters/EMTs. There was a request from the Clerk-Treasurer’s office to make the Firefighters/EMTs’ vacation leave consistent in the 1st year. It has been changed with the addition of Section 16-121D.

Chief LaDuke noted there was a correction as to how the Fire Department vacation is pro-rated. He was concerned that the Firefighter/EMT and Firefighters/Paramedics be addressed in this Ordinance.

Mr. Westland advised there was not a change from the January meeting and the only intent was the feedback for the 1st year of employment.

Mr. Schilling made a motion to approve Ordinance No. 1754, an ordinance amending Ordinances 1696 and 1750, Personnel Policy Manual, on Second Reading. Mr. Blazak seconded the motion. Motion carried unanimously.

F. Consider Ordinance No. 1755, an ordinance amending Town Zoning Ordinance No. 1483 regarding the regulation of tobacco and vaping products
Mr. Swets advised the first reading on this Ordinance was last month. There were no changes to the original Ordinance.

Mr. Schilling made a motion to approve Ordinance No. 1755, an ordinance amending Town Zoning Ordinance No. 1483 regarding the regulation of tobacco and vaping products, on Second Reading. Mr. Aurelio seconded the motion. Motion carried unanimously.

G. Consider contract with event planner for Town events
John DeYoung, 11925 Homestead Heights Drive, President of the EDC; In January, the EDC was asked to get involved in the planning of a July 4th festival. The EDC was interested in generating some additional revenue, which could then be allocated to the Parks Department. Mr. DeYoung distributed a pamphlet from the EDC. Mr. DeYoung desires the inclusion of all Town Departments, especially Ms. Hernandez’s department. The EDC would like to hire an Event Planner to gain some leadership and knowledge. The South Shore Convention Bureau was contacted for advice. In 2020 they granted the Town $20,000 for the fireworks in St. John. EDC will be applying for the grant again this year.

The EDC secured verbal sponsorships but would require approval from the Town Council to proceed. The idea is to not have any expense for the Town, but to generate revenue instead. The EDC voted unanimously for the idea of an Event Planner, with the Park Board in attendance.

Mr. Westland advised he had not received any contract, to which Mr. Dravet noted the necessary information had been emailed to Mr. Westland to create the contract. Mr. Westland agreed to locate the email and prepare the contract for signature subject to legal review.

Mr. Pondinas addressed a concern that the contract fee was originally $3,000-$5,000 but is now $10,000. Mr. DeYoung was confident in their ability to raise the funds to cover that cost through sponsorships and grants.

Mr. Aurelio made a motion to approve the contract and authorize the Town Council President to proceed subject to legal review, with the event planner for the Town event. Mr. Blazak seconded the motion. Motion carried unanimously.

H. Consider Resolution No. 2022-02-23A, a resolution adopting the Joint Interlocal Cooperative Agreement with the Town of Schererville for building inspection services.
Mr. Swets advised this is an ongoing process and allows the Town to share building inspectors.

Mr. Blazak made a motion to Consider Resolution No. 2022-02-23A, a resolution adopting the Joint Interlocal Cooperative Agreement with the Town of Schererville for building inspection services. Mr. Aurelio seconded the motion. Motion carried unanimously.

I. Consider release of Performance Surety for Walden Clearing, Phase 3, and accept Maintenance Surety. (Received favorable recommendation from Plan Commission at February 16, 2022 meeting)
Mr. Aurelio made a motion to approve release of Performance Surety for Walden Clearing, Phase 3, and accept Maintenance Surety. Mr. Blazak seconded the motion. Motion carried unanimously.
J. Consider acceptance of Maintenance Surety for Summerlin Estates, Phase 2. (Received favorable recommendation from Plan Commission at February 16, 2022 meeting)
Mr. Schilling made a motion to approve acceptance of Maintenance Surety for Summerlin Estates, Phase 2. Mr. Aurelio seconded the motion. Motion carried unanimously.
K. Consider release of Performance Surety for Summerlin Estates, Phase 3, and accept Maintenance Surety. (Received favorable recommendation from Plan Commission at February 16, 2022 meeting)
Mr. Blazak made a motion to approve the release of Performance Surety for Summerlin Estates, Phase 3, and accept Maintenance Surety. Mr. Aurelio seconded the motion. Motion carried unanimously.
L. Consider release of Performance Surety for Mill Creek, Phase 6, and accept Maintenance Surety. (Received favorable recommendation from Plan Commission at February 16, 2022 meeting)
Mr. Blazak made a motion to approve the release of Performance Surety for Mill Creek, Phase 6, and accept Maintenance Surety. Mr. Aurelio seconded the motion. Motion carried unanimously.
M. Consider acceptance of Performance Surety for Greystone, Unit 2, Block 5.
Mr. Blazak made a motion to approve acceptance of Performance Surety for Greystone, Unit 2, Block 5. Mr. Aurelio seconded the motion. Motion carried unanimously.

REPORTS AND CORRESPONDENCE:

Town Council:
Mr. Blazak:
  1. Mr. Blazak asked if there was a resolution to the Commons area. Mr. Swets advised it was denied.
  2. Mr. Blazak announced there is a replacement member for the M4 Stormwater Board and Plan Commission, Joseph Gomeztagle.

    Mr. Blazak made a motion to approve Joseph Gomeztagle for the M4 Stormwater Board and Plan Commission. Mr. Aurelio seconded the motion. Motion carried unanimously.
  3. iii. The Police Department has a 2008 Tailwind single axle cargo trailer that has a value of $1,000. They would like to donate it to the Hobart Police Department to utilize during their Task Force Operations.

Mr. Blazak made a motion to approve the donation of the Police Department’s 2008 Tailwind single axle cargo trailer. Mr. Aurelio seconded the motion. Motion carried unanimously.

Mr. Aurelio:
  1. Mr. Aurelio thanked the EDC and the Park Board for helping to move the July 4th Festival forward.
  2. Mr. Aurelio spoke to a contact with the National Guard about the possibility of a fly-over at the July 4th festival and as a show of support for our armed forces.
Mr. Schilling:
  1. The Safety Board has a favorable recommendation for the transfer of funds from part-time to full-time funds. They need to meet with the Clerk-Treasurer.
  2. The Safety Board also has a favorable recommendation to use the CARES Act money for the Police Department.
  3. There is a need to retire a K9 that is at the end of his service to the Town. The Police Department is looking for additional funding for the new K9. Mr. Swets shared that the cost for a new K9 is a $14,000, and that the Police Department has already raised half of that amount from fundraisers. Is the Town Council willing to find the $7,000 to cover the balance of a new K9 officer? They would be looking at completing this soon.
Mr. Pondinas:
  1. Water meter price information was distributed to the Town Council members.
  2. SCADA system – Mr. Pondinas attended a meeting with Jason Dravet to find out how it will work. It is just about done on the water side. They will start the installation in late March.
  3. An RTP has been submitted for some pipe to get Well 8 hooked up to the treatment plant.
  4. A Total Patcher is sitting in the garage at Heartland Park. It helps repair streets, but leaves a lot of tar residue, which people complain about. Legal opinion is needed on the sale of it, due to the cost involved. Mr. Westland said that is was doable, as an inter-governmental transfer.
  5. Mr. Pondinas would like a meeting to discuss the possibility of using Suncrest as a Community Center vs. the acreage we may or may not get in Heartland Park. A discussion was held for the need to do a cost analysis of both utilizing Suncrest with remodeling and staffing vs. a possible new facility on the 40 acres with building and staffing.
  6. Mr. Pondinas expressed concern about another employee in the Town Manager’s office.

Mr. Swets returned to the items regarding the RTP for purchasing the new pipe. The water main materials is part of the Bond that the Water Department took out. Therefore, it is not for us to tell them where they have to spend their money. Town Council would be looking for direction. Mr. Pondinas noted this was not for water mains to be fixed, but to purchase 18-inch pipe, which is difficult to find and it was found. We need approximately 850-feet, and it is approximately $93,000. This cost includes transportation. There is a 15-day window to make a decision.

The need is for 600-feet to hook up from Redeemer Church into the Treatment Plant. The rest is needed to go from where they stubbed off on the property line to go to Well 8, which needs to be done. Mr. Schilling asked if any of the permits had been reviewed to get this going, as we need it by June.

Mr. Pondinas noted there is another RTP for $145,000, which is the total cost. The item permit purchase is also in an RTP for $7,900. Peerless is managing the paperwork. Everything is in the pamphlet distributed and the area circled in yellow is the well-head protection area. They should start drilling in the middle of June. The hole is already there as we paid a one-time cost of $8,000. They will drill in that hole as we know there is good water there. They will need to test it first then they can tell if they are able to get 1,250 gallons per minute.

Mr. Dravet advised that for Well 8, the item permits will be funded through with the construction cost and run through Haas and Associates. The item permit will be filed by Haas and Associates, not Peerless.

As it is a rather expensive well house, the Town will have to go out for bids. Nothing can be done until the water quality report is received from Well 9 as that will determine the cost of the construction for Well 8.

Mr. Westland advised that the Water Board has the authority and they are seeking Town Council approval to ensure everyone is on the same page.
Mr. Schilling made a motion to authorize the Water Board to approve Appropriation 605000430 (Appropriation 605000430 consists of Core & Main for $93,627.50; Peerless Midwest for $145,765.00; Sheehy for $7,950.00 and Peerless for $21,750.00). Mr. Aurelio seconded the motion. Motion carried unanimously.

Mr. Swets:
  1. Study Session for Monday, March 7, 2022
    1. Discuss the ARPA Funds from the Federal Government, there is about $4 million dollars there and we want to talk about it in an Open Forum.
    2. Public Notice, email suggestions.
  2. Possible discussion on US41 and 93rd Avenue Intersection
  3. Wednesday, March 9th an INDOT Public Hearing will be held at Suncrest Church for the roundabout at 231 and Cline Avenue.
Clerk-Treasurer:
  1. The Federal Government approved $130 billion in ARPA earmarked for local units of government. Of that, St. John will receive about $3.9 million. The first disbursement of $2,121,810 was already received, of which none was spent to date.
    1. Ms. Hernandez conveyed the final ruling on the use of ARPA money.
    2. The funds must be obligated by the end of 2024 and spent by the end of 2026.
    3. The first reporting deadline is April 30, 2022.
    4. The details of the permissible allocations can be found on the ARPA Website.
  2. Should the Town consider Fund Reestablishment, there are several steps, which were outlined, must be met.
  3. The Annual Financial Reports for 2021 are available.
  4. The 2021 Financial Report PowerPoint was presented to the Town Council and those in attendance.
  5. Indiana Arts Commission-AOS/APS Grant Proposal was shared with the Town Council and those in attendance. Mr. Tom Hocker provided information of the program in the Public Comments.
Mr. Schilling made a motion to authorize the Clerk-Treasurer to submit the Indiana Arts Commission Grant. Mr. Pondinas seconded the motion. Motion carried unanimously.
Staff:
Mr. Dravet:
  1. Contract for Mad Bomber Fireworks
    1. July 3rd at 9:00pm Freedom Fest
    2. $25,000, a slight increase over last year, but with a better show.
      Mr. Schilling made a motion to approve Mad Bomber Fireworks for the Freedom Fest being held on July 3, 2022, in the amount of $25,000. Mr. Blazak seconded the motion. Motion carried unanimously.
  2. The Boundary & Annexation Survey for 2022 has been submitted to the Census Bureau.
  3. The MS4 Board is complete and can now post their meeting dates.
Mr. Westland:
  1. An opinion was received from the Public Access Counselor regarding the St. John Town Council Facebook page in response to a formal complaint filed by Mr. Jeff Slaven.
    1. The PAC was responded to.
    2. PAC noted that when you touch or create a document, it gives the viewer an expectation that it is an official page.
    3. If comments are made, they must then be saved for 3 years.

REQUESTS TO PURCHASE:

Ms. Hernandez stated that there are 17 Requests to Purchase totaling $331,750.92 from Sheehy, Tonn & Blank, Bosak Ford, Landheim, Superior Pumping Services, Environmental Management, ServPro, Webb Ford, Bartronics, Wonderware. 2 from Peerless Midwest, 2 from Al Warren, and 3 from Public Safety Direct.

Mr. Blazak made a motion to approve payment of the RTPs of $331.750.92. Mr. Schilling seconded the motion. Motion carried forward.

PAYMENT OF THE BILLS:

Mr. Blazak made the motion to pay the bills in the amount of $1,905,313.58. Mr. Schilling seconded the motion. Motion carried unanimously.

ADJOURNMENT:

Mr. Blazak made a motion to adjourn; Mr. Aurelio seconded the motion. Mr. Swets adjourned the meeting at 10:05 p.m.

Respectfully Submitted:

Anastasia Lowery, Recording Secretary
St. John Town Council

02-23-2022 Town Council Minutes.pdf
03-03-2022 Town Council Minutes.pdf
03-07-2022 Town Council Minutes.pdf
03-23-2022 Town Council

March 23, 2022 Town Council Meeting Minutes

CALL TO ORDER:

Town Council President Gerald Swets called the St. John Town Council Meeting to order on Wednesday, March 23, 2022, at 7:18 p.m., and led all in the Pledge of Allegiance.

ROLL CALL:

Councilmen present: Bryan Blazak, Councilman; Wayne Pondinas, Councilman; Michael Schilling, Councilman, and Gerald Swets, President. A quorum was attained.

Also present: Beth Hernandez, Clerk-Treasurer; Joseph Wiszowaty, Town Manager; and David Westland, Town Attorney.

Absent: Michael Aurelio, Councilman

NEW BUSINESS – Item D. moved to the beginning.

D. Consider the retirement of the Police Department K-9, Match, and allow the sale of the K-9 to his handler, Officer Shane Adams, for one dollar ($1).
Motion by Mr. Schilling to authorize the retirement of Match and approve the sale to Officer Adams. Mr. Blazak seconded the motion. Motion unanimously carried.

Mr. Swets presented Resolution 2022-03-23D honoring K-9 Match on the occasion of his retirement.

The Police Department presented Office Adams with a plaque for Match. Other presentations were made with plaques and gifts.

APPROVAL OF MINUTES:

  • January 12, 2022 Regular Meeting
  • January 26, 2022 Regular Meeting
  • February 23, 2022 Regular Meeting
  • March 3, 2022 Special Meeting
  • March 7, 2022 Special Meeting

There were a few spelling corrections made to January 12, 2022 and January 26, 2022 minutes which have been corrected and submitted.

Mr. Schilling made a motion to approve the January 12, 2022 Meeting, the January 26, 2022 Meeting, the February 23, 2022 Meeting, the March 3, 2022 Special Meeting, and the March 7, 2022 Special Meeting. Mr. Blazak seconded the motion. Motion carried unanimously.

PUBLIC COMMENT:

There were no public comments.

PUBLIC HEARING:

A. Consider Ordinance No. 1758, an ordinance re-establishing the Cumulative Capital Development (CCD) Fund.
Mr. Westland confirmed the proofs and publications are in order and in compliance with the law. Ms. Hernandez provided a recap from the last Town Council Meeting. The Town could reestablish the rate to ensure no extra levy is lost due to the assessed value growth pushing the rate below the maximum $0.05 in 2023. If we continue to see the 10% approximated growth we’ve seen in 2021 and 2022, we would see roughly $80,000 extra in our levy in 2023. It is advisable to reestablish this fund.

Mr. Schilling made a motion to consider Ordinance No. 1758, on first reading. Mr. Blazak seconded the motion. Motion carried 4 to 0.

Mr. Blazak made a motion to adopt Ordinance No. 1758. Mr. Schilling seconded the motion. Motion carried 4 to 0.

B. Consider Resolution No. 2022-03-23, a resolution authorizing and directing the Town Council President of the Town of St. John to submit a project proposal for Community Development Block Grant Funds for Federal Fiscal Year 2022.
Mr. Westland confirmed the proofs and publications are in order. Mr. Wiszowaty received some recommendations for projects specific to the CDBG which would include ADA improvements in the Gates park.

Mr. Blazak made a motion to adopt Resolution No. 2022-03-23, and authorize the Town Council President to sign. Mr. Schilling seconded the motion. Motion carried 4 to 0.

NEW BUSINESS:

A. Consider Ordinance No. 1759, an ordinance establishing the Town of St. John Parks and Recreation Memorial Bench and Tree Special Revenue Fund.
Mr. Blazak made a motion to consider Ordinance No. 1759, on first reading. Mr. Pondinas seconded the motion. Motion carried unanimously.

Mr. Blazak made a motion to adopt Ordinance No. 1759. Mr. Pondinas seconded the motion. Motion carried unanimously.

B. Consider Resolution No. 2022-03-23A, a resolution declaring Uncollectible Bad Debt – St. John Ambulance Billing in the amount of $266,636.10.
Mr. Wiszowaty confirmed the amount was about the same as the last time they did the resolution. Mr. Blazak asked if this debt could be done quarterly. Mr. Wiszowaty agreed it would be preferable.

Mr. Blazak made a motion to consider Resolution No. 2022-03-23A. Mr. Schilling seconded the motion. Motion carried unanimously.

C. Consider Supplemental Agreement No. 1 to the Service Agreement with First Group Engineering to provide services for FGE Project 21-0010, and increase in the amount of $18,010.
Mr. Pondinas indicated that the total of $18,010 may not all be necessary. Mr. Westland confirmed there may not be appraisals required as this is a donated property. If there is, that would be the amount that would be required for it and not to exceed the $18.010.

Mr. Schilling made a motion to consider Supplemental Agreement No. 1 to the Service Agreement with First Group Engineering to provide services for FGE Project 21-0010, not to exceed $18,010. Mr. Blazak seconded the motion. Motion carried unanimously.

E. Consider the Fire Department Full-time Firefighter vacant position.
Mr. Pondinas questioned the need to add another FT Firefighter. Mr. Schilling explained they have a PT Firefighter budgeted and they will use that fund for the FT position. They are having difficulty with the dependability of the PT shifts. Mr. Swets pointed out the item was deferred from the last meeting to provide time to get the funds in order. He understands they are moving budget dollars around to add another firefighter.

Mr. Schilling made a motion to authorize the Fire Chief to fill a vacant Full-time Firefighter position. Mr. Blazak seconded the motion. Motion carried 3 to 1, nay by Mr. Pondinas.

F. Consider formation of ad-hoc committee for preparation of plan for American Rescue Plan Act (ARPA) Funds.
Mr. Swets noted the Town will receive just under $4,000,000 in Federal funding that can be spent on different projects. At the Public Hearing held earlier in the month, it was determined to put together an ad-hoc committee. Mr. Swets would like to keep the committee strictly to the residents and not Department Heads. Looking to authorize Joan McInerney, Stacey Daniell and John DeYoung with the Town Manager, Mr. Wiszowaty serving as the delegator and the liaison.

Mr. Pondinas state his understanding that it would be advertised to the public and that the committee would include Department Heads and the Clerk-Treasurer.

Mr. Swets explained that the Department Heads would bring their needs to the committee and the committee would make their recommendations to the Council.

Mr. Blazak made a motion to appoint these members to the committee. The motion failed due to lack of second.

Mr. Pondinas made a motion consider formation of ad-hoc committee for preparation of plan for American Rescue Plan Act (ARPA) Funds and add Clerk-Treasurer to the committee and the Department Heads, plus three people. The motion failed due to lack of second.

Mr. Wiszowaty suggested meeting with each of the Council Members individually to discuss options as there won’t be a resolution this evening.

Mr. Schilling made a motion to defer. Mr. Pondinas seconded the motion. Motion carried 3 to 1, nay by Mr. Swets.

REPORTS & CORRESPONDENCE:

A. Town Council

Mr. Pondinas:
Update on the SCADA System. Installation began on Monday in the water towers then will be started at the treatment plants. It should be completed in about two months.

He is questioning the addition of a new employee hired for the office. He was asking how that would affect the budget. Mr. Swets responded that the addition was made based on the recommendation of the departing Town Manager.

He brought up the water meter raise, and that it should be addressed soon.

He brought up the Storm Water fee and is wondering when that will take effect. It would help to pay for Storm Water projects.

Are there any updates on the K-Mart? Mr. Swets responded that the previous Town Manager had sent some information to the owner without response.

Mr. Pondinas was discussing with Mr. Wiszowaty, the sprinkler systems and alternating days to help out with the water in the summer.

Mr. Blazak:
In reference to the MS4 Board, Mr. Blazak made a motion to ratify the term and restate the appointment of Joe Moore, as approved at the last meeting, to a 4-year term on the Storm Water Board. Mr. Schilling seconded the motion. Mr. Pondinas questioned whether there would be any conflict of interest as Mr. Moore’s business sells storm water related products. Mr. Blazak confirmed that Mr. Moore would not be bringing his business or consulting into the Town. The Town could have Mr. Moore sign a Conflict of Interest Statement. Motion carried unanimously.

Mr. Blazak made a motion to ratify the term and restate the appointment of Joe Gomeztagle to a 3-year term on the Storm Water Board. Mr. Schilling seconded the motion. Motion carried unanimously.

Mr. Blazak made a motion to ratify the term and restate the appointment of Bill Manousopoulos to a 2-year term on the Storm Water Board. Mr. Schilling seconded the motion. Motion carried unanimously.

That concludes the business of the Storm Water management team. There is a meeting scheduled on the first Friday of April on which they will have election of officers. Mr. Wiszowaty will provide the notice to the Clerk-Treasurer.

B. Clerk-Treasurer: Nothing to report

C. Town Manager:
There were 2 interdepartmental meetings held and there will continue to be Department Head meetings held every two weeks.

Outlined in the Town Manager report are the various projects in the Town.

REQUESTS TO PURCHASE:

There are 5 requests to purchase – 1 for Boender Electric, 1 for Austgen Electric, 1 for Ferguson Waterworks, 1 for Master Meter, and 1 for SF Mobile Vision for a total of $38,934.40. Mr. Pondinas made a motion to approve the RTPs. Mr. Schilling seconded the motion. Motion carried unanimously.

PAYMENT OF THE BILLS:

There are 2 Dockets presented. The February/March docket is $927,312.88. Mr. Blazak made a motion to pay the docket for $927,312.88. Mr. Schilling seconded the motion. Motion carried unanimously.

Mr. Blazak made a motion to pay the docket in the amount of $2,682,531.88. Mr. Schilling seconded the motion. Motion carried unanimously.

ADJOURNMENT:

Mr. Blazak made a motion to adjourn. Mr. Schilling seconded the motion. Motion carried to unanimously.

Respectfully Submitted:

Anastasia Lowery, Recording Secretary
St. John Town Council

03-23-2022 Town Council Minutes.pdf
04-13-2022 Town Council

April 13, 2022 Town Council Special Meeting Minutes

CALL TO ORDER:

Town Council President Gerald Swets called the St. John Town Council Special Meeting to order on, April 13, 2022, at 7:00 p.m., and led all in the Pledge of Allegiance.

ROLL CALL:

Councilmen present: Michael Aurelio, Councilman, Bryan Blazak, Councilman; Wayne Pondinas, Councilman; and Gerald Swets, President. A quorum was attained.

Also present: Beth Hernandez, Clerk-Treasurer; Joseph Wiszowaty, Town Manager; and David Westland, Town Attorney.

Absent: Michael Schilling, Councilman

PUBLIC COMMENT:

Billy Manousopoulos, 10011 Parrish
He has questions from residents about a specific employee and the termination of her position as the Part-time Recording Secretary addressed to Mr. Swets. As there was no Town Manager at the time, the decision came from Mr. Swets as she was not interested in the Full-time position.

PRESENTATION:

A. Town Employees insurance benefits renewal – Karl Kocher, Kocher Insurance Group. Packets were distributed to the Town Council Members. Mr. Kocher addressed the Town Council and provided a short history of the relationship with the Town and how the Town became partially self-insured. This is the seventh or eighth year that BAS is the best option for the Town. A comparison to Anthem as an option was made. They look at Claims Expectancies based on the seven to eight year history as well as the specific cost of Self-Insurance from a Reinsurance perspective to provide a rough overall expense. Based on this, the expenses for this year would be about 4% higher than last year, which is still about $100,000 less than Anthem’s full coverage premium. Kocher will continue to monitor these numbers throughout the year to know how to manage next year’s renewal.

  • Expected to be $100,000 cheaper in claim expense over Anthem
  • Increase in Dental Benefits to $2,000 from $1,000
  • Increase in Vision Benefit maximum from $250 to $500

There will be no changes in the health benefits, as there are with many private health programs, where deductibles and out-of-pocket costs increase every year.

B. Included in the packet, are the insurance carriers approached this year. As a practice, they speak to eight or nine firms to provide the high end program. The current carrier returned the most aggressive program. The summary of the benefits is included as well as the new Dental Benefit. BAS provides a great claims assistance program.

C. They are introducing a new Wellness Program from Marquee Health this year, paid for by the Kocher Insurance Group.

  • Core Plan – the beginners plan to see how it is received
  • Benefits include:
  • Gym Memberships
  • Monthly educational programs
  • Discount programs
  • Arrangements will be made after May 1st to have Marquee present the program to the employees.

D. Tuesday, April 19, 2022, at lunchtime, Kocher will hold a lunch and learn about the benefit offerings and answer any questions.

E. Open Enrollment begins on April 19 and will go through the first week of May. The Renewal begins on May 1, 2022.

F. Mr. Kocher distributed program documents about Marquee Health. He would be encouraging all employees to establish a Login for the program and become acclimated with the benefits.

Mr. Pondinas asked if the employees would receive the benefit information at the meeting or before the meeting. Mr. Wiszowaty confirmed that the information would be emailed to all of the Department Heads on Thursday morning.

Mr. Wiszowaty thanked Mr. Kocher for his assistance with getting the benefits package prepared and complete. He anticipates that next year the process will begin earlier and whether moving back to private insurance would be beneficial. Mr. Pondinas asked about the employee rate. Mr. Wiszowaty explained that they should have the final numbers by Monday. Mr. Aurelio asked what a typical increase is for groups such as the Town. Mr. Kocher responded that they look at group sizes and not types of groups. Many of the groups are experiencing increases in the double digits.

Mr. Blazak made a motion to approve the Employee Insurance Benefit Program Renewal and authorize the Town Council President to sign. Mr. Aurelio seconded the motion. The motion carried with 4 ayes and 0 nays.

OLD BUSINESS:

Resignation Announcement – Mr. Wiszowaty received a resignation from Tyler, the Parks Superintendent effective April 29, 2022. He announced the resignation at the Parks Board Meeting on Monday. Tyler will be hard to replace. He was dedicated and professional in all aspects. Well wishes to Tyler. Mr. Pondinas added that Tyler did an exceptional job. The department grew under Tyler. He continued by listing several accomplishments. Mr. Aurelio noted that Tyler was valuable to the St. John family. He is moving to a position in Chesterton and wished him the best of luck.

NEW BUSINESS:

A. Consider Ordinance No. 1760, An Ordinance Amending 1741, being “An Ordinance Amending Ordinance 1696 Pertaining Establishing a Personnel Policy and Procedure Manual for the Employees of the Town of St. John, Lake County, Indiana, Entitled ‘Town Of St. John Personnel Policy And Procedure Manual’ And Repealing All Ordinances or Parts Thereof, In Conflict Therewith” – Vacation Carryover
Mr. Wiszowaty stated that there were some changes, recommended by the Clerk-Treasurer with respect to vacation benefit time and the roll-over, as well as how the vacation is constituted for new hires. The Ordinance contains a chart on page 2 that shows a proration depending on the month of the year, a full-time exempt employee or department head is hired. The other area addressed is the roll-over of vacation time and how much is allowed to be rolled over. An amendment was changed in the original policy that was approved, originally stated for all exempt employees, and then later changed to department heads. However, one employee was impacted by this change. The recommendation, with legal was to add exempt employees back into the FSLA. This ordinance would correct the previous change to cover all department heads and two other exempt employees, the Deputy Clerk Treasurer and the Deputy Fire Chief. Mr. Pondinas noted that the department heads don’t get comp time. He then referred back to page 3 and

stated that at 20 plus years, they get 30 days, or six weeks of vacation. Mr. Wiszowaty noted that Mr. Pondinas was referencing non-exempt employees. Mr. Pondinas believes it is too much time to give. Mr. Wiszowaty stated that none of that will change. Mr. Wiszowaty said that the situation came up as a personnel issue, which has hopefully been resolved. Mr. Aurelio also noted that it is a lot of vacation days. Mr. Pondinas continued to note that employees already receive one day of sick time a month, yet they don’t use it. Mr. Aurelio asked that if Wayne wanted to reduce vacation time from 30 days for people 20 years in, he would be up for doing an analysis, as he too, believes it is a lot of vacation days.

Ms. Hernandez clarified that the main difference is the exempt department heads start off at one month at time of hire, while the non-exempt employees have to work the first year with no vacation, but accrue the two weeks that would be used in the following year. Mr. Aurelio asked if this ordinance was only affecting 117B.

Mr. Aurelio made a motion to defer Ordinance No. 1760. Mr. Blazak seconded the motion. The motion to defer carried with 4 ayes and 0 nays.

B. Consider Ordinance No.1761, An Ordinance Amending Ordinance 1696 Being “An Ordinance Establishing A Personnel Policy And Procedure Manual For The Employees Of The Town Of St. John, Lake County, Indiana, Entitled ‘Town Of St. John Personnel Policy And Procedure Manual’ And Repealing All Ordinances Or Parts Thereof, In Conflict Therewith” – Compensatory Time
Mr. Wiszowaty stated that this topic came up because there was a conflict between the sworn officers and the civilian employees. This would correct the total amount of compensatory allowed, which would cap at 100 hours. Regular employees are capped at 40 hours, which is not changing. No exempt employees are allowed to carry compensatory time, which has also not changed.

Mr. Pondinas said he would do away with compensatory time. He notes that many employees take Fridays and Mondays and then others call off, so the manager doesn’t have a crew. He believes it would be fair to pay everyone overtime for anything over 40. Department heads would have budgets to account for overtime. In Public Works, the guys would appreciate it and have asked for it.

Mr. Swets asked about the change in this document. Mr. Wiszowaty said that the change makes it compliant for police officers to allow for accrued compensatory time, who are allowed to accrue because their regulations permit it, for up to 100 hours. There is no change for the regular Town employees that are not police officers. The use of the comp time still has to go through the proper request and approval by the department heads. The police department uses comp time to control their overtime. For every hour of time worked, they receive 1.5 hours of comp time. Mr. Aurelio asked if Mr. Wiszowaty was aware of any abuse of comp time, to which he responded he was not.

Ms. Hernandez added that at the beginning of the year, police officers were allowed to accrue 480 hours. Town Council approved an $115,000 comp time buyout on all of the officers.

Mr. Aurelio made a motion to consider Ordinance No. 1761 on first reading. Motion carried with 3 ayes and 1 nay by Mr. Pondinas.

C. Consider Ordinance No. 1762, an Ordinance Amending Salary Ordinance No. 1747, Being “An Ordinance Repealing Salary Ordinance No. 1739 And All Previous Salary Ordinances And Amendments Establishing A Schedule Of Wages And Salaries For Employees, Fire And Police Personnel, And Town Officials”- Establishes Stipends for Town Events
Mr. Wiszowaty stated this is for the Town events which include the planned July 3rd celebration. The Ordinance would allow for a stipend for Fire, Police, Public Works, Parks, and department personnel paid on-call. It allows for amounts worked no less than 8 hours as well as for amounts worked no less than 4 hours. Employees would sign up for either an 8 hour schedule or a 4 hour schedule and they would be paid under the noted schedule to be paid out of the General Fund. Mr. Pondinas asked why they are paid stipends instead of their hourly rate. The employees would not be paid their hourly rate unless they are on the clock on their regular schedule. Employees would not receive both their hourly rate and the stipend. Mr. Pondinas asked if other departments, such as Clerk-Treasurer employees are working, would they receive the stipend. The Clerk-Treasurer employees would receive their hourly rate, as it is not included in this Ordinance. The Clerk-Treasurer has the authority to pay her staff members as she sees fit. Mr. Swets asked the Clerk-Treasurer about the funds for events. Ms. Hernandez confirmed the stipends were paid out of the General Fund last year.

Mr. Blazak made a motion to consider Ordinance No.1762 on first reading. Mr. Aurelio seconded the motion. Motion carried with 4 ayes and 0 nays.

Mr. Aurelio made a motion to adopt Ordinance No. 1762. Mr. Blazak seconded the motion. Motion carried with 4 ayes and 0 nays.

D. Consider Ordinance No. 1763, an Ordinance Amending Salary Ordinance No. 1747, Being “An Ordinance Repealing Salary Ordinance No. 1739 And All Previous Salary Ordinances And Amendments Establishing A Schedule Of Wages And Salaries For Employees, Fire And Police Personnel, And Town Officials”- Allows Stipend for Interim Town Manager
Mr. Wiszowaty stated that the Town Council had previously approved the stipend for the Interim Town Manager and that this is ratifying that in terms of the amendment to the salary ordinance, so that it could be paid. Mr. Swets clarified this was the $100.00 per week for the 4 weeks the Town did not have a Town Manager.

Mr. Aurelio made a motion to consider Ordinance No. 1763 on first reading. Mr. Blazak seconded the motion. The motion was carried with 4 ayes and 0 nays.

Mr. Blazak made a motion to adopt Ordinance No. 1763. Mr. Aurelio seconded the motion. The motion carried with 4 ayes and 0 nays.

E. Consider formation of ad-hoc committee for preparation of Plan for American Rescue Plan Act (ARPA) Funds
Mr. Aurelio suggested when creating this committee, to advertise for residents. He would also like to have the Clerk-Treasurer and Town Manager as non-voting members as advisory.

Mr. Blazak added that based on the large amount of funds, the committee would need to understand how to appropriate the funds on projects that are critical to the Town.

Mr. Pondinas clarified that the Town has until 2024 to decide how the funds will be spent and until 2026 to actually spend it. Mr. Blazak noted that the Council members have projects on their lists. Mr. Swets asked if they wanted to post it, advertise, and accept applications. Mr. Aurelio said he would like the applications to be sent to the Town Manager and distributed to the Town Council to vote for 3 members.

Mr. Westland asked about the level of authority this committee would hold. It was confirmed the committee would only recommend to the Town Council, who in turn would make the decisions. Mr. Swets added that his goal would be to form the ad-hoc committee and have the department heads present their plans and ideas. He would then like to open it to public comment for input.

Mr. Wiszowaty pointed out the time constraints with the program. He added that the plan can be basic and will need to be presented in a public hearing with respect to the appropriations, which would be when public input is gained. He and Ms. Hernandez have already worked with the department heads for their ideas which add up to about $8-9,000,000. He suggested gathering all of the plans and presenting to Town Council to determine priorities. Mr. Wiszowaty asked if it was sensible to have a citizen committee at all. Mr. Westland agreed with Mr. Wiszowaty and noted that the Council would need to determine the priorities prior to appointing a committee.

Ms. Hernandez suggested the department heads put together a list of items. The Town Council would review and prioritize the list. Then hold a study session and invite the public, to allow interactive feedback. From that session, the list would be refined, prior to holding a public hearing. The department heads would need to put together quotes for their projects.

Mr. Blazak added that his project includes other municipalities using their ARPA funds for their portion of the project. We would need to let them know whether we plan to move forward or not.

Mr. Wiszowaty suggested presenting the requests already collected to the Town Council for preliminary review. Mr. Blazak added that these items should have fairly solid expenditures to avoid committing to a project that ends up over budget, which will then cost the taxpayers money. Mr. Wiszowaty confirmed that he did review the numbers provided and made some adjustments to create a more accurate cost assessment.

Mr. Swets recapped that Mr. Wiszowaty and Ms. Hernandez will provide the Town Council with a refined list of projects. There will then be a study session with the public and include the department heads to explain their requests.

F. Consider payout of Compensatory Time (82 hours) in excess of the current policy of 40 hours due to separation of employment for Jacob Patschke
Mr. Wiszowaty stated that this individual is no longer employed, however, it came up that this compensatory money is owed to him. This was in contradiction to the policy, which was corrected in the ordinance above. This would provide authorization to payout this former employee.

Mr. Blazak made a motion to authorize the payout and to authorize the Clerk-Treasurer to remit the payment to the individual in the amounts listed in the communication to be charged to the appropriate appropriation. Mr. Pondinas seconded the motion. The motion carried with 4 ayes and 0 nays.

REPORTS & CORRESPONDENCE:

A. Town Council

Mr. Pondinas:
The installation of the SCADA system is going well. The Gates tower should be on line and monitored. They are waiting for permits for Wells 8 and 9. Once received, drilling for Well 9 can begin. The bids for the water main projects went out on March 28th. The bids should be opened at the next Waterworks meeting. Mr. Pondinas asked about the Special Meeting being held on Monday. Mr. Swets responded that some of the open items require second approvals and the Ordinance presented this evening.

Mr. Blazak:
He announced the resignation of Joe Moore from the Storm Water Management Board. He announced that anyone wishing to serve on that board should submit an application by Tuesday, April 26th. The applications can be found on the Town website.

Mr. Aurelio:
The Economic Development Committee held a special meeting today for the Freedom Fest on July 3rd. They are working on sponsorships and picking 2 bands. From the Parks Board, he noted his dismay for the resignation of Tyler. The Park Board passed the new Gates Park. There will be additional delays on the Skate Park. Mr. Pondinas asked about the delays. Mr. Aurelio explained there were some disagreements with the vendor and the Board about the proposed design and the cost. Mr. Pondinas added that it had been talked about after the meeting and his understanding is that they are to send crews out and start next week. Mr. Aurelio noted that he was not aware of any conversation following the meeting. Mr. Pondinas added he was in touch with them today and yesterday.

Mr. Swets:
Read from a prepared document – “For members of the Town Council and residents of St. John. After appointing Councilman Mike Aurelio as the liaison on the Park Board, the behavior displayed by some on the Board has been disrespectful, divisive and unprofessional. This behavior has gone on long enough and has become an embarrassment to the Town of St. John and to the entire region. The Park Board is not and never was intended to be an island unto itself. It was to work with cooperation of the Town Council and not against it, and not inconsistent with the plans and direction of our community. Our residents deserve better. Therefore, we are going to take action to restructure our Parks and Recreation Department in order to make this a more efficient and more responsive to the residents of St. John. This action should eliminate further contention and will keep the Parks and Recreation activities more aligned with the desires of the residents of St. John and the objectives of the Parks and Recreation Plan. These actions were necessary in following the recent resignation of our Park Superintendent, it is now the best time to do this. The Parks and Recreation Department will function much like any other department in Town government. It has been done in other communities in Indiana and is a more efficient way to carry out the operations of our Parks and Recreation Department. Let’s be clear, the Town Council is not sitting in place of the Parks Board nor are we creating a new Parks Board. These actions are pursuant to Indiana Statute. The Parks and Recreation Department will be functioning as a department in the Town of St. John. The Council action will create a Parks and Recreation Advisory Committee, composed of five residents from St. John, who are dedicated and interested in Parks and Recreation. This Advisory Committee will make recommendations to the Town Council and will not act independently but rather collaboratively. This Committee will work under the guidance of the Park Superintendent and the Town staff.”

Mr. Swets then presented Ordinance No. 1764 and distributed copies to the Council. Mr. Westland was asked to highlight the Ordinance. The pertinent parts of Ordinance No. 1764 in Section 1, repeals chapter 15, entitled Parks and Recreation of the St. John code, and Ordinance 1759 and replaces them with the following:

  • Section 2 establishes the Parks Department as a department of the Town.
  • Section 15-2, the Council has the authority over the Parks.
  • Section 15-3 refers to the powers and duties.
  • Section 15-4 establishes the position of the Superintendent.
  • Section 15-5 is for the creation of the five member Advisory Committee.
  • Article 2 covers the funding.
  • There is a reserve section in Article 3 with the Park rules.
  • Section 3 of this Ordinance states that anything in conflict would be deemed null and void. The Superintendent would be the department head, reporting to the Council and the Town Manager.

Mr. Pondinas stated that this Ordinance was just presented to the Council and can’t be expected to vote on something that was just submitted. He added that this is typical action of this Board, where paperwork is distributed at the last minute and then are expected to vote on it.

Mr. Pondinas made a motion to defer Ordinance No. 1764 for further review. He added that no one other than the President was privy to this action. The motion died due to no support.

Mr. Aurelio made a motion to consider Ordinance No. 1764 on first reading. Mr. Blazak seconded the motion.

Mr. Aurelio read a prepared statement: “The action taken tonight are to stop the division in our Town government and to focus on making St. John a better place to live for all of our residents. The Park Board has been running inconsistent with the goals and objectives of the Town of St. John. The incessant bickering and bullying from some have made the situation untenable which has prompted the action to consolidate and set aside the Park Board in favor of unity in our community. This will ensure that our Park and Recreation Department runs smoothly and efficiently like every other department in our town. More importantly, it’s going to be accountable to the taxpayers. This is what the residents of St. John want and this is what our residents deserve. It is my sincere hope that our new Parks Superintendent, when hired, will find this a much better working situation than our current Superintendent has endured.”

Mr. Pondinas stated that he didn’t think the current Superintendent endured anything. He continued to say that the Superintendent wrote a letter to have Mr. Pondinas stay on and that Mr. Aurelio and Mr. Pondinas could have shared the liaison duties. Mr. Pondinas was asked to be the liaison for the MS4 Board, but didn’t realize he would be removed from the Parks Board. He said that was when all this started up. Mr. Aurelio was pushed on the Park Board, so they pushed back. He said that the members of the Park Board did a great job and it wasn’t until the last couple of months that things changed.

Mr. Swets noted that the Board has been reckless and disrespectful for a long time. Mr. Pondinas asked who they disrespected. He added that at the last meeting, Mr. Aurelio should have raised his hand and asked to speak, but he didn’t and that upset the President. There is a little animosity there. He suggested that the Ordinance was not just prepared in a day’s time and asked Mr. Westland when the Ordinance was prepared. Mr. Westland confirmed that the document was prepared in the last 24 hours and delivered to Mr. Wiszowaty.

Mr. Swets stated there is a motion on the floor to consider Ordinance No. 1764 at first reading. Mr. Blazak seconded the motion. The motion was carried 3 ayes and 1 nay by Mr. Pondinas.

Mr. Westland advised that since this was not a unanimous vote, just like Ordinance 1761, consideration for adoption cannot be voted on tonight, but would appear as a second reading item on the next meeting agenda.

RESPONSE TO PUBLIC COMMENT:

Mr. Swets wanted to address the subject of the specific employee. This employee was informed before the Town Manager started. He spoke to her about the position changing from part-time to full-time.

B. Clerk-Treasurer:
Ms. Hernandez thanked Mr. Wiszowaty for working with her on the Ordinances. She also thanked Mr. Aurelio for considering her to be a part of the ARPA Board and respecting her position and including her.

C. Town Manager: Nothing to report

ADJOURNMENT:

Mr. Blazak made a motion to adjourn. Mr. Aurelio seconded the motion. Motion carried to unanimously. Meeting was adjourned at 8:31 p.m.

Respectfully Submitted:

Anastasia Lowery, Recording Secretary
St. John Town Council

04-18-2022 Town Council

April 18, 2022 Town Council Special Meeting Minutes

CALL TO ORDER:

Town Council President Gerald Swets called the St. John Town Council Special Meeting to order on, April 18, 2022, at 5:00 p.m., and led all in the Pledge of Allegiance.

ROLL CALL:

Councilmen present: Michael Aurelio, Councilman, Bryan Blazak, Councilman; Michael Schilling, Councilman; Wayne Pondinas, Councilman; and Gerald Swets, President. A quorum was attained.

Also present: Beth Hernandez, Clerk-Treasurer; Joseph Wiszowaty, Town Manager; and David Westland, Town Attorney.

OLD BUSINESS:

A. Consider Ordinance No. 1764, an ordinance restructuring the Department of Parks and Recreation
Mr. Blazak made a motion to adopt Ordinance No. 1764 on second reading. Mr. Aurelio seconded the motion.

Mr. Pondinas asked for a discussion on it. He addressed Mr. Aurelio about his comments from the last meeting about being what the public wanted. He noted the public in attendance and asked whether they are all in favor of this. He stated that it was the actions of this Town Council that caused this disruption in the Parks Department. Removing him from the Board caused a lot of these problems. He said that hey accomplished a lot with the Park Board. Mr. Pondinas stated that neither Mr. Aurelio nor Mr. Blazak were elected, but appointed. He continues to say that the Park Board functions better than the Town Council, who are the laughing stock of this community. He accused Mr. Swets of being sneaky by not including the item on the Agenda and pulling it out of his folder at the last minute.

Mr. Swets requested a vote. The motion carried with 3 ayes and 2 nays by Mr. Schilling and Mr. Pondinas.

ADJOURNMENT:

Mr. Aurelio made a motion to adjourn. Mr. Blazak seconded the motion. The meeting adjourned at 5:05 p.m.

Respectfully Submitted:

Anastasia Lowery, Recording Secretary
St. John Town Council

04-18-2022 Town Council Minutes.pdf
04-27-2022 Town Council

April 27, 2022 Town Council Meeting Minutes

CALL TO ORDER & PLEDGE OF ALLEGIANCE:

Town Council President Gerald Swets called the St. John Town Council Regular Meeting to order on Wednesday, April 27, 2022, at 7:07 p.m., and led all in the Pledge of Allegiance.

ROLL CALL:

Councilmen present: Michael Aurelio, Councilman; Bryan Blazak, Councilman; Wayne Pondinas, Councilman; Michael Schilling, Councilman, and Gerald Swets, President. A quorum was attained.

Also present: Beth Hernandez, Clerk-Treasurer; Joseph Wiszowaty, Town Manager; and David Westland, Town Attorney.

A. RESOLUTION NO. 2022-04-27 RECOGNIZING RETIRED TOWN EMPLOYEE MICK ZUCCARELLI

Mr. Swets read the resolution aloud. Mr. Schilling made a motion to approve Resolution No. 2022-04-27. Mr. Pondinas seconded the motion. The motion carried unanimously with 5 ayes and 0 nays.

Mr. Swets asked Mick Zuccarelli to come forward for a presentation. He was presented with a retirement plaque and the resolution. Photos were taken.

B. RESOLUTION NO. 2022-04-27A RECOGNIZING LAKE CENTRAL CENTRALETTES

Mr. Swets read the resolution aloud. Mr. Aurelio made a motion to approve Resolution No. 2022-04-27A. Mr. Pondinas seconded the motion. The motion carried unanimously with 5 ayes and 0 nays.

Photos were taken and the resolution was presented to the coach.

C. PUBLIC COMMENT:

Katie Walsh, 9063 Columbia Street
She was questioning the reasons for the latest development with the Park Board and the status of the Park projects. She listed several programs, e.g., the Community Garden, new playground equipment, events and the Memorial Trees and why the Council wants them to stop. She asked to set aside personal agendas. She asked what is to be expected next.

Tom Adamek, 9401 Chestnut Cove
He began with a question on the status of the 40 acres at 109th and White Oak. The stated that there is a developer starting to clear the land and wondered how they were able to so. He also addressed the topic of the dismantling of the Park Board and asked if the Town would still be eligible for the grant for the skate park or any other grants for projects, or if they will be forfeited.

Dale Robert, 11990 Heron Lake Road
He asked about the comments that were emailed to the Clerk-Treasurer’s office and how they are being handled.

Bill Manousopoulos, 10011 Parrish
He asked about the open settlement against the Town. He also asked about the new rules for the Public Comment. He stated that he checked Ordinance 1623, which refers to Public Comment, and that it does not say that questions are addressed to the President of the Board, and it also does not say there is only 30 minutes for Public Comment. He noted the Town is opening itself up to potential lawsuits.

Patrick Connelly, 9354 E Oak Ridge Drive
He expressed an opinion on some of the Council members.

Kyle Stancy, 11711 Leonardo Drive
He stated that he was excited about seeing a skate park coming to the area. He attended many of the previous Park Board meetings and followed the progress. He offered his perspective, as a skate boarder, with regards to the two (2) proposed designs. He said the skate board community would be happy with either design, but noted the new design does offer improvements with regards to better traffic flow.

Terry Nellemann, 9500 W. 103rd Place
He said that he had asked, in the past, to get the FBI involved and now asked Mr. Swets if he, the Council, or Legal had contacted the FBI about the problems in the Town. He asked not to be censored. He expressed concerns about the developer and the activity at the Gates of St. John.

Mr. Swets offered responses to some of the questions posed in Public Comment:
  1. Katie Walsh – The Council does not anticipate anything changing or slowing down with the Parks. They are continuing with things that were there and approved. The Town Manager has worked with the Park Superintendent to manage the process.
  2. Tom Adamek – Concerning the 40 acres and the land swap, the item is still in litigation and cannot be commented on. Mr. Westland continued to say that the property was originally part of an approved settlement agreement. The settlement was subsequently modified when the developer was not able to substitute other land for the 40 acres, therefore the swap portion had to be removed from the agreement.
  3. Dale Robert – The emailed comments will be entered as part of the record.
  4. Bill Manousopoulos – Ordinance 1623 is part of Roberts Rules of Order, which includes the time limit.
  5. Terry Nellemann – Mr. Swets deferred to Mr. Westland who stated that the issue was previously reviewed and the site visited by Council members. It was determined to be a private dispute between the developer and the resident(s). He advised that any resident, in a private dispute, can contact any federal or state agency.

PRESENTATIONS:

Tri-Town Safety Village - William Jarvis, Executive Director
Fire Chief LaDuke introduced the topic of the Tri-Town Safety Village by providing a brief history of the program. The Safety Village is supported by the Town of Dyer, Town of St. John and the Town of Schererville. St. John supplies fire fighters or police officers in educating the students. Prior to Covid, there were about 3,900 students that attended the program and they anticipate that all of the 2nd, 3rd and 4th graders in the school district will be coming through the Safety Village this fall. Chief introduced the Director, Bill Jarvis who has been managing this project for fourteen (14) years. Mr. Jarvis asked for support from the Town of St. John to teach the students of the Lake Central School System to be safe in all areas. The funding helps with the basic costs of providing the program. Mr. Blazak asked if the cost of admission had been increased. Mr. Jarvis confirmed that the charge remains the same, at $5.00 per student. They regularly apply for grants and have received some from various companies. Mr. Blazak asked about the split between the three (3) municipalities, to which Mr. Jarvis responded that Schererville contributed the requested amount, Dyer is contributing $15,000 based on their population. Lake Central gets priority, but they have schools from all over northwest Indiana. Mr. Wiszowaty pointed out to Council that this item is listed under New Business and they would make their motions according to the agenda.

APPROVAL OF MINUTES:

  • Town Council Regular Meeting - March 23, 2022
  • Town Council Special Meeting - April 13, 2022
  • Town Council Special Meeting - April 18, 2022
  • Park Board Regular Meeting - March 15, 2022
  • Park Board Special Meeting - April 11, 2022

Mr. Pondinas stated that since the Council is not the Park Board, they are not qualified to approve the Park Board Minutes. Mr. Swets deferred to Mr. Westland who added that the minutes would remain unapproved. There are the typed minutes as well as the video should there be any requests.

Mr. Aurelio made a motion to approve the March 23, 2022 Regular Meeting Minutes, the April 13, 2022 Special Meeting Minutes, and the April 18, 2022 Special Meeting Minutes. Mr. Blazak seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.

OLD BUSINESS:

a. Deferred Action - Ordinance 1760; Action deferred by Council April 13, 2022 - Vacation Carryover

b. Deferred Action - Ordinance 1761 on second reading; Motion to Adopt - Compensatory Time

Mr. Schilling made a motion to defer item a. and item b. above. Mr. Blazak seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.

NEW BUSINESS:

Financial Matters of the Corporation
Requests to Purchase - Town of St. John and Parks & Recreation
Ms. Hernandez noted there are 22 requests to purchase – 3 for Al Warren, 3 for Austgen, 1 for Brown Equipment, 1 for Cedar Valley, 1 for Complete Restoration, 1 for EMCOR, 2 for Ferguson, 1 for HVAC Masters, 1 for KorTerra, 1 for Leo’s, 1 for McCann Industries, 1 for Novatek, 1 for Peerless Midwest, 1 for Redbud, 1 for Rhomar, 1 for Stryker and 1 for Tuff Shed for a total of $665,852.98. Mr. Schilling made a motion to approve the 22 requests to purchase. Mr. Pondinas seconded the motion. Motion was carried unanimously with 5 ayes and 0 nays.
Payment of the Bills
Mr. Schilling made a motion to approve the Accounts Payable Voucher dated April 27, 2022 representing payment for purchases, supplies, equipment and services rendered to the Town of St. John in the combined total of $1,670,772.73. Mr. Blazak seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.

Mr. Pondinas made a motion to defer the Accounts Payable Voucher dated April 19, 2022 representing payment for purchases, supplies, equipment and services rendered to the Parks & Recreation Department in the combined total of $35,652.62 for further clarification. Mr. Schilling seconded the motion. Ms. Hernandez addressed the activity of the appropriations when applying incoming funds to the general fund, but paying bills out of another fund. Ms. Hernandez advised the Council to hold any action until the appropriations are determined.

Agreements
1. Mr. Schilling made a motion to authorize payment to Tri Town Safety Village, Inc. (a 501c3) pursuant to an Interlocal Cooperation Agreement in the amount of $34,499.00 and direct the Clerk-Treasurer to remit payment from the appropriate account and appropriation. Mr. Aurelio seconded the motion. Mr. Pondinas noted the amount requested was high, compared to the amount Dyer is contributing. He suggested matching Dyer’s contribution of $15,000.00. Mr. Pondinas made a motion to amend the support of the Safety Village for $15,000.00. The motion to amend failed for lack of a second. Mr. Aurelio noted that the breakdown of the contribution is about $8.90 per Town student based on the numbers provided. The motion to approve the $34,499.00 is carried 4 ayes and 1 nay by Mr. Pondinas.

2. Mr. Schilling made a motion to authorize and ratify an Agreement with Cynthia Copenhaver (Event Planner) for St. John’s Freedom Fest Celebration July 3, 2022. Mr. Aurelio seconded the motion. Motion carried 4 ayes and 1 nay by Mr. Pondinas.

3. Mr. Kennedy with American Structurepoint was called to provide information to determine the needs for a St. John Community Center. Mr. Kennedy was accompanied by representatives of Legacy Development Advisors and their goal is to conduct an evaluation based on a variety of possible scenarios. Alex of Legacy Development Advisors would conduct assessments based on the vision of the Town stakeholders and do comparisons of existing available buildings versus new development. They would provide the Town with ample support to make a knowledgeable decision. Mr. Aurelio asked what exactly is covered with the report. Alex responded that they look at available inventory, possible new sites, talking to the stakeholders about multi-use options, which will flow into the park impact fee study. The programming would determine the size and scale required and the cost assessment of the facility. Mr. Swets asked what the $20,000 was based on. Mr. Kennedy stated that it is the cost of time, effort, and architectural modeling. They confirmed that the $20,000 would cover the entire assessment and programming. Mr. Pondinas asked if some of this was already done as the Parks Department had toured Sun Crest Church. Mr. Pondinas stated that $20,000 is too high. Mr. Schilling added that they should wait until a Park Superintendent is hired. The timing for such a study is about nine (9) weeks. Mr. Swets agreed to have a Parks Director in place first as it would be the Superintendent’s program. Mr. Swets deferred to Mr. McLead for opinion who did acknowledge that he engaged American Structurepoint to move the project forward to provide the Council with a responsible decision. He also added that the new Park Director will have a lot on his plate, and how much involvement this Director will have with this process.

Mr. Aurelio made a motion to defer a facility needs assessment in an amount not to exceed $20,000 for St. John Parks & Recreation Department. Mr. Blazak seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.

Ordinances & Resolutions

A. Ordinance No. 1766: Consider on First Reading An Ordinance Amending the Salary Ordinance for the Town of St. John.
Mr. Wiszowaty explained this ordinance amends the salary for the position of Building and Planning Director for the additional duties per amended job description. He added that there should be some flexibility in maintaining well qualified department heads by bringing the salaries to a competitive wage. Mr. Wiszowaty added that the Town cannot afford to lose the department head. Mr. Aurelio made a motion to consider Ordinance No. 1766 on first reading. Mr. Schilling seconded the motion. Mr. Pondinas noted that this position had already received a 3% increase and now they are requesting another $8,223. He asked why they don’t hire a part-time person since they are swamped already. Plus this person would be working with the EDC. The Town hired an Event Planner for $10,000 to assist the EDC with the Freedom Fest event. Mr. Pondinas said the topic should be discussed further. The motion carried with 4 ayes and 1 nay by Mr. Pondinas.

Mr. Schilling added that he would like to discuss revamping the structure in pay in the Public Works department. He asked for some direction to start the process of maintaining some of those employees. Mr. Wiszowaty responded that he has already started that process with the Department Head. He also added that he has some ideas he would like to share with Mr. Schilling.

B. Ordinance No. 1767: Consider on First Reading An Ordinance Amending Ordinance No. 714 Providing for the Inspection of Electrical Wiring
Mr. Wiszowaty explained that this ordinance will allow for greater flexibility for inspections. Mr. Schilling made a motion to consider Ordinance No. 1767 on first reading. Mr. Aurelio seconded the motion. Mr. Pondinas asked if this was in the budget. Mr. Wiszowaty confirmed that it was structured at the rate of electrical inspectors. Motion carried 4 ayes and 1 nay by Mr. Pondinas.
C. Ordinance No. 1768: Consider on First Reading An Ordinance Amending the Salary Ordinance for the Town of St. John
Mr. Wiszowaty stated that this action repeals the previous amendment for the Town events and to stay with the previous year’s process. Mr. Schilling made a motion to consider Ordinance No. 1768 on first reading. Mr. Aurelio seconded the motion. Mr. Pondinas noted that this was the third time voting on this. Mr. Wiszowaty added that this is the second time and it is appealing the first action. Motion carried with 4 ayes and 1 nay by Mr. Pondinas.
D. Resolution No. 2022-04-27C: Consider a Resolution approving the Town to enter into an Interlocal Cooperation Agreement with the Town of Schererville and Lake County for certain street improvements on W. 85th Avenue.
Mr. Wiszowaty stated that this resolution provides for reimbursement to the Town for the upcoming road improvement. The Interlocal Cooperation Agreement is with Lake County paying $127,000 of the expense and the Town of Schererville paying $186,000. Mr. Pondinas asked about the Town’s expense to which Mr. Wiszowaty responded it would be $354,000 net amount. The total project was estimated at about $600,000. Mr. Pondinas noted that the Town’s cost is not on the Agreement to which Mr. Wiszowaty added it was noted at the fourth “Whereas”. Mr. Pondinas continued to address the timing on receiving the documents for the meeting and therefore, they are not fully prepared to vote on the items. The people in the office and Council keep changing things. Mr. Swets stated that this information was distributed at the end of last week. Mr. Pondinas asked where the money was coming from, as he thought it was coming from ARPA. Mr. Swets added that nothing had been determined with the ARPA money. A motion to approve was made and seconded. Motion carried unanimously with 5 ayes and 0 nays.
E. Resolution No. 2022-04-27D: Consider a Resolution approving the Town to enter into an Interlocal Cooperation Agreement with the Town of Cedar Lake for the sale of Town Property
Mr. Wiszowaty explained that this is for the sale of a surplus paving unit, based on the recommendation of the Public Works Department, to the Town of Cedar Lake, who will take action at their May 17th meeting. Mr. Aurelio made a motion to approve Resolution No. 2022-04-27D. Mr. Blazak seconded the motion. Motion unanimously carried with 5 ayes and 0 nays.
F. Resolution 2022-04-27E: Consider Resolution of the Town of St. John, Lake County, Indiana Approving an Amendment to the St. John Police Department’s General Order 4.01-4.04
Mr. Wiszowaty stated that this Resolution is adopting the specific changes in the General Order defining what an emergency hire is. Mr. Swets asked if this action went through the Safety Board. Mr. Schilling made a motion to approve Resolution No. 2022-04-27E. Mr. Aurelio seconded the motion. Mr. Pondinas noted that this should go back to the Safety Board. He said that it appears they are always hiring on an emergency basis. He added that the Safety Board does not like the idea of constant emergency hires. Mr. Wiszowaty asked Council for guidance on the statutory responsibility for approving SOG’s and whether it falls under Town Council or the Safety Board. Mr. Westland confirmed that it could be either way. Procedurally, the Chief of Police reports to the Safety Board, and the Safety Board would then make the recommendation to the Council. Mr. Schilling and Mr. Aurelio withdrew their motions. Mr. Schilling made a motion to refer the resolution to the Safety Board for recommendation. Mr. Aurelio seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.
G. Resolution 2022-04-27F: Consider Resolution of the Town of St. John, Lake County, Indiana Authorizing the Investment of Public Funds
Ms. Hernandez stated that the resolution allows for the Town to invest in depositories designated by the State Board of Finance. St. John could consider bids, local and not local, allowing the Town to choose the depository that offers the best rate of return. Mr. Schilling made a motion to approve Resolution No. 2022-04-27F. Mr. Pondinas seconded the motion. Mr. Blazak asked Ms. Hernandez what the current rate was, to which she confirmed it was 1.18%. Motion carried unanimously with 5 ayes and 0 nays.
H. Motion to Approve a Settlement Agreement for Slaven v. Town of St. John pursuant to an Agreed Judgment Cause Number 45D11-2201-PL-000101 and authorizing payment to Plaintiff’s Attorney Gregory Bowes and directing the Clerk-Treasurer to remit payment according to the Settlement Agreement
Mr. Westland explained that this is in regards to a case filed by Mr. Slaven for the Plan Commission and BZA minutes beginning with January 6, 2021, which have recently been approved. Going forward the minutes must be provided within 120 days. Mr. Slaven is entitled to his attorney fees of $4,400.00. Mr. Blazak made a motion to approve the Settlement Agreement and authorize the Clerk-Treasurer to make the payment. Mr. Schilling seconded the motion. Mr. Pondinas noted there were more than 20 meeting minutes listed and asked if the Town had possession of the minutes. Mr. Westland clarified that once the judgement is approved he would gather those documents, with the required payment and submit to the attorney. Mr. Pondinas noted that it is ridiculous to have to pay for minutes. Motion was carried unanimously with 5 ayes and 0 nays.
I. Motion to Approve License and Agreement with LBL Development, LLC for use of Land for St. John’s Freedom Fest Celebration July 3, 2022
Mr. Wiszowaty explained that this is the same agreement as last year for the fireworks. Mr. Aurelio made a motion to approve the LBL Development License and Agreement for the use of land. Mr. Schilling seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.
J. Consider Appointment of a Specific Individual to the Storm Water Management Board for a four (4) year term (term expires 12/31/2025) – one individual
Mr. Blazak made a motion to appoint Robert Csanyi to the Storm Water Management Board for a four (4) year term to expire December 31, 2025. He added that Mr. Csanyi comes recommended by Joe Moore, who vacated the seat. Mr. Csanyi has been with Robinson Engineering for thirty-five (35) years. Mr. Aurelio seconded the motion. Mr. Pondinas asked about the process of reviewing the applications, as he did not see it, nor did he have an opportunity to interview him. Mr. Blazak reminded Mr. Pondinas that this was a Board appointment and not a hire. Mr. Pondinas asked why he had not been part of the review process. Motion carried unanimously with 5 ayes and 0 nays.
K. Motion to Approve Independent Contract Agreements with BethAnn Foster (Pilates in the Park), Sarah Johnson (Chair Yoga), Aaron Harris (Guitar Camp) and Aaron Harris (Ukulele Camp) for Parks & Recreation Department activities
Mr. McLead explained that these agreements were for some new programs being offered this summer. Mr. Aurelio made a motion to approve the Independent Contract Agreements. Mr. Schilling seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.
L. Motion to approve Gates Skate Park original design dated April 21, 2021 with a Change Order which will increase the cost from $550,000 to $629,475, an increase of $79,475, and to waive permit fees OR Motion to approve the value engineered revised design holding the project cost at $550,000 and to waive permit fees
Mr. Wiszowaty began by addressing the facts surrounding this project. He added that the information needs to be provided in an open and transparent fashion. There was a contract approved on the original design with the terms and conditions dated April 20, 2021. The project was scheduled to begin in July, 2021. The Park Board met on April 11, 2022, and two (2) members of the Board addressed concerns to the vendor. The Park Board issued a notice to proceed on April 15, 2022 which specified all work is to be done in accordance with the specifications and conditions provided in the contract and the plans dated April 8, 2022. The Park Board did not approve any modified plan at their meeting on April 11, 2022. On April 18, 2022, the Town Council took legislative action to consolidate the Parks & Recreation Department under the Town of St. John. They did not abolish the Parks contracts or programs. On Tuesday, April 26, 2022, the Building & Planning Department discovered that the project was under construction, so the Town issued a stop-work order as there was no building permit issued. He pointed out that many Town projects done in the Town had permits issued. Legal counsel could advise as to the necessity of the building permits. The contract should be pulled or, at a minimum, the Town engineer should be involved. Today’s action is the Town Council’s responsibility to either move forward under the original design and pay for the $79,000 change order, or move forward with the modified plan under the original contract price. The Park Board did not approve the modified plan, which is what needs to be approved today. Building permits authorize inspections, otherwise the projects are not being inspected. This is a half-million dollar project using tax-payers dollars, therefore the Town must follow proper protocols. Mr. Pondinas asked if this project was covered under a grant and not the tax-payers. Mr. Wiszowaty clarified that either way these dollars are the responsibility of the Town, therefore things should be done in an open, honest and transparent way.

Mr. Wiszowaty deferred to Mr. Westland who further explained that the best practice would be to have the building permits to have the inspections. He further noted that there was no agreement reached, which is another problem. He continued through the timeline from April 2021 through April 11, 2022. He added that the two (2) Board members questioned the price, knowing there was removal of steel product in the new design. The vendor informed the Board that he would have the breakdown at the April 19th meeting, which did not take place. Mr. Westland continued to explain that a notice to proceed was issued on April 15th for the modified plan which was never authorized, as there was no vote held on it. The Town Council now has to decide if they want to approve the original design with a change order, as it is greater than 10% of the original contract, for a total of $629,475, or approve the new design for $550,000.

Mr. Aurelio asked if the original contract contained a clause that maximized the price increase at 10%. Mr. Westland added that the contract is Spohn Ranch’s standard form agreement. He continued to read the verbiage “any increase in the price of raw materials anticipated to be used in the scope greater than 10% occurring after execution of the proposal shall constitute a material change condition necessitating an equitable adjustment to the contract price”. In other words, if their costs increase greater than 10%, it would trigger a change order, and if under 10%, Spohn Ranch would eat that cost. At the April 11th meeting Spohn Ranch explained they were able to hold the price by removing some of the steel, which had increased greatly, and adding more concrete, for which the Park Board members asked for a breakdown of those costs.

Adam Eichorn, of Spohn Ranch, joined via phone to field any questions. Mr. Aurelio asked what metrics are used to determine the percentage of the cost increases. Mr. Eichorn responded that Spohn Ranch used the original cost of raw materials and the change in the cost over the 12 month period. Mr. Aurelio asked if that information had been provided to the Council. Mr. Eichorn could not confirm if the packets provided contain the specific detail for raw material. Mr. Wiszowaty added that had the project started in fall of 2021, there would have been a 9% increase in the original contract, which would have been $599,500. Mr. Schilling was concerned about the removal of steel and how that might affect the strength of the finished product. Mr. Eichorn explained that it was external skate feature steel and not reinforcement steel. A skater in the audience was asked to provide some input, who explained the differences in the designs. He added that the new design improved the flow of the park. Mr. Pondinas stated that he thought this was already approved. Mr. Swets clarified that it was not approved since they had questions and concerns.

Mr. Aurelio made a motion to approve the value engineered revised design holding the project cost not to exceed $550,000 and to waive permit fees. Mr. Schilling seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.

REPORTS & CORRESPONDENCE:

Town Council:

Wayne Pondinas –

  • The SCADA system is almost complete on the water side.
  • He provided Council with some information on water meter prices, which have gone up and would need action taken soon.
  • A storm water fee on the water bill was brought to his attention.
  • He asked if there was any update on the Kmart property, to which Mr. Swets responded that there was not.
  • Ordinance 1623 – He stated that Mr. Swets was a proponent of Public Comment and now he is limiting it. He added that as elected officials, the Council should have the people come and talk.
  • The Council voted to give the Building & Planning Director a raise, but the same Town Council voted not to give Beth a raise. The only full-time employee in this Town that didn’t get a raise. He asked about the Shrine and what happened there and that there was no permit pulled. He added that the Building & Planning Department needs to be more active in doing what they are supposed to be doing.
  • Mr. Pondinas held up the St. John Parks Guide and credited Mr. McLead for his efforts in creating the guide.

Mike Aurelio –

  • The Economic Development Committee met today and are moving forward with the Freedom Fest. They are going to have two bands, bounce houses and entertainment for the kids. The Ice Arena has agreed to open up during those hours and have additional things for families. There will be a Beer Garden run by Malt Brothers along with Fireworks that night. They are working on possibly getting a helicopter to come and other events. They are working hard on getting sponsors to offset the cost.

Gerald Swets –

  • He wanted to respond to some of Mr. Pondinas’ concerns:
    • Everyone had an opportunity to speak tonight.
    • The reason to limit to 30 minutes was in respect to everyone that comes out to hear other parts of the meeting.
    • The Town residents make their points very clear. They have the right to say that. He respects their right to say that and will continue to do so.

Clerk Treasurer - Beth Hernandez

  • She addressed the building permit topic as it was new to her.
    • Since 2016, she has not personally heard of the Town requiring a building permit for itself. When discussing waiving the fees, what fees off the building permit are waived? What are the fees for a playground that are waived? The building permit Ordinance addresses residential, commercial and industrial and lays out the fees. What fee structure is incorporated in that ordinance? From a Town perspective, it would do well to understand what the process is. Were permits pulled for SCADA, which is electrical? Does the Town plan to put stop-orders on all current projects, e.g., SCADA and Founders Park and other current projects. Mr. Swets added that they put a stop-order on a project that wasn’t approved. Ms. Hernandez noted that the stop-order then was not necessarily placed because of a building permit.
    • Ms. Hernandez requested, on behalf of her department or other departments, that if something changes, there would be a meeting to determine requirements and that it should be consistent.

Town Manager - Joseph Wiszowaty

  • Mr. Wiszowaty thanked Tyler for his service to the people of St. John and wished him well.
  • They will be interviewing for the Superintendent position sometime after May 9, 2022.
  • Town Council will be holding a special meeting and a study session on May 11, 2022 at 7:00 p.m.

Mr. Westland –

  • He wanted to address the Salary Ordinance presented tonight, that, for the record, it was not approved, as the motion to consider was 4 and 1. Since it was not unanimous, the Ordinance could not be adopted.

Adam Eichorn, of Spohn Ranch, wanted to acknowledge some of the hard work that went into getting the project developed and contracted. He thanked the Council, the previous Park Board, and Mr. Pondinas for their support. He noted that Tyler was fantastic and level-headed. They only want to build the best skate park that the community deserves. A ball-park completion time is eight (8) to twelve (12) weeks.

Parks and Recreation Department - Superintendent Tyler McLead

  • He thanked Adam Eichorn of Spohn Ranch for all of his efforts on the project.
  • Founders Park – they received an updated schedule this afternoon. They will be on-site tomorrow starting prep work for the shelter and the pavers around the shelter. A meeting is scheduled with them to discuss the project going forward. Within two weeks, they will have the stone placement for the surfacing. Right now it is looking like a July 4 completion date.
  • The Gates Park Playground – It was approved at the April 11th Park Board Special Meeting. The Board reviewed multiple design options and combined options from each design into the final design. This project currently has an eight (8) to ten (10) week timeline.
  • Programming –
    • Farmers Market opens this Sunday and runs every Sunday through October. There are new vendors on board and there is a waiting list for vendors. The participating vendors are listed at the top of the Facebook page. New signage will go up this Friday.
    • Patnoe Park Family Garden– 33 out of the 39 garden beds are rented for the season. Looking at a Monday, May 2nd opening date.
    • There are several seasonal maintenance kids returning from last year and should be starting around Memorial Day.
  • He thanked Suncrest Church for partnering with St. John at the Serve Fest. Projects were held at the Gates parks, Civic Park, Heartland Park, and the Community Garden.
  • ARPA Funds – He had a few ideas for use of the funds in Parks to include permanent restrooms at the Gates Park, paving the entrance to Heartland Park, and Pickle Ball courts.
  • He thanked the Public Works Department, the Clerk-Treasurer’s Office and the Town Manager’s Office for assisting with the transition period. He noted that this process will underscore the need for additional staff as Parks is not equipped to handle these transitions. He hopes the Council takes that into consideration for the sake of his successor.
  • He continued to say he is grateful for the opportunity to be in a position to bring the community together and met many wonderful residents along the way. He has received many complaints from residents that St. John does not have the offerings that surrounding communities enjoy. The lack of indoor recreational facilities and large outdoor community gathering places should be near the top of the list, as the residents are underserved.

ADJOURNMENT:

Mr. Blazak made a motion to adjourn. Mr. Schilling seconded the motion. The Town Council Regular Meeting was adjourned at 9:35 p.m.

Respectfully Submitted:

Anastasia Lowery, Recording Secretary
St. John Town Council

04-27-2022 Town Council Exhibit.pdf
05-11-2022 Town Council Special Meeting

May 11, 2022 Town Council Special Meeting Minutes

CALL TO ORDER & PLEDGE OF ALLEGIANCE:

Town Council President Gerald Swets called the St. John Town Council Special Meeting to order on Wednesday, May 11, 2022, at 7:00 p.m., and led all in the Pledge of Allegiance.

ROLL CALL:

Councilmen present: Michael Aurelio, Councilman; Bryan Blazak, Councilman; Wayne Pondinas, Councilman; Michael Schilling, Councilman, and Gerald Swets, President. A quorum was attained.

Also present: Beth Hernandez, Clerk-Treasurer; Joseph Wiszowaty, Town Manager; and David Westland, Town Attorney.

Absent: Michael Aurelio, Councilman

OLD / NEW BUSINESS:

1. ORDINANCES & RESOLUTIONS
A. Ordinance No. 1765: Consider on First Reading An Ordinance Amending the Zoning Ordinance for the Town of St. John
Mr. Wiszowaty explained this has a favorable recommendation from the Plan Commission for the land use. The project is a mixed use development with fifteen (15) single-family villa homes and mixed use with a combined estimated value of about $19.5 million. Mr. Pondinas addressed a concern with the water main being placed in that area. Mr. Wiszowaty explained that this was specifically for the land use and the water main would be considered at a later date. Mr. Pondinas also expressed concern about the traffic. Nathan Vis, attorney for the developer, addressed the concern to say that as part of the due diligence was to assess the traffic. Doug from DBG added that the traffic study was done by their Traffic Engineer and that they are planning significant improvements in front of the project. He also noted that the water main is on the preliminary drawings for a later date. Mr. Vis requested final approval this evening to move this project along. Mr. Westland confirmed that zoning ordinances only require first reading.

Mr. Aurelio made a motion to adopt Ordinance No. 1765. Mr. Blazak seconded the motion. Motion carried 4 ayes and 1 nay by Mr. Pondinas.

B. Ordinance No. 1769: Consider on First Reading An Ordinance Establishing a Parks and Recreation Special Revenue Operating Fund
This Ordinance establishes a Special Revenue Operating Fund for the Parks and Recreation Department. The Council is being asked to create the account. Mr. Pondinas made a motion to approve Ordinance No. 1769 on first reading. Mr. Blazak seconded the motion. Motion carried unanimously.

Mr. Blazak made a motion to adopt Ordinance No. 1769. Mr. Schilling seconded the motion. Motion carried unanimously.

C. Ordinance No. 1770: Consider on First Reading An Ordinance Waiving Permit Fees for All Public Improvement Projects of the Town
This Ordinance waives the permit fees for all parks, town, water, wastewater, storm water or other public improvement projects of the Town which would require the town or contractor to pay a fee. Mr. Pondinas made a motion to consider Ordinance No. 1770 on first reading. Mr. Aurelio seconded the motion. Motion carried unanimously.

Mr. Aurelio made a motion to adopt Ordinance No. 1770 on second reading. Mr. Blazak seconded the motion. Motion carried unanimously.

D. Ordinance No. 1766: Motion to Approve Ordinance No. 1766 on Second Reading
This Ordinance was approved on First Reading 4 to 1 at the Regular Meeting of the Town Council on April 27, 2022 and is up for final approval. This ordinance amends the salary for the position of Building and Planning Director for the additional duties per amended job description. Mr. Aurelio made a motion to approve Ordinance No. 1766 on second reading. Mr. Blazak seconded the motion. Mr. Pondinas suggested the department be evaluated before approving the increase. He asked if ordinances are being enforced and tickets being written up. He also noted that this position would be working with the EDC and that office is too busy to assign additional duties. Mr. Aurelio asked if Mr. Pondinas wanted to hire another person as that would be more expensive. Mr. Aurelio confirmed with Mr. Wiszowaty that the Town is matching a pending offer to retain this employee. Mr. Pondinas asked if the offer had been confirmed and Mr. Wiszowaty responded that it had. Motion carried with 4 ayes and 1 nay by Mr. Pondinas.
E. Ordinance No. 1767: Motion to Approve Ordinance No. 1767 on Second Reading An Ordinance Amending Ordinance No. 714 Providing for the Inspection of Electrical Wiring
This Ordinance was approved on First Reading 4 to 1 at the Regular Meeting of the Town Council on April 27, 2022 and is up for final approval. This Ordinance allows for flexibility by establishing either three (3) part-time personnel positions, or two (2) independent contractors, or one (1) Full-time personnel, or one (1) third-party electrical consulting contractor, in any combination. Mr. Blazak made a motion to approve Ordinance No. 1767 on second reading. Mr. Aurelio seconded the motion. Motion carried unanimously.
F. Ordinance No. 1768: Motion to Approve Ordinance No. 1768 on Second Reading An Ordinance Amending the Salary Ordinance for the Town of St John
This Ordinance was approved on First Reading 4 to 1 at the Regular Meeting of the Town Council on April 27, 2022 and is up for final approval. This ordinance repeals Ordinance 1762 in its entirety and re-establishes stipends for employees for Town events approved by the Town Council during the fiscal year. Mr. Wiszowaty added that it would be prudent to have this as part of the Salary Ordinance going forward. Mr. Aurelio made a motion to adopt Ordinance No. 1768 on second reading. Mr. Blazak seconded the motion. Motion carried with 4 ayes and 1 nay by Mr. Pondinas.
G. Resolution No. 2022-05-11: Motion to Approve Resolution No. 2022-05-11 A Resolution of the Town of St. John, Indiana Concerning Authorization for Execution of Indiana Department of Transportation Agreements
This Resolution authorizes the Town Council President to sign the agreements and other documents with INDOT including the Community Crossings Matching Grant. This grant is for $1 million and will allow for $2.2 million in road work improvement projects throughout the Town of St. John. Mr. Schilling made a motion to approve Resolution 2022-05-11 and have the Town Council President sign. Mr. Blazak seconded the motion. Motion carried unanimously.

FINANCIAL MATTERS:

A. Motion to approve the Accounts Payable Voucher dated May 11, 2022 representing payment for purchases, supplies, equipment and services rendered to the Parks & Recreation Department in the combined total of $87,326.38

Mr. Blazak made a motion to approve the Accounts Payable Voucher. Mr. Aurelio seconded the motion. Motion carried unanimously.

MISCELLANEOUS BUSINESS:

A. Motion to Authorize Preparation of Request for Proposals for the 2022-1 Community Crossings Matching Grant Project and direct Haas & Associates to prepare the necessary bid documents for the same.

Mr. Blazak made a motion to authorize the preparation of the bid documents. Mr. Schilling seconded the motion. Motion carried unanimously.

B. Motion to waive permit fee for Parks & Recreation Department installation of shed at Heron Lake Park. Mr. Wiszowaty noted that this motion is moot due to the approval of the ordinance above.

ADJOURNMENT:

Mr. Aurelio made a motion to adjourn. Mr. Blazak seconded the motion. The Town Council Special Meeting was adjourned at 7:24 p.m.

Respectfully Submitted:

Anastasia Lowery, Recording Secretary
St. John Town Council

05-11-2022 Town Council Study Session

May 11, 2022 Town Council Study Session Minutes

CALL TO ORDER:

Town Council President Gerald Swets called the St. John Town Council Study Session to order on Wednesday, May 11, 2022, at 7:27 p.m.

ROLL CALL:

Councilmen present: Michael Aurelio, Councilman; Bryan Blazak, Councilman; Wayne Pondinas, Councilman; Michael Schilling, Councilman, and Gerald Swets, President. A quorum was attained.

Also present: Beth Hernandez, Clerk-Treasurer; Joseph Wiszowaty, Town Manager. Attorney Dave Westland was absent.

Absent: Michael Aurelio, Councilman

TOWN COUNCIL BUSINESS

A. Acquisition of Fire Equipment - Kevin LaDuke, Fire Chief
Chief LaDuke addressed the Council with providing details for the acquisition. He has a large document of specifications, if anyone is interested to review. This equipment has been on the five year plan and has an approximate $800,000 replacement cost. If selected, the cost will be increasing by 4% at the end of the month and has a two (2) year delivery lead time. Chief LaDuke recommends the vendor Herb Fire and to use Sourcewell, as had been used previously to purchase other Town equipment. He described the engine with the following details: 4-seat engine; 1,000 gallon tank; 2,000 gpm pump, a 30 gal foam tank; a light tower; includes all custom fabrication for tools. It is basically taking two engines and a rescue truck and putting into one. Mr. Blazak asked if the Town had a potential buyer for the old equipment, to which Chief LaDuke responded that there is a secondary market for the other vehicles, however, the issue is with the lead time. Mr. Schilling added that the older equipment, although in good shape, may no longer meet State requirements and gets shipped overseas. Ms. Hernandez asked what the purchase year was within the five year plan. Chief LaDuke responded that it was next year, for $800,000. Since the lead time is two years, the expense would not incur until then. Once the contract is signed, the price is locked in, therefore if it is approved and signed by the end of this month, the Town would save the 4%. Mr. Swets added that further discussion could take place whether to purchase or lease the equipment, however, the interest rates for leasing are increasing. Mr. Swets asked Chief LaDuke why he selected this particular equipment, as Chief was looking at two different engines. Chief LaDuke explained that this brand is in several municipalities and Herb Fire is a smaller company, not mass-producing, therefore would have a better quality output.
B. 2022 Freedom Fest Update - Cynthia Copenhaver, Event Planner
Consensus on Community Events Expenditures-Ms. Hernandez asked for clarity as to which fund the Council would like to use. The options are Community Events or General Fund. The recommendation would be to use the Community Events option. Mr. Wiszowaty added that it could be formalized at the next regular meeting.

Cindy Copenhaver addressed the Council with updates to the Freedom Fest scheduled for Sunday, July 3, 2022 from 3:00pm to 10:00pm in Heartland Park and includes fireworks. They have contacted and invited local businesses to participate. There will be a tent with a stage for the bands, and a Beer Tent with a family designated area. They will have bounce houses and glow sticks for the children, as well as Midwest Ice Arena for use. Malt Brothers will be the beer vendor. There will be 2 bands, the first playing from 3:00pm to 5:30pm and the second band from 6:30pm to 9:30pm. The two confirmed food vendors are Welch’s and Pascals Pizza. Cindy is working with Public Works to solidify the event mapping. A local sponsor will sponsor the volunteer t-shirts. Marketing will be through Facebook, the Town Website, the water bill and signs throughout Town. Volunteer opportunities are available. Mr. Swets asked what the volunteers would be doing. Cindy responded that they would relieve the burden on staff, monitor the Bounce Houses, and clean up the tables. Cindy added that they are reaching out to the local churches and the sponsorship letter included a volunteer request. Volunteers must be at least 18 years of age.

Mr. Wiszowaty explained that there will be some expenses coming before the Council in two (2) weeks. He will provide the Council Members with a number prior to then.

C. Backflow Ordinance -
Councilman Wayne Pondinas referred to the draft he provided from Aqua Backflow. This ordinance is to protect the water supply from contaminations by using backflow preventers. Mr. Wiszowaty added that currently there is no enforcement mechanism nor fine or assessments for it. Mr. Aurelio asked if every resident and business needs to have this inspection every year and if Mr. Pondinas could provide him with some studies to confirm it. Mr. Swets noted that IDEM probably has the information available on-line and that whatever is required would be the direction of the Town.
D. American Rescue Plan Act (ARPA) -
Joseph Wiszowaty started with the composition of the ARPA Committee and that the Town Council would serve as the Committee with advisory from the Town Manager, Clerk-Treasurer, Trista from Cender Dalton, the Police Chief, the Fire Chief, Public Works Director, Building and Planning Director, and IT. As far as public participation, once a provisional plan is established, Mr. Wiszowaty recommended they solicit for comments and questions, as well as holding a Public Hearing. Mr. Blazak asked about the timeline. Mr. Wiszowaty stated that his goal is to have the lists from each department for the Council in July. Mr. Swets stated his vision is similar but to also include the Park Director. Also, have the Committee and all of the advisors to the Committee present their plan to the Town Council, then send out a survey, followed by a Public Hearing and public input. Mr. Aurelio stated his vision is to have more resident involvement by having residents on the Committee.

Mr. Wiszowaty added that he and the Clerk-Treasurer would tweak some of the numbers provided. Mr. Wiszowaty said he would prepare a rough draft by the next Council meeting, as Mr. Swets indicated that it would be best to move this process forward. Mr. Wiszowaty stated that once there is a preliminary program in place, to then put it out for public comment.

E. Updates - Riverfront District
Mr. Wiszowaty distributed a memo with respect to the Riverfront District. The memo outlines the timeline for implementation of the process. The next step is with the RDC on May 25, 2022 to approve the amendatory declaratory resolution and plan amendment.

ADJOURNMENT:

A motion to adjourn was made. The Town Council Study Session was adjourned at 8:10 p.m.

Respectfully Submitted:

Anastasia Lowery, Recording Secretary
St. John Town Council

Approved This 22nd Day of June, 2022:

___________________________________
Gerald Swets, Town Council President

Attest:

________________________________
Beth Hernandez, Clerk-Treasurer

05-25-2022 Town Council

May 25, 2022 Town Council Meeting Minutes

CALL TO ORDER:

Town Council President Gerald Swets called the St. John Town Council Meeting to order on Wednesday, May 25, 2022, at 7:13 p.m., and led all in the Pledge of Allegiance.

ROLL CALL:

Councilmen present: Bryan Blazak, Councilman; Wayne Pondinas, Councilman; Michael Schilling, Councilman, and Gerald Swets, President. A quorum was attained.

Also present: Beth Hernandez, Clerk-Treasurer and Joseph Wiszowaty, Town Manager. David Westland, Town Attorney was present virtually.

Absent: Michael Aurelio, Councilman

PUBLIC COMMENT:

Dale Robert, 11990 Heron Lake Road
Mr. Robert addressed comments from social media posts. He stated he was disturbed to see the racist remarks posted on social media. He said that once you post it, you’re a racist. The Council did not do their due diligence, except for Wayne, who questioned the salary.

Bill Manousopoulos, 10011 Parrish
Mr. Manousopoulos referred to the Robert’s Rules and the need to address the public comments to the Town Council President. He stated that it was not in the Rules and that the President could defer the questions to any member of the Council. He offered to share the Robert’s Rules document with Mr. Swets. He also noted that the Agenda for this evening includes waivers for businesses in the Overlay District. As a resident, he shared that he has no issues with the exemption for the Shrine of Christ Passion area, but is questioning the need to grant exemptions and put Nail Salons in the TIF District. He added that there is an EDC Board to bring in new businesses, but they are being kept busy with festivals, even though a Festival Coordinator has been hired. He said he went to Mr. Swets’s Facebook post where Mr. Swets stated that he was no longer discussing an issue in public. Mr. Swets was elected to listen to every resident, regardless of the complaint and if he will not do his job, he should resign.

APPROVAL OF MINUTES:

  • April 27, 2022 Regular Meeting
  • May 11, 2022 Special Meeting
  • May 11, 2022 Special Study Session

Mr. Pondinas stated that in the Special Study Session on May 11th, the minutes did not include his comments made in regards to the fire truck that will come up for purchase. He made comments about going into a Fire Territory and that he didn’t think it was a good idea to get a fire truck if the Town is going to go into a Fire Territory and spend taxpayer money on it if it will end up in someone else’s fire station. That is not included in the minutes that he could see. He also added that he has questioned the minutes before that some of the things he says are not put in there and he said he wondered why. He said he thought it was important.

Mr. Blazak made a motion to approve the April 27, 2022 Regular Meeting Minutes. Mr. Schilling seconded the motion. Motion carried with 4 ayes and 0 nays.

Mr. Blazak made a motion to approve the April 27, 2022 Special Meeting Minutes. Mr. Schilling seconded the motion. Motion carried with 4 ayes and 0 nays.

Mr. Schilling made a motion to defer the April 27, 2022 Special Study Session Minutes. Mr. Pondinas seconded the motion. Motion to defer was carried with 4 ayes and 0 nays.

OLD BUSINESS:

There was no Old Business.

NEW BUSINESS:

Financial Matters of the Corporation

Requests to Purchase - Town of St. John
Ms. Hernandez noted there are 6 requests to purchase – 2 from Austgen Electric, 1 from Dixon Engineering, 2 from Ferguson Waterworks and 1 from Nearmap for a total of $139,152.00. Mr. Schilling made a motion to approve the 6 requests to purchase as presented. Mr. Blazak seconded the motion. Motion was carried unanimously with 4 ayes and 0 nays.

Payment of the Bills

Mr. Wiszowaty noted an error on a vendor on the voucher, where under Premier Trophies there is an escrow refund from 05-20-2022 and it should actually be Premier Construction Group. Ms. Hernandez stated that it was corrected and that the reprinted copy was not distributed. Mr. Pondinas made a motion to approve the Accounts Payable Voucher dated May 25, 2022 representing payment for purchases, supplies, equipment and services rendered to the Town of St. John in the combined total of $2,801,246.31. Mr. Schilling seconded the motion. Motion carried with 4 ayes and 0 nays.

A discussion ensued about the purchase of the Sutphen Extreme Duty Custom Rescue Engine through Sourcewell in the amount of $803,827.00. Mr. Wiszowaty reminded the Council that this had been presented and discussed at the Special Study Session. He added that after speaking to the Clerk-Treasurer regarding the amount of available balance in the cumulative fire fund, the Town would have the required amount within the next two (2) years. He asked Ms. Hernandez to confirm the balance of $460,000 in cumulative fire that is unencumbered. He added that they are expecting $190,000 for each of the next two (2) years.

Mr. Pondinas added that he has the same questions posed earlier. If the Town is going to go into a Fire Territory, do we need to buy a fire truck? How will that affect the Town and the taxpayers if it is set up that the fire truck goes somewhere else? Was the Safety Board a part of this? He added that it would take a while to get the specs for this fire truck and did Chief LaDuke have any input from the Safety Board? Mr. Pondinas asked to table this for additional information. He added that they are being rushed to make a decision to spend $803,827.00 because of interest rates rising. Mr. Swets stated that if it is not approved this month, then the price goes up by four percent (4%) next month. Mr. Swets continued to say, as far as paying for it and having the same question about the Fire District, the Town can either pay cash for it in two (2) years when it comes in or lease it in two (2) years, and the Town can make that decision before delivery. If it is decided to go into a Fire District, the fire truck could be leased and the billing could be transferred to the Fire District. Mr. Schilling added that it would be paid for from the cumulative fire fund and asked Ms. Hernandez if that fund was money collected specifically for the Fire Department. Ms. Hernandez explained that it did not have to be spent only on fire equipment, but added that it might be best practice to do so. She also noted that she does not know what would happen to that fund if it is decided to go into a Fire Territory, but cautions if it will be paid for in cash, to consider that for budgets as this money will be earmarked for the fire truck. The budget will be depleted over the next two (2) years and all the funds Chief LaDuke spends now will need to come from a different place. Mr. Wiszowaty explained that he had addressed this with Chief LaDuke already. Mr. Schilling added that the Fire Territory is in its very early stages right now. Mr. Wiszowaty said that if the Fire Territory doesn’t start by July, it would be another year. Mr. Schilling reiterated that the money in the cumulative fund of $460,000, has to be spent on fire equipment. Mr. Pondinas stated that in 2020, there was $1.2 million-$1.5 million in the cumulative fund and they spent it down fast. He continued, in the $460,000 they still have to put in for the sleeping quarters for about $25,000, which leaves $430,000. Mr. Swets noted it was on the 5 Year Plan and is ready to move forward with it.

Mr. Blazak made a motion to authorize the purchase of the Sutphen Extreme Duty Custom Rescue truck through Sourcewell in the amount of $803,827.00. Mr. Schilling seconded the motion. Motion carried with 3 ayes and 1 nay by Mr. Pondinas.

Agreements – Marquee Event Rentals

Mr. Wiszowaty explained this was the agreement for the tent rental for the event, with copies of the amounts in the packets. Mr. Schilling made a motion to authorize an Agreement with Marquee Event Rentals for the Freedom Fest Celebration July 3, 2022. Mr. Blazak seconded the motion. Motion carried with 3 ayes and 1 nay by Mr. Pondinas. Ms. Hernandez asked if the tax could be removed off of the proposal.

A. Ordinances & Resolutions

1. Resolution No. 2022-05-25A: Consider a Resolution providing for the Transfer of Appropriations for the Various Funds of the Town of St. John, Lake County, Indiana, for the Year 2022, for the Action and Passage by the Town Council Pursuant to IC 6-1.1-18-6
Ms. Hernandez stated this is a housekeeping item done a few times a year. Departments will move line items to another line in lieu of requesting appropriations. Mr. Schilling made a motion to adopt Resolution No. 2022-05-25A. Mr. Blazak seconded the motion. Motion carried by 4 ayes and 0 nays. Mr. Schilling made a motion to approve Resolution No. 2022-05-25A.
2. Motion to Approve a Special Exception to allow a Personal Service Use (Nail Salon) in the US 41 Overlay District at 8329 Wicker Avenue.
Mr. Wiszowaty explained that this was unanimously approved by Board of Zoning Appeals. Mr. Swets added that this was in the Lake Central Plaza area. Mr. Swets asked if this came with a favorable recommendation from the BZA. Mr. Wiszowaty confirmed this and added that those minutes were included in the packet as well. Mr. Blazak made a motion to approve a special exception to allow a Personal Service Use (Nail Salon) in the US 41 Overlay District at 8329 Wicker Avenue. Mr. Schilling seconded the motion. Motion carried with 3 ayes and 1 nay by Mr. Pondinas.
3. Motion to Approve a Special Exception to allow a Personal Service Use (Stretch Lab) in the US 41 Overlay District at 10033 Wicker Avenue Suite 6
Mr. Wiszowaty stated it came with a favorable recommendation from the BZA to the Council for approval. Mr. Schilling asked what a stretch lab is. Mr. Wiszowaty explained that they use stretching techniques for occupational therapy. Mr. Swets asked whether it was a tax exempt organization to which Mr. Wiszowaty confirmed it was not. Mr. Blazak made a motion to approve a Special Exception to allow a Personal Service Use (Stretch Lab) in the US 41 Overlay District at 10033 Wicker Avenue Suite 6. Mr. Schilling seconded the motion. Motion carried with 3 ayes and 1 nay by Mr. Pondinas.
4. Motion to Approve a Use Variance to allow a dance school in property zoned C-2 in the US 41 Overlay District at 8385 Wicker Avenue
Mr. Wiszowaty stated it came with a favorable recommendation from the BZA to the Council for approval. Mr. Blazak made a motion to approve a use variance to allow a dance school in property zoned C-2 in the US 41 Overlay District at 8385 Wicker Avenue. Mr. Schilling seconded the motion. Motion carried with 4 ayes and 0 nays.
5. Motion to Approve a Use Variance to allow the use of an Outdoor Amusement Establishment (meditation garden, walking paths, and welcome center) in the US 41 Overlay District at 10630 Wicker Avenue
Mr. Wiszowaty noted this was for the Shrine. He added it was approved unanimously by the BZA. Mr. Pondinas asked why they call it an Amusement Establishment. Mr. Wiszowaty responded it was for the specific use intended. Mr. Blazak added that it was how the State classifies it. Mr. Blazak made a motion to approve a use variance to allow the use of an Outdoor Amusement Establishment (meditation garden, walking paths, and welcome center) in the US 41 Overlay District at 10630 Wicker Avenue. Mr. Schilling seconded the motion. Motion carried with 4 ayes and 0 nays.
6. Motion to Accept Letter of Credit for Greystone Unit 3 Block 2
Mr. Wiszowaty stated the next two (2) items are acceptance of the letters of credit, included in the packets. Mr. Blazak made a motion to accept the Letter of Credit for Greystone Unit 3 Block 2. Mr. Schilling seconded the motion. Motion carried with 4 ayes and 0 nays.
7. Motion to Accept Letter of Credit for The Preserve West Unit 1
Mr. Blazak made a motion to accept the Letter of Credit for The Preserve West Unit 1. Mr. Schilling seconded the motion. Motion carried with 4 ayes and 0 nays.
8. Motion to Approve License and Agreement with Harry and Katherine Snell for use of Land for the Freedom Fest Celebration July 3, 2022
Mr. Wiszowaty explained that the Snells are the owners of the property adjacent to the Ice Arena. This will allow the Town to use a portion of their property similar to last year. The Snells signed the agreement today. Mr. Pondinas asked when they signed it and at what time. Mr. Wiszowaty responded it was about 3:00pm–3:30pm. Mr. Pondinas added that when he was in the office today, he was told the agreement had not been signed yet. Mr. Wiszowaty clarified that the signed copy came in after Mr. Pondinas had already picked up his copy. Mr. Blazak made a motion to approve the license and agreement with Harry and Katherine Snell. Mr. Schilling seconded the motion. Motion carried with 4 ayes and 0 nays.
9. Motion to accept the Proposal with Soccer Shots to allow the program to continue in the Town of St. John for 2022
Mr. Wiszowaty explained that Soccer Shots runs the program and there is nothing the Council needs to sign. Mr. Blazak made a motion to accept the proposal with Soccer Shots. Mr. Schilling seconded the motion. Motion carried with 4 ayes and 0 nays.

REPORTS & CORRESPONDENCE:

A. Town Council
Wayne Pondinas: Everything is going good with the SCADA system. The valves on the Monix treatment plant are getting changed out. There is more work to do on The Gates treatment plant as they were in bad shape. The SCADA system is just about up and running. Mr. Swets asked about a schedule on the water mains and the $8M bond. Mr. Pondinas explained the $8M bond was for wells 8 and 9, a water main project in front of the Decor Tile for about $1.5M, and some water main projects. The quotes came in too high from the three (3) construction companies. The water main they wanted to do was a water main between Primrose and Magnolia and they were asked to redo the quote, which came in high again. The Board decided to wait and rebid it in the spring. There is a problem getting contractors to do the work because they don’t have the people. Also, supply costs are going up.
B. Clerk-Treasurer - Beth Hernandez
Mr. Hernandez stated that they completed the fund conversion yesterday, as required by State Board of Accounts. All departments have received the new fund numbers, which didn’t translate exactly as they had hoped, so, there will be learning curve as all of the fund numbers are different. The reports distributed will provide a cheat sheet until memorized.
C. Town Manager - Joseph Wiszowaty
Mr. Wiszowaty shared that Public Works has been out handling several water main breaks over the last couple of weeks. He thanked Bob Davis and his group for getting the job done. Public Works has also been very busy with spring cleaning, utility locating and maintenance projects. In addition, the crews completed locating water mains on 93rd Avenue at US 41, filled pot holes at the Heartland Park entrance, installed speed limit signs at The Gates.

Mr. Wiszowaty noted that the Police Department is hoping to swear in the lateral transfers within the next 2-3 weeks as they’ve passed the necessary pre-checks. The Police Department applied for a grant for addition personnel and should know sometime in the fourth quarter of this year.

On the Fire Department, he added, they are in the process of establishing a list for candidates to hire as the previous list has expired. The Fire Department thanked the Council for moving forward on the fire truck. The Department is working on specifications on a new ambulance, however, since the funds are already pledged for the fire truck, it will be more difficult.

The Town Council will have a study session to discuss the departmental requests for ARPA. Once reviewed, they will be prioritized and be pared down. They will be in a narrative format and distributed to the Council members by next week. Discussions will continue in June with Cender Dalton and the Clerk-Treasurer.

The St. John VFW Post 717 will be holding a Memorial Day service on Monday, at 8:15 a.m. in Civic Park. There will be a brief service in remembrance for all of those who have given their lives in the service of our country. The Council, Clerk-Treasurer and all residents are invited.

ADJOURNMENT:

Mr. Blazak made a motion to adjourn. The Town Council Regular Meeting was adjourned at 7:44 p.m.

Respectfully Submitted:

Anastasia Lowery, Recording Secretary
St. John Town Council

Approved This 22nd Day of June, 2022:

___________________________________
Gerald Swets, Town Council President

Attest:

________________________________
Beth Hernandez, Clerk-Treasurer

06-08-2022 Town Council

June 8, 2022 Town Council Special Meeting Minutes

CALL TO ORDER:

Town Council President Gerald Swets called the St. John Town Council Special Meeting to order on Wednesday, June 8, 2022, at 7:01 p.m., and led all in the Pledge of Allegiance.

ROLL CALL:

Councilmen present: Michael Aurelio, Councilman; Bryan Blazak, Councilman; Wayne Pondinas, Councilman; and Gerald Swets, President. A quorum was attained.

Also present: Beth Hernandez, Clerk-Treasurer and Joseph Wiszowaty, Town Manager. David Westland, Town Attorney and Trista Hudson, Town Financial Advisor Cender Dalton were present.

Absent: Michael Schilling, Councilman

NEW BUSINESS:

A. Appointments
Consider Appointment of a Specific Individual as Parks and Recreation Superintendent.

Mr. Wiszowaty provided information on the selected candidate, Michael O’Shea. Mr. O’Shea has accepted the offer of employment with the Town of St. John. Mr. O’Shea has six (6) years of experience as Parks Superintendent for the Town of Dyer with sixteen (16) years of experience in the Parks & Recreation field. Mr. O’Shea has a Master of Science in Recreation Sports and Tourism from the University of Illinois Champaign/Urbana. He is a Certified Parks & Recreation professional, as required by the Town’s job posting. Mr. O’Shea was instrumental in helping Dyer Parks & Recreation Department grow and strengthen bonds within the community, as well as securing grants. One of his references noted that his grant-writing abilities were superior and that he would be a good addition for the Town of St. John. Mr. O’Shea is also a resident of St. John.

Mr. Wiszowaty asked the Town Council to entertain a motion to confirm the appointment of Michael O’Shea as Parks & Recreation Superintendent. Mr. Aurelio made a motion to confirm the appointment. Mr. Blazak seconded the motion.

Mr. Pondinas stated that he knew nothing about this, but only about the interviews with him and another gentleman. Mr. Pondinas added that the other gentleman was offered the position, but that he didn’t find out anything until possibly, Saturday. He said he sent all of the members an email expressing his views and no one had responded. He asked how many people have the package of his benefits. He also said that they are going to increase his salary by $17,678. He continued to say that the Board did away with the Parks Department and they could have had Tyler. He said that they could have gotten Tyler to stay, but the damage was done. He said that this is a lot of money and asked where it was going to come from. He also asked what kind of vacation this gentleman will get, as it adds to the package. Mr. Swets responded that since it is a department head, the vacation time is standard. Mr. Pondinas asked where that information was to look at. Mr. Pondinas pointed out each council member asking if they had received that information. He admitted that he listened to the one interview and could not listen to the other one, noting that he had that opportunity.

Mr. Aurelio said that on the topic of Tyler, they attempted to keep him by offering additional money, but he didn’t want to stay. Mr. Aurelio objected to Mr. Pondinas’s comment that the other council members received more information. He added that everyone sat through the interview process with the two candidates. The process was the Town Manager would vet through the applicants and select the two that were qualified. Mr. Pondinas added that this was the third time this candidate was passed up and this was his third time coming back to the Town. He also noted that all of the other members knew that the Town Manager was going to hire him, but that he did not know until Mr. Wiszowaty called him on Monday.

The motion to confirm the appointment of Michael O’Shea as the Parks and Recreation Superintendent carried with 3 ayes and 1 nay by Mr. Pondinas. Mr. Wiszowaty introduced Mr. O’Shea and asked him to say a few words. Michael O’Shea introduced himself to the Council.

B. Ordinances & Resolutions

Ordinance No. 1771: Consider on First Reading an Ordinance Amending Salary Ordinance No. 1747, Being “an Ordinance Repealing Salary Ordinance No. 1739 and All Previous Salary Ordinances and Amendments Establishing a Schedule of Wages and Salaries for Employees, Fire and Police Personnel, and Town Officials”

Motion to Adopt Ordinance No. 1771 on First Reading

Mr. Wiszowaty explained that this ordinance amends the salary for the position of Parks and Recreation Superintendent. The previous Superintendent’s salary was significantly low in comparison to other communities and this brings the salary to a competitive level. Mr. Wiszowaty noted, for the record, that he did have the communication with the previous superintendent, specifically what it would take to retain him. The dollar amount made no difference as he had already made up his mind and was determined to leave. Mr. Wiszowaty stated that, on Friday, he had conversations with all of the council members, and the ordinance was submitted for review. Mr. Blazak made a motion to consider Ordinance No. 1771 on first reading. Mr. Aurelio seconded the motion. Mr. Swets asked Mr. Wiszowaty if the package being presented to Mr. O’Shea was similar to the package offered in the past. Mr. Wiszowaty confirmed and noted that the vacation time will be truncated for the half year to two weeks. Mr. Pondinas asked if there was an evaluation clause so after six months he is evaluated. Mr. Wiszowaty confirmed that he will be evaluating all of the department heads and provide them to the Council. It would be an evaluation on performance. Motion carried with 3 ayes and 1 nay by Mr. Pondinas.

C. Financial Matters of the Corporation
1. Motion to Approve an Independent Contractor Agreement with Kelly Lindholm for the Parks and Recreation Day Camp
Mr. Wiszowaty explained this is for the day camp instructor. Mr. Aurelio made a motion to approve the Independent Contractor Agreement with Kelly Lindholm for the Parks and Recreation Day Camp. Mr. Blazak seconded the motion. Motion carried with 4 ayes and 0 nays.
2. Motion to Approve the repaving of the entrance to Heartland Park (approximately 350 feet) in an amount not to exceed $19,000 and to authorize the Clerk-Treasurer to remit payment from Appropriation Number 2204001361.000 to the Contractor
Mr. Wiszowaty explained that the amount will be $18,700 through Holland Asphalt and the contractor is ready to start upon approval. Mr. Aurelio made a motion to approve the repaving of the entrance to Heartland Park in an amount not to exceed $18,700 and to authorize the Clerk-Treasurer to remit payment from Appropriation Number 2204001361.000 to Holland Asphalt. Mr. Blazak seconded the motion. Mr. Pondinas asked if the money was coming from ARPA, to which Mr. Wiszowaty responded it was coming out of Parks Maintenance. Mr. Pondinas asked if the Council would consider splitting it in half with Parks and the Town. Mr. Swets responded that since it is a park, Parks would pay for it. Motion carried with 3 ayes and 1 nay by Mr. Pondinas.
3. Motion to approve the waiver of vendor fees for the July 3rd Freedom Fest pursuant to Ordinance No. 1746
Mr. Wiszowaty explained that Ordinance 1746 states there is a $50.00 fee for vendors in Town events and asked that it be waived for the Freedom Fest. Mr. Blazak made a motion to waive the vendor fees. Mr. Aurelio seconded the motion. Motion carried with 4 ayes and 0 nays.

(Mr. Westland left the meeting at 7:17 P.M.)

4. Study Session - American Rescue Plan Act (ARPA) Discussion – EXHIBIT A Attached
See Exhibit A attached. Each Department Head presented their case based on the information provided in the Exhibit.

Mr. Swets said that the Council members would review the content. Mr. Wiszowaty added that there will be further discussions with the department heads to pare down the lists based on the feedback received from the Council. He continued to say that once the plan is to where the numbers need to be, the Council would adopt the plan, followed by a Public Hearing. Ms. Hudson asked if there would be any public input prior to the Public Hearing. Mr. Wiszowaty said the plan would be published for public comment for what is being proposed which feeds into the Public Hearing. Mr. Swets suggested holding a study session for input. Ms. Hudson suggested allowing for public input prior to finalizing the plan, to which Mr. Swets agreed and to have it available to the public after the numbers have been tweaked, followed by an open session.

ADJOURNMENT:

A motion to adjourn was made. The Town Council Special Meeting was adjourned at 8:48 p.m.

Respectfully Submitted:

Anastasia Lowery, Recording Secretary
St. John Town Council

Approved This 22nd Day of June, 2022:

___________________________________
Gerald Swets, Town Council President

Attest:

________________________________
Beth Hernandez, Clerk-Treasurer

06-22-2022 Town Council

June 22, 2022 Town Council Meeting Minutes

CALL TO ORDER:

Town Council President Gerald Swets called the St. John Town Council Meeting to order on Wednesday, June 22, 2022, at 7:03 p.m., and led all in the Pledge of Allegiance.

ROLL CALL:

Councilmen present: Michael Aurelio, Councilman; Bryan Blazak, Councilman; Wayne Pondinas, Councilman; Michael Schilling, Councilman, and Gerald Swets, President. A quorum was attained.

Also present: Beth Hernandez, Clerk-Treasurer, Joseph Wiszowaty, Town Manager and David Westland, Town Attorney.

PUBLIC COMMENT:

There was no public comment.

APPROVAL OF MINUTES:

Town Council Special Study Session - May 11, 2022
Town Council Regular Meeting - May 25, 2022
Town Council Special Meeting - June 8, 2022

Mr. Aurelio made a motion to approve the May 11, 2022 Special Study Session Minutes, the May 25, 2022 Regular Meeting Minutes, and the June 8, 2022 Special Meeting Minutes. Mr. Blazak seconded the motion. Motion carried with 5 ayes and 0 nays.

PUBLIC HEARING:

Resolution No. 2022-06-22A: Consider a Resolution approving and authorizing Additional Appropriations for fiscal year 2022.

Mr. Westland stated that the Proofs of Publication are in order and compliant with the Indiana law.
Ms. Hernandez reported that various departments sent several requests with justification for additional appropriations.
Mr. Swets opened the floor to Public Comment. There was no public comment.
Mr. Swets closed for Public Comment.
Mr. Blazak made a motion to adopt Resolution No. 2022-06-22A. Mr. Schilling seconded the motion. Motion carried with 5 ayes and 0 nays.

OLD BUSINESS:

Ordinance No. 1771: an Ordinance Amending Salary Ordinance No. 1747, Being “an Ordinance Repealing Salary Ordinance No. 1739 and All Previous Salary Ordinances and Amendments Establishing a Schedule of Wages and Salaries for Employees, Fire and Police Personnel, and Town Officials”

Mr. Wiszowaty stated that this ordinance amends the salary for the position of Parks and Recreation Superintendent. Mr. Aurelio made a motion to adopt Ordinance No. 1771 on second reading. Mr. Blazak seconded the motion. Motion carried 4 ayes and 1 nay by Mr. Pondinas.

NEW BUSINESS:

A. Bid Opening for Community Crossings Matching Grant (CCMG)
Mr. Westland reported that there are three (3) responses with the following base bids:
  1. Rieth-Riley Construction - $2,890,438.49
  2. Milestone Contractors North - $2,346,891.55
  3. F.H. Paschen, S.N. Nielson & Associates - $2,890,223.00
Mr. Wiszowaty added that Haas & Associates would review the bids and make a recommendation. Mr. Schilling made a motion to accept the bids under advisement, refer with staff and authorize the Town Manager to execute the lowest, most responsive and responsible bidder. Mr. Aurelio seconded the motion. Motion carried with 5 ayes and 0 nays.
B. Motion to Accept West 85th Avenue Bid Specifications and authorize bid letting
Mr. Miniel, Haas & Associates is in attendance via the phone. He confirmed that Haas & Associates provided the specifications and the plans for West 85th Avenue and are in the process of finalizing their QA/QC checks. They will provide the final contract documents on June 30, 2022 to the Clerk-Treasurer, the Town Manager, and Public Works. Haas and Associates needs authorization to authorize for bids. Mr. Blazak made a motion to accept West 85th Avenue bid specifications and authorize bid letting. Mr. Aurelio seconded the motion. Motion carried 5 ayes and 0 nays.
C. Financial Matters of the Corporation

Requests to Purchase - Town of St. John
Ms. Hernandez noted there are 13 requests to purchase – 2 from Boender Electric, 3 from Core & Main, 2 from Ferguson Waterworks, 1 from Hawk Enterprises, 1 from Monsido, Inc., 1 from Precision Fence, 1 from Redbud, 1 from Ricoh, and 1 from Sutton Asphalt for a total of $122,503.30. Mr. Pondinas broke down each of the purchases. Mr. Pondinas made a motion to accept the 13 requests to purchase as presented for a total of $122,503.30. Mr. Blazak seconded the motion. Motion was carried with 5 ayes and 0 nays.

Payment of the Bills

Motion to approve the Accounts Payable Voucher dated June 22, 2022 representing payment for purchases, supplies, equipment and services rendered to the Town of St. John in the combined total of $1,518,323.83. Mr. Blazak made a motion to approve the docket. Mr. Pondinas seconded the motion. Motion carried with 5 ayes and 0 nays.

Ordinances & Resolutions

Ordinance No. 1772: Consider on First Reading an Ordinance Amending Town Ordinance No. 1730, being; “an Ordinance of the Town Council of the Town of St. John, Establishing Rates and Charges for the Use of and Services Rendered by the Waterworks System of the Town of St. John”, and all Matters Related Thereto.

Ms. Hernandez explained that on January 20, 2022, State Legislature passed House Bill 1002 to repeal the Utility Receipts Tax, which will go into effect on July 1, 2022. The Town is required to provide two (2) notices, with specific language, in the two (2) billing cycles, following the adoption of this ordinance. Therefore, the notices would be sent in August and September. This resolution reduces the utility rates by 1.48% to the qualified residents of St. John, based on computations prepared by Baker Tilly, pursuant to rates effective in Ordinance 1730 adopted April 28, 2021. Mr. Swets asked if there was any reason it shouldn’t be adopted at this meeting, to which Ms. Hernandez and Mr. Westland responded that, technically, any rate change, involves a Public Hearing. Mr. Schilling made a motion to consider Ordinance No. 1772 on first reading. Mr. Aurelio seconded the motion. Motion carried with 5 ayes and 0 nays.

Resolution No. 2022-06-22: Consider a Resolution approving an order of the Plan Commission regarding a resolution of the Redevelopment Commission approving the amendments to the declaratory resolution and economic development plan for the Economic Development Area I.

Mr. Wiszowaty explained that this resolution adopts the Plan Commission Resolution No. 2022-06-01, which amends the economic development plan to include certain parcels into the Economic Development Area I. The proposed expansion permits an area of the Town to be designated as a municipal riverfront district of a project area, for the purpose of providing interested parties to secure alcoholic beverage licenses, and to foster economic development. A requirement for designating a riverfront area is that it must be located in a redevelopment or economic development area. The proposed expansion will include an area that was identified as a potential riverfront area with a total acreage of 27.97 acres, which represents about a 3.5% expansion of the total acreage of the St. John allocation area of 800 acres.

Mr. Westland explained the appropriate steps that are taken with economic development allocation areas, beginning with the Redevelopment Commission, to the Plan Commission, to the Council, then back for a confirming resolution with the Redevelopment Commission. Mr. Aurelio made a motion to approve Resolution No. 2022-06-22. Mr. Blazak seconded the motion. Mr. Pondinas asked if this was going to be one large TIF district and had questions about the tax revenues. A discussion ensued with regards to the timing of the realization of tax revenues. Mr. Wiszowaty further explained that any TIF determination would be assessed per project. Motion carried with 4 ayes and 1 nay by Mr. Pondinas.

Resolution No. 2022-06-22B: Consider a Resolution of the Joint Interlocal and Mutual Aid Agreement of the South Lake County Crash Reconstruction Team (S.L.C.C.R.T.)

Mr. Wiszowaty stated that this comes to the Council with a favorable recommendation from the Safety Board. This resolution creates the South Lake County Crash Reconstruction Team, whereby each participating unit will enhance and fulfill their mutual aid responsibilities to support and maintain the South Lake County Crash Reconstruction Team. Mr. Schilling made a motion to adopt Resolution No. 2022-06-22B. Mr. Blazak seconded the motion. Motion carried with 5 ayes and 0 nays.

Resolution No. 2022-06-22C: Consider a Resolution approving the transfer of the Warren Total Patcher T-7500 to the Town of Cedar Lake.

Mr. Wiszowaty explained that this resolution will replace Resolution 2022-04-27D and allows the Town of St. John to sell the Warren Total Patcher to the Town of Cedar Lake for the agreed upon amount of $18,000.00. Mr. Schilling made a motion to approve Resolution No. 2022-06-22C. Mr. Aurelio seconded the motion. Motion carried with 5 ayes and 0 nays.

Motion to Accept a Letter of Credit for The Preserve Phase 6 in the amount of $447,918.90

Mr. Wiszowaty stated that this comes to the Council with a favorable recommendation from the Plan Commission. Mr. Aurelio made a motion to accept a Letter of Credit for The Preserve Phase 6 in the amount of $447,918.90. Mr. Blazak seconded the motion. Motion carried with 4 ayes, 0 nays. Mr. Schilling abstained from the vote.

Motion to Accept a Letter of Credit for Sublime Estates in the amount of $38,005.00

Mr. Wiszowaty stated that this comes to the Council with a favorable recommendation from the Plan Commission. Mr. Blazak made a motion to accept a Letter of Credit for Sublime Estates in the amount of $38,005.00. Mr. Aurelio seconded the motion. Motion carried with 5 ayes and 0 nays.

Motion to Accept the Uniform Conflict of Interest Statement for Clifford Wroe

Mr. Wiszowaty explained that Mr. Wroe is the Assistant IT Director and action is taken annually. Mr. Blazak made a motion to accept the Uniform Conflict of Interest Statement for Clifford Wroe. Mr. Schilling seconded the motion. Motion carried with 5 ayes and 0 nays.

Motion to Approve Robinson Engineering as Municipal Separate Storm Sewer System (MS4) Engineer and to authorize the Town Attorney to draft an agreement and authorize the Town Council President to execute same for stated purposes.

Mr. Wiszowaty explained that the Town was in need of an engineer for MS4 and Robinson Engineering was recommended for that role. Mr. Pondinas asked about the contract with rates and recommends waiting until the contract is received. Mr. Westland explained that the Town could appoint Robinson Engineering but there should be some type of hourly rate or sum negotiated as part of the motion. Mr. Wiszowaty recommended the Council move to approve, subject to the rates. Mr. Pondinas made a motion to approve Robinson Engineering as Municipal Separate Storm Sewer System (MS4) Engineer, pending a quote on the rate information. Mr. Blazak seconded the motion. Motion carried with 5 ayes and 0 nays.

REPORTS & CORRESPONDENCE

Town Council:
Michael Aurelio – He thanked the Economic Development Committee for their hard work on the Freedom Fest, which takes place on July 3rd. He also invited everyone listening to attend and enjoy. He thanked the Council for approving the riverfront district.

Wayne Pondinas – Skate Park is going along well. They are working on the sanitary side of the SCADA system.

Gerald Swets – Tri-Town Safety Village will be holding a car show on Sunday, July 17 at Redar Park. For sponsorship, reach out to the Tri-Town Safety Village. Mr. Swets had received some questions from residents about Earl Drive behind McDonalds and the conditions of that road. Although it is not the Town’s road, they should come up with some type of solution and would like to start discussions. A discussion ensued as to the history of the road and expectations. Mr. Westland advises against negotiations for purchasing the property. He suggested an Executive Session to review possible steps. Mr. Pondinas continued with the history of the agreement and the interpretation of maintenance. Mr. Swets thanked Ms. Hernandez for how she reported the Tax Distributions and her efforts in the layout.

Clerk-Treasurer - Beth Hernandez – Ms. Hernandez reported that they received their Spring 2022 Tax Distributions a little early. Ms. Hernandez noted that they submitted their pre-budget worksheets to be uploaded into Gateway. Mr. Aurelio mentioned the new logo for the Clerk-Treasurer and complimented its design.

Town Manager - Joseph Wiszowaty – Due to the hot summer weather conditions, the Town of St. John is taking a proactive approach to water management and conservation. Effective immediately, they are implementing the following sprinkling management plan for residents and businesses:

  1. Addresses ending in an even number, may only water lawns on even number days of the month.
  2. Addresses ending in an odd number, may only water lawns on odd number days of the month.
  3. Residents are asked to refrain from watering between the hours of 3:00pm and 7:00pm.
  4. If residents have an irrigation system, please remember to reset the timers and program accordingly.

The sprinkler plan is temporary and residents are asked to comply at this time. The Town of St. John will notify residents when the plan is curtailed via the website at www.stjohnin.gov. The Town has also suspended its bulk water purchasing to conserve water for community use. The Town Splash Pad will remain operational; however, staff will be adjusting hours, if necessary, to ensure the Town has an adequate water supply. Notifications are being mailed to the residents in their water bills. Cooperation in helping conserve water in the high summer demand is appreciated. The Town of St. John continues to work to improve its water capacity, storage and treatment facilities, to meet the demands. Mr. Wiszowaty shared statistical information on the water usage. With regards to fireworks, Mr. Wiszowaty asked residents to be courteous to neighbors and to be safe this Independence Day.

Mr. Swets referred to an email received recently, with regards to Well 9 and the permit received. Mr. Blazak asked if the permit for Well 8 had been received. Mr. Pondinas explained how the permits were granted and the steps to be taken to get them all on-line.

ADJOURNMENT

Mr. Blazak made a motion to adjourn. Mr. Aurelio seconded the motion. The Town Council Regular Meeting was adjourned at 7:50 p.m.

Respectfully Submitted:

Anastasia Lowery, Recording Secretary
St. John Town Council

Approved This 27th Day of July, 2022:

___________________________________
Gerald Swets, Town Council President

Attest:

________________________________
Beth Hernandez, Clerk-Treasurer

07-27-2022 Town Council Regular Meeting

July 27, 2022 Town Council Meeting Minutes

CALL TO ORDER:

Town Council President Gerald Swets called the St. John Town Council Meeting to order on Wednesday, July 27, 2022, at 7:12 p.m., and led all in the Pledge of Allegiance.

ROLL CALL:

Councilmen present: Michael Aurelio, Councilman; Bryan Blazak, Councilman; Wayne Pondinas, Councilman; Michael Schilling, Councilman, and Gerald Swets, President. A quorum was attained.

Also present: Beth Hernandez, Clerk-Treasurer, Joseph Wiszowaty, Town Manager and David Westland, Town Attorney.

PUBLIC COMMENT:

There was no public comment.

APPROVAL OF MINUTES:

Town Council Regular Meeting - June 22, 2022
Town Council Special Study Session – September 8, 2021

Mr. Blazak made a motion to approve the June 22, 2022 Regular Meeting Minutes and the September 8, 2021 Special Study Session Minutes. Mr. Aurelio seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.

BID OPENING:

West 85th Avenue Reclamation Project (Alexander Street to Lake Hills Drive) Project No. 2021285-003

Mr. Westland opened the one (1) bid received from Milestone Construction, Griffith, Indiana for a total base bid of $845,543.75. Mr. Swets added that this bid would be reviewed by the engineers and the Town Manager.

Mr. Blazak made a motion to refer the bid to staff. Mr. Aurelio seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.

4.B. Purchase of New Ambulance through BuyBoard with a favorable recommendation from the Safety Board in the amount of $318,987.00 and to authorize the Clerk-Treasurer to remit payment from the appropriate account.

Chief LaDuke informed the Council that Dave Cole from North Central Emergency is present. He added that there was a review of four (4) vendors and decided on Osage from North Central. This purchase is not in the budget, nor the 5-year plan for two (2) years, as it will be two (2) years before it is received. It will replace a truck that will be twelve (12) years old at that time. The Council received the proposal packet for review. Chief LaDuke wanted to discuss the financing of the truck as in the past, the purchases would be through cash and suggested financing the truck. He noted that the fund now has $120,000 and that fund generates about $70,200 per year. Chief LaDuke suggested paying this out of Ambulance Cum and finance it. Ms. Hernandez stated that the 5 year plan had about $50,000 coming from Public Safety. Chief LaDuke noted that the Fire Department has another ambulance planned for the following year but plans to move that further into the future because the Ambulance Cum won’t be able to support it. He added that they would have a seven (7) year replacement. The idea is to keep the box and replace the frame as that is how this new unit is built. Mr. Blazak asked about the lead time for completion. Mr. Cole stepped up to explain that every ambulance manufacturer relies on a commercial chassis, mainly from Ford. Normal delivery time would have been about 280 days, 2 to 3 years ago, however, at this time, the industry is looking at over two (2) years for delivery and is at the mercy of the OEM chassis. Mr. Cole added that many municipalities have accelerated their 5 year plans by increasing their order amount, which creates a larger backlog. The chassis is a Ford F550 diesel, 4-wheel drive and the box is semi-customed to meet specific needs. Chief LaDuke provided some of the customization on this unit to include UV disinfectants, air purification, 360 camera, and seatbelts in the back. Mr. Wiszowaty asked what the plan is for the unit that is being replaced, to which Chief LaDuke responded that they could try trading it in but doesn’t have much confidence it would be worth much. He also added that it might be a good idea to just keep it as backup if it is still serviceable. Mr. Swets asked about the funding and added that the Town could review the existing fund, what is anticipated to be received in the next two years, and the suggestion going forward. Ms. Hernandez responded that the fund will be at the mark by 2024, however, tight. There is a $440,000 balance in Public Safety, so it’s possible to use more than $50,000 out of that fund, therefore, it may not need to be financed. Chief LaDuke interjected that there are other expenses that come out of the ambulance fund, such as, repairs, and the service agreement for equipment and supply. Mr. Wiszowaty asked for timing on replacing the next ambulance as the fund balance will be cleared out in two years. Chief LaDuke responded it was in the 5 year plan to have another one the following year, however, would not be prudent. Mr. Swets asked about the required deposit. Mr. Cole responded that there is a $1,000 discount if the chassis is prepaid to the manufacturer. Chief LaDuke added that the purchase would include the Town joining BuyBoard which is similar to Sourcewell. Mr. Pondinas asked if the price could go up based on supply. Mr. Cole responded that the Osage product and components are locked in at a price, however Ford is not locked in. They’ve experienced up to $2,200 increases from Ford. Mr. Blazak asked why the chassis would be replaced after 7 to 10 years. Chief LaDuke explained that the chassis takes a lot of wear-and-tear due to use and speed. Mr. Schilling noted that prior to granting a motion for the purchase of the ambulance there is an item on the agenda to join BuyBoard for the purchase. Mr. Aurelio asked what the cost of the chassis is from the total proposed price. Mr. Cole responded that the chassis and the suspension is about $80,000 and if the chassis is prepaid, and the VIN is available, there would be a $1,000 discount from the manufacturer and the price should remain stable. The action was tabled until later in the meeting.

1. Motion to Approve a Use Variance pursuant to Section 24-614(g) for the 9501 Wicker Avenue for the use of a club/lodge within the US 41 Overlay District. BZA2022-10 Favorable Recommendation with no conditions/contingencies.

Mr. Wiszowaty explained that this approval is for the American Legion’s use and would be appropriate for the Council to entertain a motion. The attorney is present to speak on behalf of the American Legion.
Alex Kutinowski, 1504 N. Main Street, Crown Point, IN – He stated that he is here to answer any questions. Mr. Swets asked if they were concerned with traffic issues in that location. Mr. Kutinowski responded that they found no issues based on their review but are willing to work with the Town should there be any complaints. The American Legion is not planning any exterior changes to the property. Mr. Pondinas asked if they will apply for a liquor license. Once they are moved in they would apply for a fraternal license. Mr. Aurelio noted that the area falls into the Riverfront District, which allows for a discounted liquor license. Mr. Pondinas expressed his appreciation to each of the Legion members for their service to the country. He also thanked them for taking an interest in St. John. Mr. Aurelio also thanked the members for their service and noted the privilege for the Legion choosing St. John and offered any assistance necessary. Mr. Schilling made a motion to approve the special Use Variance at 9501 Wicker Avenue. Mr. Blazak seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.

PUBLIC HEARING:

1. Ordinance No. 1772: Second Reading an Ordinance Amending Town Ordinance No. 1730, being “an Ordinance of the Town Council of the Town of St. John, Establishing Rates and Charges for the Use of and Services Rendered by the Waterworks System of the Town of St. John”, and all Matters related thereto.

Mr. Wiszowaty explained that this Ordinance reduces the water rate by 1.48%. This action is due to the Indiana Enrolled Act 1002 which authorized the repeal of the Utility Receipts Tax (URT), mandating this reduction.

Mr. Westland confirmed the proofs of publication are in order.
Mr. Swets opened the floor to public comment with regards to Ordinance No. 1772. There were no public comments. Mr. Swets closed the floor to public comment.

Mr. Aurelio made a motion to adopt Ordinance No. 1772. Mr. Blazak seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.

NEW BUSINESS:

2. Financial Matters of the Corporation
Requests to Purchase – Town of St. John
Ms. Hernandez noted there are 6 requests to purchase – 1 from Axon Enterprise, 1 from Boender Electric, 1 from Co-Alliance, 1 from Hall Signs, 1 from HVAC Masters, and 1 from Image Trend, for a total of $81,318.72. Mr. Blazak made a motion to accept the 6 requests to purchase as presented for a total of $81,318.72. Mr. Pondinas seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.
Payment of the Bills
Motion to approve the Accounts Payable Voucher dated July 27, 2022 representing payment for purchases, supplies, equipment and services rendered to the Town of St. John in the combined total of $2,467,881.88.

Mr. Blazak made a motion to approve the Accounts Payable Voucher. Mr. Aurelio seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.

3. Ordinances & Resolutions

A. Ordinance No. 1773: Consider on First Reading an Ordinance Declaring Fund 8853, Entitled Escrow Clearing/Reimbursement Fund, Dormant and Authorizing the Transfer of Surplus Proceeds to the General Fund

Mr. Wiszowaty explained that this comes at the request of the Clerk-Treasurer to revise the fund balance in this account to $86,786.20. If these funds are declared dormant, the Town could consider these for CCMG match, as it came in higher than expected. Mr. Blazak made a motion to consider Ordinance No. 1773 on first reading. Mr. Schilling seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.

Mr. Schilling made a motion to adopt Ordinance No. 1773. Mr. Blazak seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.

B. Ordinance No. 1774: Consider on First Reading an Ordinance Amending Ordinance 1696 Pertaining to Establishing A Personnel Policy and Procedure Manual for the Employees of the Town of St. John, Lake County, Indiana.

Mr. Wiszowaty explained that this action amends the schedule on the firefighters’ vacation. It currently states 15 to 20 years and it should have stated 15 to 19 years. This will correct that milestone at 20 years and will be retroactive to January 1st so there is no impact on the firefighter staff. Mr. Blazak made a motion to consider Ordinance No. 1774 on first reading. Mr. Schilling seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.

Mr. Blazak made a motion to adopt Ordinance No. 1774. Mr. Schilling seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.

C. Resolution No. 2022-07-27A: a Resolution of the Town Council of the Town of St. John, Lake County, Indiana, Establishing the Town of St. John Riverfront Development Project Area

Mr. Wiszowaty noted that Phil Faccenda, Attorney, is present virtually for questions. Mr. Wiszowaty stated that this is the final action to create the Riverfront District. This action finalizes the boundaries for the district which allows for nontransferable permits to sell alcoholic beverages for on-premises consumption. It will assist the Town in economic development by securing developers which require liquor licenses at a reasonable expense. The Town is looking to provide the residents and visitors of St. John options for dining and entertainment. The city of Valparaiso started this process in 1999 and by 2005, transformed their Downtown Historic District into a dining destination and the Town of St. John is seeking similar results. There are several steps prior to the liquor licenses being issued, which include establishing guidelines and procedures, of which the attorney is currently working on. Mr. Faccenda clarified that tonight’s action adopts the district, but will require future action. The Council will need to consider guidelines for granting the licenses, such as, consideration of percentage of food to alcohol sales and hours of operation. He confirmed the guidelines will be drafted and shared with the Council. The Council then adopts the guidelines at a future meeting. Mr. Aurelio asked about the timeline or process for State action. Mr. Faccenda responded that once the guidelines are adopted, the State is simply alerted.

Mr. Aurelio made a motion to adopt Resolution No. 2022-07-27A. Mr. Blazak seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.

D. Resolution No. 2022-07-27B: a Resolution Approving Proposals for Police Directed Towing Services in the Town of St. John, Indiana

Mr. Wiszowaty explained that this received a favorable recommendation from the Board of Safety for a two year towing agreement with Kubiak Services, Inc. and Stan’s Body Shop and Towing, Inc. Mr. Blazak made a motion to adopt Resolution No. 2022-07-27B. Mr. Aurelio seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.

E. Resolution No. 2022-07-27C a Resolution Amending the Towing Guidelines for the Town of St. John Increasing the “Not to Exceed” Amount Assessed for Towing Services.

Mr. Wiszowaty stated that this received a favorable recommendation from the Board of Safety to increase the towing fees from an amount not to exceed $125 to an amount not to exceed $185 for vehicles under 10,000 lbs. Mr. Schilling made a motion to adopt Resolution No. 2022-07-27C. Mr. Blazak seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.

F. Resolution No. 2022-07-27D: a Resolution Authorizing and Approving the Town of St. John, Lake County, Indiana to enter into a cooperative purchasing agreement (d/b/a BuyBoard).

Mr. Wiszowaty explained that this similar to the cooperative agreement the Town has with Sourcewell and provides the Town another option to purchase equipment without having to go out for competitive bidding. Mr. Schilling asked if there was a cost associated with it to which Mr. Wiszowaty responded that there was not. Mr. Aurelio made a motion to adopt Resolution No. 2022-07-27D. Mr. Blazak seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.

4. Council Action

A. Consider Service Agreement with Robinson Engineering, LTD, to serve as Town Engineer
Mr. Wiszowaty stated that this recommendation is to have Robinson Engineering as the Town’s engineering service. The Town has been experiencing unprecedented growth and Robinson Engineering is prepared to take St. John to the next level as the Town continues to grow. There will be a joint meeting with Haas and Associates and they will be completing the projects that are currently underway. Mr. Wiszowaty introduced the Town Council to Russ Prekwas, Chairman of the Board, of Robinson Engineering. Mr. Prekwas introduced Tom Nagle, Vice President, also a resident of St. John. He added that seven of their employees are residents of St. John. Mr. Prekwas continued to share his excitement for the opportunity to participate in the vision set by the Town Manager. He said that they excel at various aspects 20 years out for determinations. He added that they are proactive with developers. Mr. Pondinas stated that, although he has nothing against Robinson, last month they were told it was only for MS4. He added that those changes are generally done at the end of the year. He noted that his concerns are with Haas and asked why the Town would change in the middle of the year. Mr. Pondinas noted that he was not aware of this change until he received the agenda and added there was a lack of transparency. Mr. Swets and Mr. Schilling responded to say that the Council had been interviewing engineering firms for a couple of months. Mr. Aurelio added that it was discussed at the last Council meeting. Mr. Pondinas said it was discussed but they had no rates available, so Mr. Wiszowaty had sent him the rates the next day. Mr. Pondinas asked about extra cost for Robinson to transition in from Haas. Mr. Prekwas responded that he was with the understanding that the projects Haas was working on would be completed by Haas, which is typical in transitions. Mr. Pondinas commended Haas on their performance and partnership. Mr. Swets confirmed the transition process as well. Mr. Prekwas noted that Robinson was in Merrillville, Indiana as well. A discussion of transparency and replacement process ensued. Mr. Swets stated that the Town has only one engineering firm per project and the firms are hired based on their specialty. Mr. Blazak made a motion to consider the Service Agreement with Robinson Engineering, Inc. and authorize the Town Council President to sign. Mr. Pondinas interjected to ask if Sanitary and Waterworks could keep Haas on as their engineer or if everything will be replaced. Mr. Swets recommended having that conversation with the Town Manager, Haas and Robinson. Mr. Aurelio seconded the motion. Motion carried with 4 ayes and 1 nay by Mr. Pondinas.
B. Motion to Approve Purchase of New Ambulance through BuyBoard with a favorable recommendation from the Safety Board in the amount of $318,987.00 and to authorize the Clerk-Treasurer to remit payment from the appropriate account.
Ms. Hernandez explained that the financing depends on the ARPA fund action, and if some is used to do a match, it will free up money for the CCD fund, which is another place that could help supplement the purchase, and provide flexibility. Mr. Blazak made a motion to approve the purchase of the new ambulance. Mr. Aurelio seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.
C. Motion to Approve Independent Contractor Agreements with: Milica Tomic, Madison Sulek, Gabriella Paes, Haley Serbin, Elaina Gromala, Brianna Cook and Evangeline Rodriguez for Parks & Recreation Department’s Volleyball Program
Mr. Wiszowaty explained that these are the Independent Contractor Agreements for the Parks and Rec. Department for the volleyball program. These individuals will sign these agreements through the Clerk’s office. Mr. Aurelio made a motion to approve the Independent Contractor Agreements as listed. Mr. Blazak seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.
D. Consider Acceptance of Performance Surety for Planet Fitness/St. John Holdings, LLC in the amount of $16,560.00 (Received Favorable Recommendation from Plan Commission on July 6, 2022 - PC2022-05)
Mr. Wiszowaty explained this is for Planet Fitness to install special electrical equipment. They have a temporary solution due to supply chain issues, , but this ensures it will get done properly. Mr. Blazak made a motion to accept the Performance Surety for Planet Fitness in the amount of $16,560.00. Mr. Aurelio seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.
E. Consider Acceptance of Performance Surety for Apex Design Build/Smythe, DDS in the amount of $11,286.00 (Received Favorable Recommendation from Plan Commission on July 6, 2022 - PC2021-24)
Mr. Wiszowaty explained that this was the same situation as the previous action. Mr. Aurelio made a motion to consider Acceptance of Performance Surety for Apex Design Build/Smythe, DDS in the amount of $11,286.00. Mr. Blazak seconded the motion. Motion carried unanimously with 5 ayes and 0 nays.
F. Consider Appointments of Specific Individuals to the Parks and Recreation Advisory Committee
Mr. Aurelio noted that they received eight or nine applicants from which to choose. Mr. Aurelio made a motion to recommend Michael Moffitt, David Beezhold, and Vanessa Merkle for the term expiring 12/31/2023, and Barb Toosley and Lauren Sustek for the term expiring 12/31/2022. Mr. Blazak seconded the motion. Mr. Pondinas asked who handled the applications to which Mr. Aurelio responded that they were reviewed by the Park Superintendent, the Town Manager and himself. All of the names were distributed to the Council members. Mr. Pondinas expressed his concern with how the process was handled. Mr. Swets explained that Mr. Aurelio is the liaison for the Park Advisory Committee and he was asked to select the members for recommendation. Motion carried with 3 ayes, 1 nay by Mr. Pondinas and 1 abstention by Mr. Schilling.
G. Consider Guidelines for Parks and Recreation Advisory Committee
Mr. Wiszowaty explained that these will establish the guidelines for how the Committee will be constituted and how it will run. The Town Council can change the guidelines as necessary as it just provides guidance. Mr. Aurelio made a motion to approve the Committee guidelines. Mr. Blazak seconded the motion. Motion carried with 3 ayes, 1 nay by Mr. Pondinas and 1 abstention by Mr. Schilling.
H. Consider Uniform Conflict of Interest for Robert Csanyi
Mr. Wiszowaty explained this is a routine process for potential or appearance of conflict of interest. Bob Csanyi sits on the Stormwater Board. Mr. Pondinas asked if they are employees of Robinson to which Mr. Wiszowaty confirmed. Mr. Pondinas noted that since Bob Csanyi sits on the Stormwater Board as President, there is a conflict. Mr. Wiszowaty explained that this is not a direct conflict as neither Mr. Csanyi, nor Mr. Birlson are officers of the company. They declared there would be no conflict and can abstain from any vote that may appear to be in conflict. Mr. Aurelio made a motion to accept the Uniform Conflict of Interest for Robert Csanyi. Mr. Blazak seconded the motion. Motion carried with 4 ayes, 1 nay by Mr. Pondinas.
I. Consider Uniform Conflict of Interest for Robert Birlson
Mr. Blazak made a motion to accept the Uniform Conflict of Interest for Robert Birlson. Mr. Aurelio seconded the motion. Motion carried with 4 ayes, 1 nay by Mr. Pondinas.

REPORTS & CORRESPONDENCE:

Town Council

Wayne Pondinas: The SKADA system is up and running. The sanitary panels are being tested and once complete, they will start the installation. They started the drilling on Well 9 today. In the Request to Purchases there was something for Well House 3, 4 and 5 for air conditioning. He is out at the skate park every day and it is going well and getting many compliments. Gatlin started the U.S. 41 culvert project and should be done by mid to late October. They had a Vector truck demo last week and both the Sanitary and Water Boards were in favor of it. He addressed the public comments at meetings saying the public should have the right to make comments and not to limit them to 3 minutes. Mr. Swets responded that they’ve never had to institute the 3-minute rule and the Council is flexible with the agenda. He said it was more of a guideline.

Michael Schilling: Mr. Schilling requested a moment of silence for the passing of Michael Muenich who served on the Volunteer Fire Department. Also, Jerry Spohn who served 30 years on the Volunteer Fire Department and worked in the Public Works Department. A moment of silence was held.

Mike Aurelio: He commended the Economic Development Committee for their hard work in putting together the Freedom Fest. By the time the fireworks were shot off, there were over 2,000 in attendance. He looks forward to seating the Park Advisory Committee members and spoke with the Park Superintendent to look at adding events and the Park improvements. He noted that he approached the Economic Development Committee to address the K-Mart property and formulating a plan for the use of it. He thanked the Council for approving the Riverfront District as it will be the economic engine for the Town. He added that the Town is comprised of 95% residential and are in desperate need of commercial and industrial.

Bryan Blazak: The MS4 Board had its first meeting last week. There is a lot of experience on that Board and things are underway with respect to advice and guidelines for moving forward.

Gerald Swets: There was a meeting at the Tri-Town Safety Village today and they will try offering some adult education. Right now, the offering is through the school systems. They will begin offering evening class for adults once a month to include CPR Classes and other safety issues. Chief LaDuke sits on the Board and brought up some great ideas. He noted that he also serves on NIRPC, Northern Indiana Regional Planning Commission, and in their last Board meeting, they discussed additional funding that will be coming down within the next couple of months for additional road projects, bike paths and walking paths.

Clerk-Treasurer – Beth Hernandez: She reported that two investments had matured, one on July 11th and the other on July 13th, the proceeds totaling about $3,013,000. Based on current CPI numbers and expectations for increased fed rate hikes, it was decided to stay shorter again. Treasuries were the best on the short end, so the Town reinvested $1.5 million in a 6 month at 2.810% and $1.512 million in a 9 month at 3%. All of the required steps have been finalized to re-establish the CCD Fund for 2023, by the Clerk’s office. Notification was received from the DLGF on July 15th that it is re-established at $.05 per $100.00 of assessed value, so it is certified and ready for the 2023 Budget. The First Midwest Bank/Old National Bank merger hasn’t been seamless from the customer aspect and there were roughly 350 utility customers that were affected by the merger. All of the accounts have been updated and appropriated as far as routing numbers are concerned with assistance from Invoice Cloud. Any affected employees have been notified that they will receive a live check next pay cycle due to the routing number change. The Indiana Arts Commission (IAC), through the Arts Organization’s Support Grant Program has formally rewarded a $3,900 grant. Tom Hocker, the photographer requested the Clerk’s assistance to apply for the grant following the approval of the Council. Mr. Hocker is now able to proceed with the project.

Town Manager - Joseph Wiszowaty: Gatlin began Phase 1, which is the removal of the water and sewer main at U.S. 41 and should be completed by August 23rd. The State’s contractor, Goff, will begin their culvert removal and replacement, which is expected to take 21 days. Once completed, Phase 2 will begin with Gatlin to replace the water and sanitary lines. Completion should be about 28 days or October 12th. Milestone should then be able to complete the remainder of the project on U.S. 41, by the end of October. The St. John Police Department recently hired Officer Jarrett Stickle, from the Cedar Lake Police Department. Officer Stickle replaced Officer Sidenbender who retired after 25 years of dedicated service. Officer Stickle is expected to be on solo patrol within the next couple of weeks. The Police Department will also be acquiring an MRAP (Mine-Resistant Ambush Protected) Armored Vehicle from the Terre Haute Police Department through the Department of Defense, to be used primarily for SWAT. The Town will take possession of the vehicle in the next week, and it will be stored in either the Public Works garage or Animal Control garage. St. John Fire Department is pleased to announce the promotions of Scott Clifford and Mike Haney. The Building Department has conducted interviews to fill a vacant seat left by the electrical inspector. Also, this month, the Town has issued 57 new construction permits in the month of July, compared to 49 for July, 2021. The new construction permit fees collected total $529,000 for July. Year to date, it is about $4.2 million, compared to $4.9 million for the same period in 2021. The Building Department drafted 2 requests for services: one for update to the Town’s thoroughfare plan and the other for creation of an economic development plan. They’ve been working with developers and engineers to refine the development proposals of Streamside, a 54 single lot subdivision, and Astoria, which is a 90 single family lot subdivision. The Plan Commission granted preliminary plat approval for the St. John Commons, a $20,000,000 mixed use development investment. Code Enforcement brought in approximately 15 code violations into compliance and issued 5 citations, fines for failure to comply. Finally, in meetings with the Department Heads, a review of the 2023 Budget is completed. Cender Dalton will assist with putting these together along with a review with the Clerk-Treasurer and then the Town Council. A draft budget will be completed sometime in August and will be submitted for Council’s consideration.

ADJOURNMENT:

Mr. Blazak made a motion to adjourn. Mr. Aurelio seconded the motion. The Town Council Regular Meeting was adjourned at 8:30 p.m.

Respectfully Submitted:

Anastasia Lowery, Recording Secretary
St. John Town Council

Approved This 24th Day of August, 2022:

___________________________________
Gerald Swets, Town Council President

Attest:

________________________________
Beth Hernandez, Clerk-Treasurer

07-27-2022 Town Council Study Session

July 27, 2022 Town Council Special Study Session Minutes

CALL TO ORDER:

Town Council President Gerald Swets called the St. John Town Council Meeting to order on Wednesday, July 27, 2022, at 6:30 p.m., and led all in the Pledge of Allegiance.

ROLL CALL:

Councilmen present: Bryan Blazak, Councilman; Wayne Pondinas, Councilman; and Gerald Swets, President. A quorum was attained.

Also present: Beth Hernandez, Clerk-Treasurer and Joseph Wiszowaty, Town Manager

Michael Schilling, Councilman arrived at 6:32 p.m.

Michael Aurelio, Councilman was absent at roll call.

REVIEW AND DISCUSSION OF AMERICAN RESCUE PLAN:

Mr. Wiszowaty noted that this information has already been provided and is available on the Town’s Website. Mr. Wiszowaty met with Ms. Hernandez to prioritize projects/plans for the departments and to use a common sense approach to ARPA, budgeting and the 5 year plans. They analyzed the items already in the budget, which would disqualify them from ARPA funding, paring down the requests for recommendation to the Town Council. Mr. Wiszowaty stated he would go through the list by department and the departments heads, also present, could answer any questions.

Starting with the Police Department, they considered the two (2) Additional Squads & Outfit for $120,000 and two (2) Portable and one (1) Mobile Radio for $7,330. For any new staffing requests in the Police Department and the Fire Department, they would be managed through the Budget process as the expenses would continue to incur long beyond the ARPA funding. He added that the Police and Fire Departments have grant opportunities for personnel, which should be utilized.

With respect to the Fire Department, Mr. Wiszowaty stated the priority ranking is for the Structural Bunker Gear for about $378,000. The Building Construction is not a priority but if there are things that need to be done, there are other avenues to take for funding. The New Hire Equipment would be a priority ranking, however if new personnel is budgeted for 2023, the equipment could be included. The other priority ranking would be the Ballistic Vests for $15,000.

Next is the Parks and Recreation Department, and they analyzed the 5 year plan and the Town’s budget. The Pickle Ball Courts were included there, however, it was underfunded, so they decided to spend $200,000, as there is already some money accounted for. The Pavilion at Gates Park is being considered for $200,000, which would include washroom facility. They will be repaving some Pathways for $40,800 as a priority. The total for the Parks and Rec Department is $440,800.

The next topic is for the Not for Profits and as all of the items are included within the budget, they will not be considered for ARPA funding.

For the IT, Building and Planning and Admin Departments, the first item, six (6) Tornado Sirens proposed, but it is recommended to do two (2) right now within the ARPA funds, including the associated electric work, for $93,600. The next item, the Police Department Server already has $25,000 appropriated for it. Mr. Dravet noted that the last time he ran a cost analysis for a server it came in as $55,000. Mr. Wiszowaty then noted that another $25,000 can be deducted. An essential priority is the Building and Planning Software/Hardware in order for the department to function more efficiently. Building and Planning proposed two (2) vehicles, one of which will be appropriated within the 2023 budget. Also proposed is a vehicle for Admin, which would allow Clerk-Treasurer’s Office and Town Manager’s Office the ability to utilize the vehicle to travel to the County Building, the Bank, etc. At this time the Town does not have a pool vehicle so staff uses their own vehicles, which is not best practice.

(Michael Aurelio, Councilman, and Dave Westland, Town Attorney, joined the meeting at 6:42 p.m.)

Mr. Wiszowaty explained that Lake County presented a proposal to expand the Joliet Street Bridge, which would expand it by one (1) lane and allows for better roadway usage of the property, because once the culvert is added, it will be more expensive to remove it to expand the road. It is recommended to complete this project now at $200,000. For the Joliet Street Bridge and Oakwood Drive Stormwater, the Town will be seeking alternate funding sources for the next year, and hold off for now. For the Repaving of 93rd from Marquette to Blaine, the Town would want to use these additional funds to possibly do a CCMG grant for 2023, as it will involve more of an in-depth construction process, possibly a full-depth reclamation. The other 93rd project, from Clairmont to Marquette would be appropriate to have milled down and filled. The Town would be using some of the resources from Lake County and Schererville from the 85th project. Public Works is requesting two (2) dump trucks as the two (2) the Town has are pretty old. The Town has been discussing a Salt Barn, and the Property for it, which was originally considered at $250,000 for the cost, however, the cost to acquire the property must also be considered, therefore the request is increased to $550,000. Lastly, the 85th Project from Alexander to Lake Hills is for a full-depth reclamation and there are bids out for it tonight. Mr. Wiszowaty noted that he increased the amount to $750,000.

The last item is the CCMG Grant Match for 2023. If the Town includes that with the other projects, it brings the total to $700,000. This brings the 2023 total closer to $1,000,000, which would be available for 2023 projects.

In total it is at $4,200,000 of recommendations to consider, however, the Town is still receiving public input. The next step would be for the Town Council to approve a plan appropriating the money for the loss of revenue in a resolution. The following step would be a public hearing for the appropriations, followed by an ordinance to appropriate the funds.

Mr. Pondinas asked about the repaving of the pathways and how a specific contractor moved his materials in his truck using the Settlers Court pathway and whether that is the reason for needing $40,000 to repave it. Mr. Wiszowaty responded that he didn’t think it is the same area, however, he would look into it. Mr. Wiszowaty added that similar situations are occurring at Heartland Park as well.

Mr. Pondinas asked if there was any consideration to give some of this money to employees, like $500-$1,000 for working through Covid. Mr. Wiszowaty responded that there was proposal for it but that it wasn’t a high priority. He also added that if the Town Council wanted to consider it, it could be revisited. Mr. Pondinas asked about the Vac Truck in Public Works. He noted that the current Vac Truck may not last 2 years and that both Sanitary and Water are in favor of looking at options. Mr. Wiszowaty added the Vac Truck as a note, and if the Town Council wants to consider it, the information is available.

Mr. Swets asked about the software and that there are numbers listed for 2023 and 2024. Mr. Dravet explained it was a phased-in approach for the modules that will be needed at the time for implementation. The plan is to start with Building & Planning base modules. The next year it may be determined to add other modules to increase efficiency in other departments over time. Mr. Swets asked if this expense would be included in the budget instead, but Mr. Dravet noted that it could be included with ARPA since the Town has 3 to 4 years to spend the fund.

Mr. Aurelio stated that his understanding of the ARPA money is that is it a one-shot deal, and once it is spent, it is gone. Therefore, as much as he would like to add employees in Fire and Police, the expense would not be sustainable once this fund is used up. Mr. Wiszowaty added that was the reason those expenses would be fit into the budget instead, which should be evident in August. He also added that if the Town finds those new hires cannot fit within the budget, it may come back to the Town Council for options. Mr. Swets stated that he would like to see those budget numbers as he is interested in the public safety side of ARPA, over some of the other items listed. He added that he would like to see more police and fire and equip them properly.

PUBLIC COMMENT:

Mark Kohut, 7535 W. 91st Place, Crown Point – When going eastbound on 85th, by Lake Hills Drive, there is a bump. Can the Town put a sign up to say “bump” or fix it? Mr. Schilling noted that Town Council will be opening up bids at their meeting tonight to have that fixed.

Mr. Kohut also asked about the three-way intersection at 101st and Blaine, where there is one stop sign. The directions going east and west don’t have to stop and asked if stop signs could be added there for safety. Mr. Wiszowaty pointed out that the intersection is not in the Town.

Mr. Kohut brought up the subject of the water rationing and asked if the Town could hook up to Lake Michigan. He said that the well will dry up with all of the new developments. Mr. Swets explained that the Town was not rationing water, but rotating days to eliminate large draws at once. Mr. Kohut noted that new sod needs to be watered every day to which Mr. Swets responded that the system could handle that and it was not a problem. Mr. Swets added that only so much water can be held in the tanks and that the well is not going dry. Mr. Kohut added that the water pressure was not good. Mr. Swets stated that the issue is based on individual neighborhoods. Mr. Pondinas suggested it may be because of the filter in the water softener. Mr. Kohut responded that the water is outside, not going through a water filter.

ADJOURNMENT:

Mr. Blazak made a motion to adjourn. Mr. Aurelio seconded the motion. The Town Council Regular Meeting was adjourned at 6:56 p.m.

Respectfully Submitted:

Anastasia Lowery, Recording Secretary
St. John Town Council

Approved This 24th Day of August, 2022:

___________________________________
Gerald Swets, Town Council President

Attest:

________________________________
Beth Hernandez, Clerk-Treasurer

08-10-2022 Town Council

August 10, 2022 Town Council Special Meeting Minutes

CALL TO ORDER:

Town Council President Gerald Swets called the St. John Town Council Special Meeting to order on Wednesday, August 10, 2022, at 7:00 p.m., and led all in the Pledge of Allegiance.

ROLL CALL:

Councilmen present: Michael Aurelio, Councilman; Wayne Pondinas, Councilman; Michael Schilling, Councilman, and Gerald Swets, President.

Also present: Donna Little, Clerk-Treasurer’s Office, Joseph Wiszowaty, Town Manager

Bryan Blazak, Councilman, was absent. Town Attorney, Dave Westland was not present.

NEW BUSINESS:

A. Ordinances & Resolutions
Ordinance No. 1775: Consider on First Reading an Ordinance of the Town of St. John, Indiana Town Council Approving an American Rescue Plan Act (APRA) Plan
Mr. Wiszowaty noted that this ordinance is a required step in the process for this plan, which is to seek approval on first reading, then be followed by adoption at the August 24, 2022 meeting, for the use of $4,251,651.97. (The original Agenda reflected a total of $4,243,620.59)

Ms. Hudson, Cender Dalton, explained that the amount was adjusted to account for a supplemental $8,000 plus change that came in, which added to the total. This ordinance is the final step required before the appropriation can occur for the Town to spend the money. The plan is simply affecting the category of Proposed Uses for the Provisions of Governmental Services using Revenue Loss Funds. There is no reason the plan has to indicate the exact distribution of expense as the distribution will be decided by the Town Council once this plan adoption step is finalized. If the Town had decided to divide expenses to any of the other categories, then that would have to have been put in the plan as well, but there is no reason to do that. Using the category of Revenue Loss Funds allows for the freedom to spend it on the Town’s needs.

Mr. Wiszowaty stated that the appropriation will be set in September, following the adoption on second reading at the August 24th meeting. The Town Council will hold a public hearing for the appropriation of these funds. Any public comments received before the August 24th meeting will be provided to the Town Council. The information for submitting comments is available on the Town’s website.

Mr. Aurelio made a motion to consider Ordinance No. 1775 on first reading. Mr. Schilling seconded the motion. Motion carried unanimously with 4 ayes and 0 nays.

(Mr. Swets realized that the Roll Call had not been taken and continued to do so. Attendees are listed in Roll Call above.)

B. Study Session
Presentation on Plan for 93rd Avenue Improvements- First Group
Denny Cobb, President of First Group Engineering, made a presentation to update the Council on their 93rd Street Projects. There are three (3) elements:
  1. From US 41 to the RR tracks, the project includes a westbound right turn lane at the intersection to go northbound, replace the watermain to the RR tracks, and lastly, mill and resurface the entire section.
  2. 93rd Street and Keilman:
    1. The section from US 41 west, includes replacement of the watermain throughout, add sidewalks on both sides of the street, widen the road to add a westbound left turn lane at Keilman, and continue widening to provide dual left turn lanes at US 41.
    2. On Keilman Street, from 93rd to School Street, there will be a receding lane coming in, then a right and left turn lane. The sidewalks will be replaced on both sides. The roadway will be converted to a 3-lane width road. The traffic on the south end will drive on two (2) lanes, one north and one south, with a paved parking area which will become the right turn lane at the intersection. The watermain will be replaced and the roadway completely reconstructed.
Project Status:
  1. Survey is complete.
  2. Utilities have been located and identified.
  3. Preliminary plans have been developed.
  4. Utility coordination for relocations is in progress.
  5. Preliminary discussions have been held with the church in the SW corner at US 41 concerning right of way acquisition. Legal description is complete, beginning appraisal.
    1. The church has requested the demolition of the white building.
  6. Preliminary construction cost is prepared.
Construction Costs:
  1. Estimated construction cost for the entire project is $5 million to $5.5 million which includes construction and construction observation.
  2. Roughly, half of the cost is on 93rd from US 41 to the west, a quarter of the cost is on Keilman, and a quarter of the cost for the section east to the RR tracks.
Mr. Cobb posed a question as to how to proceed with the bidding, whether as a whole or per section.

Mr. Wiszowaty noted that the bigger questions are about the money. He added that the Town has $2.3 million of the $5.5 million earmarked already in bond money. The other question is regarding road impact fee money, to which Mr. Cobb responded, no.

Remaining Activities:
  1. INDOT approval of the new signal design
  2. INDOT permit
  3. General Stormwater Construction Permit
  4. Final plans, Cross-sections and Maintenance of Traffic (MOT)
    1. Finalize construction estimate
    2. Continue with utility relocations
    3. Contract bid documents
    4. Goal is to be ready to bid in December or January
Mr. Cobb added that they will need to have firm decisions for the funding and bidding by October. Discussions involving details and easements ensued.

US 41 Conceptual Lighting Proposal:
The Town requested a cost for conceptual light layouts for the section of US 41 from Wall Street to 97th Lane/Earl Street. Three alternatives were developed:

  1. All overhead - $845,000
  2. Mixture of overhead and post top - $1,001,000
  3. All post top - $1,124,500

These lighting costs are not included in the project cost above.

Mr. Swets asked if the three (3) projects could be broken up or do they all have to be done at the same time. Mr. Cobb responded that there would be some duplication of work, e.g. the traffic signals, which may affect the cost. When working on the Keilman portion, they would be dropping the road down about a foot in order to put in the curb and gutter. That drop will affect the intersection at 93rd. Continued discussion ensued to include movement of a water line at 93rd and US 41.

ADJOURNMENT:

Mr. Aurelio made a motion to adjourn. Mr. Pondinas seconded the motion. The Town Council Special Meeting was adjourned at 7:39 p.m.

Respectfully Submitted:

Anastasia Lowery, Recording Secretary
St. John Town Council

Approved This 24th Day of August, 2022:

___________________________________
Gerald Swets, Town Council President

Attest:

________________________________
Beth Hernandez, Clerk-Treasurer

Meeting Video Recordings may be found on the Town's YouTube channel

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