| ILLIANA DISPOSAL | |||||||
| YEAR 1 | PER PULL | YEAR 2 | PER PULL | YEAR 3 | PER PULL | YEAR 4 | PER PULL |
| $11.35 | $11.80 | $12.28 | $12.77 | ||||
| $39,725.00 | $275.00 | $41,300.00 | $280.00 | $42,980.00 | $285.00 | $44,695.00 | $290.00 |
| FOR YEARS 1 - 4 (same quote) | |||||||
| Removal/disposal appliances per unit $35.00 and No charge without refrigerant | |||||||
| PERFORMANCE WASTE | |||||||
| YEAR 1 | PER PULL | YEAR 2 | PER PULL | YEAR 3 | PER PULL | YEAR 4 | PER PULL |
| $9.53 | $9.63 | $9.85 | $10.05 | ||||
| $33,355.00 | $300.00 | $33,705.00 | $300.00 | $34,475.00 | $350.00 | $35,175.00 | $350.00 |
| FOR YEARS 1 - 4 (same quote) | |||||||
| Removal/disposal appliances per unit $60.00 and $5.00 without refrigerant | |||||||
| ABLE DISPOSAL | |||||||
| YEAR 1 | PER PULL | YEAR 2 | PER PULL | YEAR 3 | PER PULL | YEAR 4 | PER PULL |
| $13.41 | $14.08 | $14.78 | $15.52 | ||||
| $46,935.00 | $315.00 | $49,280.00 | $330.00 | $51,730.00 | $345.00 | $54,320.00 | $365.00 |
| FOR YEARS 1 - 4 (same quote) | |||||||
| Removal/disposal appliances per unit $50.00 and $35.00 without refrigerant | |||||||
| WASTE MANAGEMENT | |||||||
| YEAR 1 | PER PULL | YEAR 2 | PER PULL | YEAR 3 | PER PULL | YEAR 4 | PER PULL |
| $14.75 | $15.19 | $15.65 | $16.11 | ||||
| $51,625.00 | $330.00 | $53,165.00 | $340.00 | $54,775.00 | $350.00 | $56,385.00 | $360.00 |
| FOR YEARS 1 - 4 (DIFFERENT QUOTES) | |||||||
| Removal/disposal appliances per unit below and without refrigerant per unit below | |||||||
| $80.00 | $20.00 | $85.00 | $23.00 | $89.00 | $25.00 | $93.00 | $27.00 |
| *(NOTICE INCLUDED FOR EACH YEAR ABOVE BY WASTE MANAGEMENT) | |||||||
| Segregated yard waste collection will add $3.00 per house during yard work season | |||||||
Ms. Teibel motioned to take the bids under advisement. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Fryzel asked for a motion to amend the agenda to accept the Official Roster of the St. John Volunteer Fire Department as presented. Ms. Teibel motioned to amend the agenda. Seconded by Mr. Pearson. Motion unanimously passed. Ms. Teibel motioned to accept the Official Roster as presented. Seconded by Mr. Pearson. Motion unanimously passed.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Barenie asked how early a resident could begin snow blowing. Mr. Fryzel stated there is some leniency with residents clearing their driveways because of having to go to work. He read a letter that was in the newspaper from a resident regarding the snow removal during the snowstorm.
Mr. Pearson stated that he had an item that needs to be addressed before March on Solid Waste and Recycling. An ordinance must be drafted to require businesses seeking new or renewed licenses to have a written plan on how they are going to reuse, reduce and recycle their trash. This would also apply to individuals seeking demolition permits and multiple type family dwellings. The ordinance is required so that we not to lose this funding. Mr. Kil will work with Mr. Pearson on this item.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Roll call was taken with the following members present: Michael Fryzel, President; Jerri Teibel, Vice-President; Gregory Volk, Member; Charles Pearson, Member; Mark Barenie, Member; David Austgen, Attorney; Steve Kil, Town Manager; and Sherry Sury, Clerk-Treasurer. Also in attendance was Assistant Police Chief Bernie Johnsen for Police Chief Fred Frego.
Ms. Teibel motioned to adopt Ordinance #1375. Seconded by Mr. Pearson. Motion unanimously passed.
Ms. Teibel motioned to adopt Ordinance #1374. Seconded by Mr. Barenie. Motion unanimously passed.
Ms. Teibel motioned to adopt Ordinance #1376. Seconded by Mr. Pearson. Motion unanimously passed.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Pearson motioned to approve the minutes of the January 27, 2005 Regular Meeting. Seconded by Ms. Teibel. Motion unanimously passed.
Ms. Teibel motioned to adopt Ordinance #1377. Seconded by Mr. Barenie. Motion unanimously passed.
Ms. Teibel motioned to accept the CF-1 forms as presented and to authorize the Town Council President to execute them for MLC Investments and Mr. Buchanan of Crown Limited LLC. Seconded by Mr. Barenie. Motion unanimously passed.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
OPENING REMARKS FOR CDBG PUBLIC HEARING
Each spring, the Lake County Community Economic Development Department applies to the U.S. Department of Housing and Urban Development (HUD) for new funding through the Community Development Block Grant program (CDBG).
One of the application requirements is to hold public hearings in the communities where CDBG funding is allocated in order to obtain input from the local citizens on the proposed use(s) of the new funding. For FY2005, the Town of St. John CDBG allocation is $29,430.00.
The most common use of CDBG funds is for infrastructure, including street reconstruction, sanitary sewers, water line extensions, storm drainage improvements, sidewalks, and projects to remove architectural barriers (handicapped access), such as curb cuts and wheel chair ramps. CDBG funds may also be used to eliminate slums and blight through demolition of unsafe buildings or other clearance activities.
CDBG funded infrastructure projects may only be done in areas where the neighborhood is as least 51% low/moderate income according to HUD guidelines. In most cases, an income survey must be done to qualify the area for funding eligibility. The income information taken by the survey is strictly confidential, and is used solely for the purpose of determining the area’s eligibility for CDBG funding.
Handicapped access projects and demolition may be done anywhere in a community, without the need for area income determinations.
The public hearing is just the start of the application process for Lake County. There are a series of legal advertisements and comment periods that take place during the summer, prior to final grant approval from HUD in late August. New CDBG funding is released to the County and its entitlement communities on or around September 1st, and needs to be expended by June 18th of the following year.
After public comment tonight, three documents need to be read and adopted: the Affirmative Action Program, Section 3 Understanding, and a Resolution authorizing the Town Executive to submit a project proposal for CDBG funding.
Finally Project Applications, and supporting documentation, need to be submitted no later than April 1st for review by Lake County.
The floor is open for comments.
Public Comment
Ms. Margo Sabato, Director of South Lake County Community Services – provided an overview of the agency, they provide bus service for senior citizens and people with disabilities. They have about 800 riders, 21 are from St. John. Ms. Sabato requested that the Town allocate $2,500 of the CDBG funding for the fuel expenses of the bus service and $1,500 to be applied for the replacement of a vehicle used for this service for a grand total of $4,000.
Floor closed to public comment
Mr. Kil read the Affirmative Action Program and Section 3 Understanding.
AFFIRMATIVE ACTION PROGRAM
IMPLEMENTING SECTION 3 OF THE
HOUSING AND URBAN DEVELOPMENT ACT OF 1968
SPECIFIC AFFIRMATIVE ACTION STEPS
TOWN OF ST. JOHN agrees to implement the following specific affirmative action steps directed at increasing the utilization of lower income residents and project area businesses.
_____________________________
Signature
TOWN COUNCIL PRESIDENT
Title
LAKE COUNTY, INDIANA
Section 3 Understanding
The U.S. Department of Housing and Urban Development (HUD) issued regulations that provide the directive to creative job opportunities for low income persons when HUD funds are expended on a construction project. These regulations are known as Section 3 policy. The purpose of the Section 3 policy is to ensure that the employment and other economic opportunities generated by Federal financial assistance for housing and community development programs shall, to the greatest extent feasible, be directed toward low and very low income persons.
Section 3 covered projects are construction, reconstruction, conversion, or rehabilitation of housing, including reduction and abatement of lead based paint hazards, or other public construction which includes building and improvements assisted with HUD housing and community development assistance. Section 3 covered contracts do not include contracts for purchase of supplies and materials. However, whenever a contract for materials includes the installation of the materials, the contract constitutes a Section 3 covered contract.
Fund recipients and contractors must show compliance with the numerical goals set forth by the regulations. The numerical goals for new hires apply only to the number of new hires generated because of the financial assistance of the HUD programs. The numerical goals are not absolute numerical requirements. They are goals that each recipient and contractor should try to reach. The goals, if not met, do not trigger sanctions against the recipient or contractor. However, if challenged on the issue of compliance with Section 3, the recipient or contractor should be ready to demonstrate that they tried to reach these goals. The goals are as follows:
In addition, recipients and contractors are required to show compliance with the goal that at least 10% of any building trade activity, which is subcontracted, and 3% of non-building trade activity (construction management, etc.), is awarded to eligible Section 3 business concerns.
Further information regarding these requirements may be found in the Federal Regulations at 24 CFR 135 and the Lake County Section 3 Plan.
I certify and I have read the information above and understand the Section 3 requirements and numerical goals.
Name:_________________________________________________________________
Title:__________________________________________________________________
Date:__________________________________________________________________
Mr. Pearson motioned to adopt the Affirmative Action Plan. Seconded by Ms. Teibel. Motion unanimously passed.
Resolution #05-03-17B authorizing the 2005 CDBG Project, and directing the Town Council to submit the project proposal. Mr. Kil stated that $4,000.00 would be allocated to the South Lake County Community Services for the bus service. The remaining money will go to the Parks Department to make the parks handicap accessible.
RESOLUTION NUMBER 05-03-17B
A RESOLUTION AUTHORIZING AND DIRECTING
THE TOWN COUNCIL PRESIDENT OF THE TOWN OF ST. JOHN TO
SUBMIT A PROJECT PROPOSAL FOR COMMUNITY DEVELOPMENT
BLOCK GRANT FUNDS FOR FEDERAL FISCAL YEAR 2005
WHEREAS, under the provisions of Title 1 of the Housing and Community Development Act of 1974, as amended to date, Lake County, Indiana is authorized to provide financial assistance to units of general local government for undertaking and carrying out Community Development activities; and
WHEREAS, it is provided in such Act that the unit of general local government shall provide satisfactory assurance prior to submission of its Application, that it has held one public hearing to obtain the views of citizens on Community Development needs; and
WHEREAS, the Town of St. John is proposing a project for assistance under the Housing and Community Development Act of 1974, as amended to date, and to proposes to undertake and make available a total project cost of Twenty-Nine Thousand Four Hundred Thirty dollars ($29,430.00); and
WHEREAS, the Town of St. John has held one formal public hearing on the proposed program and has made available to the general public, through the mass media and other sources, information concerning the program; and
WHEREAS, the Town of St. John has general knowledge of the proposed uses such funds and is cognizant of the conditions that are imposed in the undertaking and carrying out of Community Development activities and undertaking with Federal financial assistance under Title 1, including those prohibiting discrimination because of race, color, creed, sex or national origin;
NOW, THEREFORE, BE IT RESOLVED, by the Town of St. John, Indiana:
Section 1: That the Town Council President of the Town of St. John, Indiana is hereby authorized to file a Project proposal for funds under Title 1 of the Housing and Community Development Act of 1974, as amended to date, with Lake County, Indiana and provide all information and assurances as may be necessary under the Act.
___________________________
Michael S. Fryzel
TOWN COUNCIL PRESIDENT
ST. JOHN TOWN COUNCIL
_______________________
_______________________
_______________________
_______________________
ATTEST:
_______________________
Sherry P. Sury
CLERK-TREASURER
This resolution shall take effect immediately, having been passed and adopted by the Town Council of the Town of St. John, Lake County, Indiana, this 17th day of March 2005.
Mr. Pearson motioned to adopt Resolution #05-03-17B authorizing the 2005 CDBG Project and directing the Town Council President to submit the project proposal. Seconded by Ms. Teibel. Motion unanimously passed.
Ms. Teibel motioned to adopt Ordinance #1378. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Fryzel stated that he would like Mr. Austgen to draw up an ordinance that would require established businesses, churches, any location that has a dumpster, to locate their dumpster in the back or on the side of the building and have this area enclosed. Construction sites would be exempt. Discussion ensued. Mr. Austgen stated that this would be a zoning regulation and would require a public hearing before the Plan Commission.
Mr. Pearson stated that the Lake County Solid Waste Management workshop on March 3rd was very informative. The workshop subject was the need for all the participating towns to incorporate a recycling ordinance to mandate business owners and multi-occupancy homes to recycle the same way homes are required to recycle. This is a requirement so that this town funding is not denied.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Ms. Teibel motioned to amend the agenda to include the Accounting Services Agreement. Seconded by Mr. Pearson. Motion unanimously passed.
Motion to approve contract with H J Umbaugh - study for issuance of revenue bonds (BANs) for the water utility – Ms. Sury stated that this Accounting Services Agreement has been recommended by the Waterworks District and is forwarding it for approval by the Town Council. It is for the study in pursuit of the financing of the bans for the water utility. Mr. Austgen stated that this is the standard agreement for capital projects and the method of financing of the capital projects. Ms. Teibel motioned to enter the Accounting Services Agreement with Umbaugh & Associates and authorize the Town Council President to execute the agreement. Motion unanimously passed.
Mr. Fryzel thanked the Parks Director, Chip Sobek, and everyone who contributed to the Easter Egg Hunt last weekend. There were over 200 participants.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Loren Locker stated that ANR is in the business of transporting natural gas via the pipeline and provided a synopsis of their role in the process.
Mr. Ken Van Haitsma provided an overview of the history of the plant and stated that as transporters of the natural gas, they respond to the needs of the owners of the natural gas. The plant would like to replace an unreliable and mechanically unsound engine with an identical compatible engine that would be in compliance with the regulations established.
Ms. Corrie Towns provided an overview of the requirements to be met for the permit.
Mr. Paul Dubenetzky referenced the handouts available in the back of the room. He stated that the engine must comply with some new federal regulations. The new federal rule regulates the monitoring of pollutants not previously monitored at this location, particularly formaldehyde. He offered to send the residents the final decision and the steps to take for legal remedy if the resident believes a wrong decision was made.
Mr. Donald Vanderzee, 12537 W. 102nd Avenue – stated that he lives right behind the plant and it smells like diesel and also has problems with the vibration and rust on the grass. Mr. Van Haitsma stated that they do not run diesel at the plant. Diesel is used to run heavy equipment at the plant.
Mr. Jim Koeling, 10434 Nieting Ct. – inquired as to which unit is being removed. He stated that it appeared they would be adding new emissions and that the site seems to be getting larger. He has contacted the EPA and was told they were self-monitored that Lake County only has enough staff to cover the mills and that he is concerned with them being self-monitored. Mr. Dubenetzky, from IDEM, responded that ANR is responsible to track fuel usage and in turn report to IDEM. IDEM inspectors inspect the emissions from the stack. The federal requirement is an annual test to measure the emissions from the engine and there are operating parameters on the catalytic oxidizer. This is the monitoring that ANR must do and they must provide the records when requested by IDEM. He discussed SO2 and ozone requirements and attainment. A brief description of what is covered by Title V was provided.
Mr. Brian Pekny, 12341 W. 102nd Avenue - asked if the amounts on the permit reflect what is released. Discussion ensued regarding how the emissions are calculated and what is ANR’s schedule to bring other engines into compliance. Mr. Van Haitsma stated that they would need to develop a plan to put in place and then have it approved. ANR stated that they are committed to have the controls in place by the compliance date in 2007.
Mr. Joe and Elizabeth Borgia, 10446 Nieting Court - inquired about the gas in the line, the compressor and the yellow stuff coming out of the smokestack. Ms. Acker stated that they would have the inspector take samples from each side of the plant. Mr. Fryzel thanked everyone for attending this public forum and called for a ten-minute recess.
Public Comment – None – (Exhibit B)
Mr. Pearson motioned to adopt Resolution #05-04-21. Seconded by Ms. Teibel. Motion passed with four ayes and one nay by Mr. Volk.
Mr. Austgen requested that Section Two be amended as follows: that there is hereby created the Police Department Special Revenue Fund into which fund shall be deposited the entire balance of the St. John Driver Education Program Fee that remains after deduction of the amount required for payment of court costs to the Clerk of the Lake County, Indiana Courts as described in Section One above.
Mr. Barenie motioned to adopt Ordinance #1386. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Ubriaco, 8731 Verbena Court - stated that #1 the federal law prohibits this in the Americans with Disabilities Act; Valparaiso has a Convergent Housing Ordinance; #2 that he went about this the correct way by asking for a variance; and #3 he took excellent care of his wife and he never had a problem. Discussion ensued regarding the events of the BZA meeting that addressed this variance petition.
Wayne Pondinas, 8781 Verbena - stated that he has had problems with Mr. Ubriaco for ten years.
Ms. Teibel motioned to adopt Ordinance #1383. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Pearson motioned to adopt Ordinance #1384. Seconded by Ms. Teibel. Motion unanimously passed.
Ms. Teibel motioned to authorize a public hearing on May 19, 2005. Seconded by Mr. Barenie. Motion unanimously passed.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
| R. HARKER CONST. | GOUGH, INC. | PANGERE CORP. | LI COMBS & SONS, INC. | GARIUP CONST. | |
| BID FORM | X | X | X | X | X |
| FORM 96 | X | X | X | X | X |
| ADDENDUMS 1,2,3 | X | X | X | X | X |
| NON-COLLUSION | X | X | X | X | X |
| BID BOND | X | X | X | X | X |
| FINANCIAL STATEMENTS | X | X | X | X | X |
| DAYS TO COMPLETE | 380 DAYS | Blank | 250 DAYS | 730 DAYS | 365 DAYS |
| BASE BID # 1 GENERAL CONST FOR THE PUBLIC WORKS FACILITY | $2,676,000 | $2,667,526 | $2,641,087 | $2,900,000 | $2,700,000 |
| ALTERNATE BID #1A FACE BRICK UPPER WALL – BLDG 1 | $65,349 | $44,000 | $51,245 | $75,875 | $53,000 |
| ALTERNATE BID #1B SHINGLES INSTEAD OF STANDING SEAM ROOF ON SHOP AREA ONLY- BUILDING 1 | $62,041 | $35,000 | $19,312 | $40,200 | $46,000 |
| ALTERNATE BID #1C IN-FLOOR RADIANT HEATING IN SHOP AREA ONLY-BUILDING 1 | $51,266 | $54,000 | $44,430 | $58,560 | $53,000 |
| ALTERNATE BID #1D OVERHEAD RADIANT HEATING IN THE SHOP AREA ONLY-BUILDING 1 | $47,368 | $44,000 | $46,465 | $54,950 | $42,000 |
| ALTERNATE BID #1E ROTARY LIFT AND PIT MECHANICS BAY IF BUILDING 1 | $91,133 | $89,000 | $97,042 | $102,950 | $90,000 |
| ALTERNATE BID #1F SKYLIGHTS IN THE SHOP AREA ONLY BUILDING 1 | $6,500 | $11,000 | $7,905 | $25,760 | $13,000 |
| ALTERNATE BID # 1G LUNCH PAVILION | $10,336 | $11,000 | $12,259 | $15,540 | $13,500 |
| ALTERNATE BID #1H RESURFACING THIELEN STREET | $6,272 | $6,600. | No Bid | $16,400 | $10,000 |
| BASE BID #2 ADDITION AND RENOVATIONS TO THE TOWN HALL | $1,065,251 | No Bid | $1,100,536 | $1,335,000 | $1,270,000 |
| BASE BID #3 COMBINATION BID TO DO BASE BID #1 AND BASE BID #2 (EXCLUDING ALTERNATES) | $3,774,767 | No Bid | $3,691,943 | $4,234,595 | $3,547,000 |
Mr. Pearson motioned to take the bids under advisement. Seconded by Ms. Teibel. Motion unanimously passed.
Public Comment – None
Ms. Teibel motioned to adopt Ordinance #1350. Seconded by Mr. Pearson. Motion unanimously passed.
Public Comment – None
Ms. Teibel motioned to adopt Ordinance #1382. Seconded by Mr. Pearson. Motion unanimously passed.
The bids were opened in order of receipt and presented to Mr. Kil for review. All bids were confirmed by Mr. Kil to be in order except that Ryan Construction did not have the addendum acknowledgements attached. At the conclusion of this bid opening at 3:10 p.m., it was announced that the bids would be taken under advisement with an anticipated date of award being April 21st or April 28th, 2005, during the regularly scheduled St. John Town Council Meeting.
| COMPANY | BID TOTAL |
| METRO TANK & PUMP | $173,082.00 |
| B&K EQUIPMENT | $358,000.00 |
| K PLUS MECHANICAL | $205,970.00 |
| GARUIP CONSTRUCTON | $189,600.00 |
| DRW SERVICES | $155,936.00 |
| RYAN CONSTRUCTION | $182,300.00 |
| EXCELL EQUIPMENT | NO BID RECEIVED |
Mr. Barenie motioned to award the bid to DRW Services in the amount not to exceed $155,936.00. Seconded by Ms. Teibel. Motion unanimously passed.
| ITEM | $ BID #1 | $ BID #2 | $ BID #3 | $ BID #4 | $ BID #5 | $ BID #6 |
| 1990 SWENSON PV 200 V BOX SALT SPREADER | $119.00 ANDY’S TRUCK EQ | $299.00 SCHELL | ||||
| 1990 WESTERN V PLOW TRI PLOW | $105.00 TARNOWSKI | $526.00 BUCK | $50.00 KOBAK | $119.00 ANDY’S TRUCK EQ | $281.00 SCHULTE | $99.00 SCHELL |
| 1989 BUSH HOG SM60 SIDE MOUNT READY CUTTER | $651.00 TARNOWSKI | $689.00 ANDY’S TRUCK EQ | $401.00 SCHELL | $299.00 SCHELL | ||
| 1980 BEV-VAC D-86 SNOW BLOWER | $350.00 H. MONIX | $489.00 ANDY'S TRUCK EQ | $99.00 SCHELL | |||
| SICKLE BAR CUTTER 7’ | $76.00 H.MONIX | $125.00 LANGE | $129.00 ANDY’S TRUCK EQ | $24.00 SCHELL | ||
| 1985 FMC SWEEPER 400 | $200.00 TARNOWSKI | $4,256.00 BUCK | $1,689.00 ANDY’S TRUCK EQ | $494.00 SCHELL | ||
| 1990 GMC 1 TON DUMP TRUCK | $3,156.00 TARNOWSKI | $6,000.00 BUCK | $2,000.00 KOBAK | $2,179.00 ANDY’S TRUCK EQ | $3,001.00 SCHELL | |
| TWO 8’ PICK UP TRUCK UTILITY | $26.00 BUCK | $24.00 SCHELL |
Mr. Kil recommended that the bids be awarded to the highest bidder for each piece of equipment and each vehicle listed and then identified the highest bid received. Ms. Teibel motioned to award these items as read into the record by the Town Manager. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Fryzel requested to amend the agenda to include the Proclamation for the St. John VFW designating the first day of May as Loyalty Day and May 1st through May 7th Vietnam Veterans Recognition Week. Ms. Teibel motioned to amend the agenda and adopt this Proclamation. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Pearson motioned to adopt Ordinance #1387. Seconded by Ms. Teibel. Motion unanimously passed.
Ms. Teibel motioned to adopt Ordinance #1388. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Pearson motioned to adopt Ordinance #1389. Seconded by Ms. Teibel. Motion unanimously passed.
Mr. Barenie motioned to adopt Ordinance #1390. Seconded by Mr. Pearson. Motion unanimously passed.
Police Chief Frego stated that he received a request from a Lake Central Color Guard member for permission to stand at the street corner of 93rd and Route #41 in an effort to collect money as a fund-raiser on May 7th. Only adults would be allowed in the street collecting the monetary donations. Mr. Pearson motioned to allow the Color Guard of Lake Central on May 7th to conduct this activity at the corner of 93rd and Route #41 for donations. Seconded by Mr. Barenie. Motion unanimously passed.
Bob Pharazyn reminded the Council and the citizens that 93rd Avenue would be closed beginning May 2nd through May 7th for the completion of three projects.
Ms. Crothers, 9352 West Oakridge Drive – inquired about the parking for the people who fish at the park. Mr. Fryzel stated that he does not want to have no parking for residents using the park and at the same time prohibiting parking for residents receiving guests at their homes. Discussion Ensued. He suggested a survey of the residents be taken for their feedback. Mr. Kil suggested that Ms. Bogue get the approval of the residents for no parking on the park side and he will do the paperwork.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Public Comment – None
Mr. Pearson motioned to adopt Ordinance #1385. Seconded by Mr. Barenie. Motion unanimously passed.
Ms. Teibel motioned to adopt Ordinance #1392. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Volk advised that the Plan Commission issued a stop work order for the commercial building next to K-Mart by Bank One. Several violations have been noted and they must come before the Plan Commission.
Mr. Volk also mentioned the “dark sky ordinance” the Town of Dyer has enacted and suggested that they get a copy of this ordinance. Mr. Austgen stated that he has a copy and will forward it to the Town Council for review and discussion.
Mr. Kil stated that the Capital Improvement Plan for Public Works indicates the town is in need of a 2.5-ton snowplow / dump truck. He would like authorization to go out for bids. Ms. Teibel motioned to authorize the advertisement for bids for a snowplow / dump truck. Seconded by Mr. Pearson. Motion unanimously passed.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Fryzel stated that currently the employees have three other firms to choose from. The service is at not cost to Town and the employees would decide which firm they would like to sign up with based on their assessment of the companies. Mr. Austgen stated that he has a draft ordinance prepared for consideration for agenda placement on the June 16th meeting. Ms. Teibel motioned to authorize the firm of Waddell and Reed as a deferred compensation provider to the Town of St. John and to direct the attorney, Mr. Austgen, to have the amended ordinance ready for the June 16th meeting. Seconded by Mr. Volk. Motion unanimously passed.
Ms. Teibel motioned to adopt Ordinance #1393. Seconded by Mr. Volk. Motion unanimously passed.
Ms. Teibel motioned to adopt Ordinance #1394. Seconded by Mr. Volk. Motion unanimously passed.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Austgen confirmed that Gariup Construction had included the Bid Form, Addendums 1 and 2, Form 96, Non Collusion Affidavit, Bid Bond in the amount of 5%, and the Financial Statement. The days indicated to complete the project was listed as 300 days. No bid amounts were indicated for Base Bid #1 (General Construction for the Public Works Facility), Alternate Bid #1A (Face Brick Upper Wall Building 1), Alternate Bid #1B (Shingles instead of Metal Roof on Shop Are Only – Building 1), Alternate Bid #1C (In Floor Radiant Heating Instead of Gas Fired Unit Heaters in Shop Area Only – Building 1), Alternate Bid #1D (Rotary Lift and Pit – Mechanics Bay of Building #1), Alternate Bid #1E (Skylights in the Shop Area Only – Bldg 1), Alternate Bid #1F (Lunch Pavilion) eliminated per Addendum #1, Alternate Bid #1G (Wood Pole Barn Structure), Alternate Bid #1H (Light Wells – Wood Pole Barn Structure), and Alternate Bid #1J (Metal Sheeting Wood Pole Barn). The bid amount for Base Bid #2 (Addition and Renovations to the Town Hall) was $1,119,000 with no bid amount for Base Bid #3 (Combination Bid to do Base Bid #1 and Base Bid #2 (excluding alternates) and Alternate #1K (Facebrick upper walls on Building 1). The unit prices were included as follows:
| Electrical | Add | Deduct |
| 1 outlet (presumed 25’ run; 20 Amp CCT | 82 | 34 per outlet |
| 1 switch (presumed 25’ run) | 82 | 34 per switch |
| 1 can light | 163 | 78 per light |
| 1 2 x 4 Fluorescent | 85 | 48 per light |
Mr. Austgen confirmed that Gil Behling & Son, Inc. had included the Bid Form, Addendums 1 and 2, Form 96, Non Collusion Affidavit, Bid Bond in the amount of 5%, and the Financial Statement. The days indicated to complete the project was not stated. No bid amounts were indicated for Base Bid #1 (General Construction for the Public Works Facility), Alternate Bid #1A (Face Brick Upper Wall Building 1), Alternate Bid #1B (Shingles instead of Metal Roof on Shop Are Only – Building 1), Alternate Bid #1C (In Floor Radiant Heating Instead of Gas Fired Unit Heaters in Shop Area Only – Building 1), Alternate Bid #1D (Rotary Lift and Pit – Mechanics Bay of Building #1), Alternate Bid #1E (Skylights in the Shop Area Only – Bldg 1), Alternate Bid #1F (Lunch Pavilion), Alternate Bid #1G (Wood Pole Barn Structure), Alternate Bid #1H (Light Wells – Wood Pole Barn Structure), and Alternate Bid #1J (Metal Sheeting Wood Pole Barn). The bid amount for Base Bid #2 (Addition and Renovations to the Town Hall) was $898,000 with no bid amount for Base Bid #3 (Combination Bid to do Base Bid #1 and Base Bid #2 (excluding alternates). The unit prices were included as follows:
| Electrical | Add | Deduct |
| 1 outlet (presumed 25’ run; 20 Amp CCT | 85 | 35 per outlet |
| 1 switch (presumed 25’ run) | 85 | 35 per switch |
| 1 can light | 180 | 85 per light |
| 1 2 x 4 Fluorescent | 90 | 50 per light |
Mr. Barenie motioned to take the bids under advisement. Seconded by Ms. Teibel. Motion unanimously passed. Discussion ensued. Ms. Teibel motioned that the Town will serve as the general contractor for Base Bid #1, the Public Works Facility. Seconded by Mr. Barenie. Motion passed with four ayes, Mr. Volk abstained.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Pearson motioned to adopt amended Ordinance #1391. Seconded by Mr. Barenie. Motion unanimously passed.
Ms. Teibel motioned to adopt Ordinance #1395. Seconded by Mr. Barenie. Motion unanimously passed.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Professional Building Services $225,000
Lagestee-Mulder, Inc. 66,000 (P/T)
Lagestee-Mulder, Inc. 93,400 (F/T)
Accurate Sales and Consultants 102,700
Calumet Management 97,500
Bill Keith 115,000
He stated that he asked for a proposal quotation for part time, 20 hours. A second interview with Lagestee and Calumet Management is scheduled. Mr. Austgen stated that a contract can be generated and Mr. Kil would be authorized to execute the contract since a Town Council meeting will not be conducted before July 1st.
Chief Frego that he spoke with Dr. Livovich, Superintendent of Hanover Schools, and he expressed the need for a crossing guard for Weston Ridge. Chief Frego would advertise for this position and requested that the salary ordinance be amended to include this position with a salary of $10.00 per hour, the hours would be two hours per day from 8:00 to 9:00 a.m. and 3:00 to 4:00 p.m.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Fryzel announced that there would be a 15-minute recess and the meeting would resume at 8:00 p.m. Meeting resumed at 8:05 p.m. and due to another commitment and with permission, Mr. Austgen did not return to the meeting.
Mr. Volk asked if this petition is appropriate to accept with Ordinance #1294 in effect stating that annexations must come in as R1. Mr. Muenich stated that these parcels are under the jurisdiction of the Lake County Plan Commission; he added comments about Statute and the plans of the developer for the infrastructure. Mr. Volk also referenced the sign noticing the public hearing was not appropriate in size, did not have the meeting time and was not up ten days prior to the hearing. Discussed ensued. Mr. Muenich stated that the signage requirement was not applicable and that certified letters were sent to residents within the proposed annexation area.
Mr. Fryzel opened the floor for public comment.
Public Comment (Exhibit B – attached consisting of one page)
Ms. Debbie Husiman, 10179 Parrish - asked about traffic signals. Mr. Muenich stated that the standards that apply throughout the Town would apply to this parcel. She also asked about the dividing line for the school systems (St. John and Hanover Township School Districts). Mr. Fryzel stated that the Township line, 101st Avenue would not change.
Mr. Richard Mislan, 9780 Clarmonte Drive – inquired about the site plans. Mr. Fryzel stated that this would all be discussed at public hearings in front of the Plan Commission.
Mr. Randy Minyard, 7909 West 101st Avenue - asked if this annexation was pretty much a done deal. Mr. Fryzel stated that the property is being voluntarily annexed into the Town of St. John. Mr. Minyard stated that he is concerned about flooding of the retention pond behind his property. Mr. Muenich said that there is about 30 acres of retention system. This project has been run through the Lake County Drainage Board for purposes of stormwater control, upon annexation the property will be subject to the St. John Stormwater Control Ordinance, which is the dominion of the St. John Plan Commission.
Ms. Jackie Minyard, 7909 West 101st Avenue – stated that the developer called her about the retention pond behind her home for the water control. Mr. Kil responded that he sent a letter on her behalf to Ben Eldridge of V-3 Engineering addressing this matter. Mr. Lotton then advised Mr. Kil that because of her concerns he instructed the engineering firm to construct a retention basin behind her home to take the pool of water. She asked for this in writing and Mr. Kil stated that this is on record.
She also inquired about the different zoning between the county and the town. Discussion ensued. Mr. Muenich stated that the zoning is part of the annexation process and explained the classifications. Mr. Volk explained the purpose of the zoning ordinance passed by the previous council. Ms. Minyard stated her concern with the town homes being built by her home. Discussion ensued and Mr. Fryzel referenced the infrastructure to be provided by the developer. She stated that she prefers single-family homes, not town homes and Mr. Fryzel agreed.
Mr. Dale Huseman, 10179 Parrish – questioned the process for a non-voluntary annexation. Discussion ensued and reference was directed to the public hearing tonight and the public hearing to be held in October.
Ms. Catherine Stinson, 8330 West 109th Avenue - asked when and where the construction would begin. Mr. Muenich stated that this would be up to the developer; and stated the need for the extension of the utilities that had to be considered. The 10 year build out time frame was referenced
An unidentified member of the audience asked if Cline Avenue would be extended. Mr. Muenich stated that it is not part of the annexation. Mr. Kil stated that there is a ditch in the path that is preventing Cline Avenue from being straightened out.
Ms. Theresa Perusich, 8205 West 101st Avenue – inquired about the water and sewer extension in relation to her area and the alternative if she did not want water and sewer. Mr. Muenich stated that there is State Statute that may require her to hook up if she is within 300 feet of a sanitary sewer for health reasons. There is no similar requirement for water.
Someone asked how many people voluntarily agreed to the annexation and Mr. Muenich stated that somewhere in the vicinity of 6 – 8 property owners.
Mr. Vic Guthrie, 8725 West 101st Avenue - inquired about the school system division. Mr. Kil stated that it is not 101st as you drive, it will be 101st as it will be extended. Mr. Muenich stated that the annexation would not change the school boundaries. Mr. Guthrie asked about fire protection. Mr. Fryzel stated that the developer agreed to put in a Fire Department substation and that they would have St. John Police coverage not County. St. John would provide all services for the residents.
Mr. Thomas Allen, 9884 Parrish - asked if the 100 acres of green space included the retention ponds and if there would be parks. Mr. Muenich referenced a color map and stated that there will be a park and it will be under the jurisdiction of the Park Department. Mr. Allen stated that he would like a park in the North part of the development; preferably Pod #15.
Mr. Russ Martin, 10510 Parrish - asked if there would be low-income housing. Mr. Fryzel said that there would not be and there will be restrictive covenants.
An unidentified member of the audience from Claremont Ridge stated that there is property that was given to St. John to be used as a park in 1990 that was never developed. Mr. Kil stated that property was needed to line up Claremont Drive and Parrish; the engineers need to draw up the design.
Ms. Huseman asked about the impact on her property taxes from this annexation. Mr. Fryzel stated that her home is not part of the new development and they will not be paying for the infrastructure associated with the development.
Mr. Kil stated that there is a concern regarding taxation as agriculture vs. the corporate tax rate. Mr. Muenich stated that there is a provision in Statute 36.403.4.1, does not know if its applicable because there is certain criteria and it is not applicable to the voluntarily annexation being discussed tonight.
Ms. Huseman asked if the development would be surrounded by a privacy fence and stated that she already has problems with ATV’s and snowmobiles being driven on her farm property. Discussion ensued.
Mr. Fryzel closed the floor for public comment.
Mr. Pearson motioned to consider Ordinance #1396 on first reading only. Seconded by Mr. Barenie. Motion passed with three ayes, one nay by Mr. Volk and one abstention by Ms. Teibel.
Mr. Barenie motioned to adopt Ordinance #1399. Seconded by Ms. Teibel. Motion unanimously passed.
Mr. Fryzel stated that when the council awards road projects they must be completed by June so the roads can cure over the hot summer and requested a written response from Robinson Engineering explaining why this did not happen this time.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Kil read the bid recommendations by Lagestee-Mulder for Phase I, the Public Works Facility into the record, (Exhibit A).
Ms. Teibel motioned to award all prime bids in accordance with the recommendations of Lagestee-Mulder. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Kil read the bid recommendations by Lagestee-Mulder for Phase II, the Town Hall Addition into the record, (Exhibit B).
Ms. Teibel motioned to award all prime bids in accordance with the recommendations of Lagestee-Mulder. Seconded by Mr. Barenie. Motion unanimously passed.
Mr. Kil stated that it is anticipated that the bond closing is August 11th, the notices of the bid award will be sent out and work can proceed on August 12th.
Mr. Fryzel stated that of the companies awarded bids 86% are union and 14% are non-union. The state does not require that union companies be used.
Mr. Kil requested that the Council, by a motion, ratify the contract with Lagestee-Mulder. Ms. Teibel motioned to ratify the consulting contract with Lagestee-Mulder in the amount not to exceed $93,400. Seconded by Mr. Pearson. Motion unanimously passed.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Jim Lapatkiewicz from V.F.W. Post #717 gave a brief summary of the V.F.W. He stated that Post #717 is the only post in the first district that has an EMT, a firefighter, a police officer and an Eagle Scout of the Year; they won two teacher awards this year. He introduced Larry Blankman, First District Commander and member of Post #717. Mr. Blankman presented the following awards:
Award Presentations – St. John V.F.W. Post #717
Emergency Medical Technician (EMT) of the Year – James Funk
Firefighter of the Year – Kenneth Gembala
Chief Willman read the citations for Mr. Funk and Mr. Gembala.
Police Officer of the Year – Jay Dahlin
Chief Frego read the citation for Mr. Dahlin.
Eagle Scout of the Year for the State of Indiana – Mark Dillion
Mr. Jim Thiel read the citation for Mr. Dillion.
St. John Fire Department – Indiana Volunteer Firefighter’s Association (IVFA) Chief Willman introduced Paul Watland, District Chairman, District 2 Indiana Volunteer Firefighter’s Association and Jim Bradford, IVFA Public Relations for Northwest Indiana. Presentations were made for the 50-year gold cards and the Midwest Award to:
Fifty (50) year member receiving “gold card” – James Thiel
Fifty (50) year member receiving “gold card” – Ralph Keilman
IVFA “Midwest Award” for District Two – Fred Willman
Ms. Teibel motioned to adopt Ordinance #1400 along with the job description. Seconded by Mr. Barenie. Motion unanimously passed.
Mr. Fryzel reminded everyone that the festival is August 25, 26, 27 and 28th. The parade will be at 12:00 noon beginning at Homestead Park on Olcott. The meeting next week will start at 6:00 p.m. on Wednesday. There will be a groundbreaking ceremony for the Town Hall Complex on Saturday, August 20th at 10:00 a.m. Refreshments will be served and everyone is welcome to attend.
Ms. Teibel stated that the C47 airplane that was scheduled to be a part of the parade has a landing gear problem and the plane will not be available for this activity.
Ms. Teibel motioned to approve the Grant of Right to Install Sewer Lines and Waiver of Remonstrance against Annexation for Brockway II. Seconded by Mr. Pearson. Motion unanimously passed.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Public Comment – None
Mr. Barenie motioned to consider Ordinance #1402 on first reading. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Fryzel reminded everyone that the festival starts tomorrow.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Ms. Teibel motioned to adopt Ordinance #1401. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Fryzel stated that the festival was a huge success and that he received many compliments on it. He thanked all the volunteers, the events committee, the Public Works Department, the Police Department, and everyone who helped. He stated that the parade was phenomenal; there were 122 units and the Lake Central Centralettes won first place. Plans for the festival and parade for next year is scheduled for the Memorial Day weekend.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Town Council comments – None
Public Comment – None
Mr. Barenie motioned to adopt Resolution #05-09-22. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Volk questioned the status of the correspondence regarding the cancellation of the town’s contract with Dyer for animal control. Mr. Fryzel referenced the agreement and stated that in order to terminate the agreement, one year’s written notification of the termination of the agreement had to be provided. He stated that the Chief of Police has never received a report from Dyer. Discussion ensued regarding the potential of St. John having its own animal control. Mr. Austgen stated the he was asked to notify Dyer on an expedited basis and is awaiting a response.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Kil stated that this is for a term of five years as authorized by the Town Council.
Town Council – None
Public Comment – None
Ms. Teibel motioned to adopt Resolution #05-10-20. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Kil stated that this resolution is in effect for a term of five years as authorized by the Town Council.
Public Comment – Mr. Bates stated that the name of the company for SB Properties needed to be identified as LTD. rather than Inc.
Ms. Teibel motioned to adopt Resolution #05-10-20A a request for tax abatement by SB Properties, LTD. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Kil stated that as directed by the Town Council Mr. Muenich prepared a memorandum and supplied him with filing instructions as well as the applications for the property tax exemption. Mr. Kil represented to the attorney for the Niemeyer family that this would not be a problem as this was an issue with the affected property owners.
Mr. Muenich stated that the final ordinance adoption completing the annexation cannot be adopted for before thirty days or more than sixty days after tonight’s public hearing. After publication there is a ninety-day remonstrance period before the ordinance can be recorded. He stated that the applications for the property tax exemption should be filed sometime between March and April of 2006.
Public Comment – None
Mr. Pearson motioned to consider Ordinance #1398 on first reading with the noted changes and corrections. Seconded by Ms. Teibel. Motion unanimously passed.
Mr. Austgen stated that the public meeting did not adjourn, a motion was needed to withdraw and rescind item C above, address Ordinance #1398 and commence with the public hearing. Ms. Teibel motioned to reinitiate the proceedings on Item C of the agenda. Seconded by Mr. Pearson. Motion unanimously passed.
Public Comment
Mr. Donald Barman, 7910 W. 109th Avenue, Crown Point – asked for clarification of the annexation map, the open spaces and for clarification of the legal description on the corner of the proposed annexed area. Discussion ensued.
Ms. Theresa Perusich, 8205 West 101st Avenue, St. John – asked if there is anyway they cannot be annexed. Mr. Muenich explained the annexation process and the remonstrance period.
Ms. Mary Ellen Niemeyer, 11115 Parrish Avenue, Cedar Lake – asked why the Town wanted 12 acres and if she could sell her property if she wants to re-zone or build on it? Discussion ensued.
Ms. Theresa Perusich – explained that she has a well and wanted to know if she had to connect to Town water. Mr. Kil explained the utility districts and stated that she did not, however, if her septic tank failed, she would have to connect to the Town’s sanitary sewers. He explained to the residents the services they would receive including garbage pickup once the annexation was completed.
Mr. Donald Barman, 7910 W. 109th Avenue, Crown Point – asked if they file the exemption will he still receive town services and Mr. Fryzel answered yes.
Mr. Herbert Kleine, 11311 Parrish Avenue, Cedar Lake – stated that he was not notified of the intended annexation, he did not receive a letter. Mr. Muenich was provided with the affidavit of mailing from the Clerk-Treasurer and it was confirmed that his letter was returned to the post office as refused. Mr. Muenich further stated that if the property is in a trust the letter went to the trust.
Ms. Crystal Maul, 11115 Parish Avenue, Cedar Lake - asked about the ambulance service. Mr. Fryzel stated that St. John is just over $600; Lake Hills is free and also mentioned there would be a fire substation in the Lotton Property area with an ambulance.
Unidentifiable resident asked if they would be notified when they are part of St. John. Mr. Fryzel stated that a letter would be sent when the property owners can file for the exemption, when the annexation is complete, and they are part of St. John.
Public Comment closed to the floor.
Mr. Pearson motioned to consider Ordinance #1398 of first reading with noted changes and corrections of which he is instructing Mr. Muenich to correct. Seconded by Ms. Teibel. Motion unanimously passed.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Ms. Sury provided a summary of why the additional appropriations were needed: garbage pickup and legal expenses, impact of the gas price increases, fire department payroll, supplies, and related expenses for the EMS.
Town Council Comment – None
Public Comment – None
Mr. Pearson motioned to adopt Resolution #05-10-27 authorizing the additional appropriations for the current budget year. Seconded by Mr. Barenie. Motion unanimously passed.
Mr. Austgen stated this would be part of a general bid but was an item of the various projects that evolved over the time period of the evaluation of the various structures, scopes of projects, and size of buildings. Part of the customization in these specifications has to do with partial inclusion of existing facilities, and trying to retrofit the existing facilities with new and current or up to date technology in the manner Mr. Kil talked about. The IT person, Ms. Fletcher, has been working on this continuously.
He stated that he asked Mr. Kil to provide him with that data for an evaluation of whether a public bid would be required or not. And he has the binder containing the information of her ongoing work of the detailing, change outs, and tune-ups, if you will, to the various items of equipment and processes dating back to February of this year. He insisted that Mr. Kil provided that documentation to him in evaluating the legal requirements and procedures here. It occurred to him as a consequence of that review, that this was a significantly customized ongoing project; in fact, it is still breathing and evolving in some fashion because you have a facility that will have significant communications factor, the Public Safety Building, when ultimately constructed next year. That is what part of this is about. His recommendation is that the request of Mr. Kil pertaining to the change order being made be honored subject to any reasonableness that the Town Council thinks is necessary based upon that. Additionally the financing appears to be a spread out financing and given that the financing for the Public Safety Building is not complete that is partial basis for asking to spread it out. We do not know when the building will be completed, sometime next year, or the end of next year. But, the point is, we cannot put a date certain on it and the funding for that building when those components are not yet final. This locks in the warranty and service for the equipment. Those are the justifications for the request being made and the legalities of it. Mr. Kil stated that this would secure the equipment. Mr. Fryzel stated that he knows Ms. Fletcher did a lot of work on this and this is the final, the best recommendation for the Town. Discussion ensued. Mr. Barenie motioned to approve the lease agreement as presented and to authorize the Town Council President to execute same with the change order as well. Seconded by Mr. Pearson. Motion unanimously passed.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Kil stated that this area is directly south of an area known as Saddle Creek, has gone through the Plan Commission and are annexing into the town with the R-1 designation that is required. He added that everything is in order.
Town Council Comments - Mr. Volk asked if there is a plan to zone down the property. Mr. Kil stated that there is, and the Plan Commission will see the plan in January.
Public Comment – None
Ms. Teibel motioned to adopt Ordinance #1403. Seconded by Mr. Barenie. Motion unanimously passed.
Ms. Teibel reminded everyone of the tree lighting event of Christmas in the Park on the day after Thanksgiving at Prairie West Park. She mentioned the scheduled visits of Santa at the Park on Saturday’s and Sunday’s until December 18th.
Mr. Fryzel acknowledged Joe Wachowski from Public Works for all the work he did at the park.
Discussion ensued to determine which type of ticket this payment was for and if an ordinance was needed to increase the amount of the fine to be collected.
Ms. Teibel motioned to pay $640.00 to the County for the shortage from the Town for the new fine assessment from the County. Seconded by Mr. Barenie. Motion unanimously passed.
Mr. Barenie mentioned that Meals on Wheels is looking for donations that are needed to build a new kitchen. Discussion ensued. The Council will look at what the other communities are doing in response to this request.
Mr. Kil distributed the proposed 2006 Salary Ordinance and stated that there is a 4% increase for everyone. Ms. Teibel motioned to amend the agenda to include the 2006 Salary Ordinance. Seconded by Mr. Barenie. Motion unanimously passed.
Ms. Teibel motioned to consider the 2006 Salary Ordinance #1405 on first reading. Seconded by Mr. Barenie. Motion unanimously passed.
Mr. Kil requested permission to pay bills, as there will not be a meeting next week due to the holiday. Ms. Teibel motioned to authorize payment of vouchers #9114 - #9313 in the amount of $548,790.53 for the Corporation. Seconded by Mr. Barenie. Motion unanimously passed.
Meeting adjourned at 7:45 p.m.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Richard Mislan, 9780 Clarmonte Ridge - asked if anyone has received any restrictions or covenants for the Gates of St. John. Mr. Kil stated that it is part of the annexation agreement. Mr. Mislan stated that he received a letter from the Corp of Engineers regarding the ponds, which will be filled in. He asked if the retention ponds would have water in them at all times and the depth. Mr. Kil stated that they asked for wet ponds with fountains in them, which are typically much nicer and easier to maintain. The project engineer, Ben Eldridge, stated they would be an average of 10 feet deep. Mr. Mislan asked if a piece of land that he was discussing with him was part of this rezoning. Mr. Kil stated that it was removed from the petition and referenced the last Plan Commission Meeting. Discussion ensued.
Mr. Fryzel asked Mr. Austgen if he spoke to the County regarding the traffic tickets. Mr. Austgen stated that he has not done that yet; he has a draft ordinance for the cost of the tickets. Due to pending litigation matters he was unable to review the ordinance and bring to the meeting. He stated that it could be an agenda item for the meeting next week.
Mr. Fryzel mentioned a large real estate sign on 93rd Street (the Velligan Farm) that is in violation and asked Mr. Mainwaring to handle. They have been cited and should receive a ticket every day the sign is up.
Ms. Teibel stated that she has received several e-mails complimenting Christmas in the Park and reminded everyone this is the last weekend to see Santa. The lights will stay on through the holidays. Ms. Teibel was complimented for decorating the meeting room.
Mr. Fryzel mentioned 9231 Wicker Avenue, the old Fagen building. He stated that the son was going to fix the building. It has been three years and he asked Mr. Austgen to take steps to force them to fix the building. Mr. Fryzel requested an inspection of the building be made.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Barenie motioned to adopt Ordinance #1409. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Pearson motioned to amend the agenda to include Ordinance #1410. Seconded by Ms. Teibel. Motion unanimously passed.
Mr. Pearson motioned to adopt Ordinance #1410. Seconded by Mr. Barenie. Motion unanimously passed.
Ms. Teibel stated that Santa would be at Christmas in the Park Friday from 5 p.m. – 8 p.m.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Employee of the Year Awards - The department heads presented the awards to the following recipients:
Tim Foley – Planning and Building Department
Tom Redar – Public Works Department
Rachael Wilkinson – Fire Department
Steve Rudzinski – Police Department
Officer Rudzinski stated that he has been asked by the Governor’s Council on Impaired and Dangerous Driving to write and co-ordinate an Incentive Grant to lower deaths in Lake County. The grant money will be given up front to the town. He would prepare the entire payroll and turn it into the Clerk’s office. In turn, checks would be forwarded to each individual town, about 17 checks a month with no taxes or Social Security deductions. He requested that the Clerk’s office hold these funds and process the checks. Ms. Sury stated that her office would accommodate Mr. Rudzinski’s request.
Mr. Pearson nominated Ms. Teibel for Vice-President of the St. John Town Council. Seconded by Mr. Barenie. Motion unanimously passed.
Ms. Teibel nominated Mr. Vince Frassinone and Mr. Ken Schneider to the Board of Zoning Appeals for a four-year term to expire 12-31-09. Motion passed with four yeas and one nay by Mr. Volk.
Mr. Pearson motioned to reappoint Mr. Ron Estep to the Economic Development Commission, term to expire 12-31-09. Seconded by Ms. Teibel. Motion unanimously passed.
Ms. Teibel motioned to appoint Mr. Vince Frassinone to the Plan Commission with a term to expire 12-31-09 and to re-appoint Mr. Mike Ryan with a term to expire 12-31-09 and the staff re-appointments would be Mr. Steve Kil, Mr. Tim Foley and Mr. Jay Dahlin with terms to expire 12-31-06. Seconded by Mr. Pearson. Motion passed with four yeas and one nay by Mr. Volk.
Mr. Barenie motioned to appoint Ms. Shari Kolodziej to the Park Board with a term to expire 12-31-09, Ms. Mary Gruszczyk with a term to expire 12-31-08 and Mr. Joe Wachowski with a term to expire 12-31-07. Seconded by Ms. Teibel. Motion unanimously passed.
Mr. Pearson nominated Ms. Rose Hejl and Mr. Don Farris to the Police Commission with terms to expire 12-31-08. Seconded by Mr. Barenie. Motion passed with four ayes and one nay by Mr. Volk.
Mr. Barenie motioned to re-appoint Ms. Pat Kocot and appoint Mr. Joe Gomeztagle to the Planning and Development Advisory Committee with a term to expire 12-31-08. Seconded by Ms. Teibel. Motion unanimously passed.
Ms. Teibel motioned to appoint the Town Council to the Redevelopment Commission. Seconded by Mr. Pearson. Motion unanimously passed.
2006 Liaison Assignments – Mr. Fryzel stated that the appointments would remain the same:
Mr. Volk - Planning Commission and Board of Zoning Appeal
Mr. Fryzel – Fire Department, Public Works
Mr. Pearson – Lake County Solid Waste District, Police Commission
Ms. Sury – NIRPC
Mr. Barenie – Park Board
Ms. Teibel – Sanitary/Waterworks Districts
Ms. Teibel motioned to approve the Liaison Assignments as presented. Seconded by Mr. Barenie. Motion unanimously passed.
Mr. Pearson motioned to retain the law firm of Austgen and Kuiper as the Town attorney. Seconded by Ms. Teibel. Motion unanimously passed.
Ms. Teibel motioned to retain the law firm of Austgen and Kuiper as the Police Commission attorney. Seconded by Mr. Barenie. Motion unanimously passed.
Ms. Teibel motioned to retain Robinson Engineering as the Town Engineer. Seconded by Mr. Barenie. Motion unanimously passed.
Mr. Fryzel requested that an update be provided on the repair status of a damaged gas pump at the gas station located on the corner of 93rd and 41. He also mentioned that a stop sign is needed at 85th and Primose due to the numerous complaints received; an amendment to Ordinance #511 will be prepared. Mr. Fryzel thanked all the town employees and all the volunteers for a great year.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
