Roll call was taken with the following members present: Michael Fryzel, Jerri Teibel, Gregory Volk, Charles Pearson, Mark Barenie, Steve Kil, Town Manager; and Sherry Sury, Clerk-Treasurer.
President – Ms. Teibel nominated Mike Fryzel as President. Seconded by Mr. Pearson. Motion unanimously passed.
Vice-President - Mr. Pearson nominated Ms. Teibel as Vice-President. Seconded by Mr. Barenie. Motion unanimously passed.
Annual Appointments and Appointment to Boards and Commissions – Ms. Teibel motioned that the firm of Austgen, Decker & Phillips, P.C. as the Town Attorney as well as the Police Commission Attorney; the law firm of Wieser & Sterba as the Sanitation District and Water District Attorney; and the firm of Robinson Engineering as the Town Engineer. Motion seconded by Mr. Pearson. Motion carried with four ayes and one nay by Mr. Volk.
Ms. Teibel, in regards to the Waterworks District, motioned that Mr. Robert Myers with a term to expire 12-31-07; Mr. Kenneth Gembala with a term to expire 12-31-04; and Mr. Alex Monanteras with a term to expire 12-31-06 be appointed to the Water Board. Motion seconded by Mr. Pearson. Motion unanimously passed.
Mr. Pearson, in regards to the Sanitary District, motioned that Mr. Robert Myers with a term to expire 12-31-07 and Mr. Kenneth Gembala with a term to expire 12-31-04 be appointed to the Sanitary Board. Motion seconded by Mr. Barenie. Motion unanimously passed.
Mr. Barenie, in regards to the Redevelopment Commission, motioned to appoint the members of the Town Council as the Redevelopment Commission with terms to expire 12-31-04. Motion seconded by Ms. Teibel. Motion unanimously passed.
Mr. Pearson, in regards to the Police Commission, motioned to appoint Mr. Robert Long with a term to expire 12-31-06; Mr. William Dodaro, with a term to expire 12-31-06; and Mrs. Rose Hejl with a term to expire 12-31-05 to the Board of Metropolitan Police Commissioners. Motion seconded by Mr. Barenie. Motion carried with four ayes and one nay by Mr. Volk. Ms. Teibel asked that the recent vacancy on the Police Commission be handled at a future meeting. Everyone was in agreement.
Mr. Barenie, in regards to the Planning Development & Advisory Committee, motioned to appoint Mrs. Patricia Kocot with a term to expire 12-31-05 and Mr. Dan Bielski with a term to expire 12-31-06. Motion seconded by Ms. Teibel. Motion carried with four ayes and one nay by Mr. Volk.
Ms. Teibel, in regards to the Plan Commission, motioned to appoint Mr. Mike Forbes with a term to expire 12-31-07 as a citizen’s appointment; Mr. Tim Foley, Mr. Jay Dahlin, and Mr. Steve Kil all those terms to expire 12-31-04 as annual staff appointments. Mr. Volk stated that Mr. Foley meets with contractors and he believes that would be a conflict. Discussion followed. Motion seconded by Mr. Pearson. Motion carried with four ayes and one nay by Mr. Volk.
Mr. Barenie, in regards to the Park Board, motioned to appoint Mr. Ken Matone with a term to expire 12-31-07 and Mr. Chris Gill who will be completing the term of Mr. Patrick Philbin. Mr. Volk stated that Mr. Gill has a lawsuit against the Town and does not feel it is appropriate to have Mr. Gill on the Board at this time. Mr. Austgen referenced a law whereas this is not considered as a conflict. Motion seconded by Mr. Pearson. Motion carried with four ayes and one nay by Mr. Volk. Mr. Fryzel thanked Mr. Philbin on behalf of the Town Council for the time he served on the Park Board.
Mr. Fryzel deferred the Economic Development Commission appointment until the January 20, 2004 Special Meeting of the Town Council as this individual must be formally nominated by the County Council. It is most likely the County Council will act on this nomination at the January 13, 2004 Regular meeting.
Ms. Teibel, in regards to the Contractors Review Board, motion to appoint Mr. Tim Foley, Mr. William Keith, Mr. Emery Vamos, and Mr. Ralph Ehresman and Mr. Rhuben Pittman all with terms to expire 12-31-04. Motion seconded by Mr. Pearson. Motion unanimously passed.
Ms. Teibel motioned to recommend to the Plan Commission that they appoint Mr. Mike Forbes to the Board of Zoning Appeals with a term to expire 12-31-04. Motion seconded by Mr. Barenie. Motion unanimously passed.
Mr. Volk motioned to send RFP’s to various law firms so the Town Council can review and compare different types of services, policies, and hourly fees. And to retain Mr. Wickland on a monthly basis until they make that decision. Motion failed due to a lack of a second.
Ms. Teibel motioned, in respect to the Plan Commission and Park Board levels, that the Town Council sends a recommendation to these respective bodies in regards to legal council that the appointment be the law firm of Austgen, Decker and Phillips, P.C. Motion seconded by Mr. Barenie. Motion carried with four ayes and Mr. Volk abstaining.
Ms. Teibel made a motion for the following liaison assignments for 2004: Plan Commission and Board of Zoning Appeals is Mr. Volk; Park Board is Mr. Barenie; Sanitation and Water Board is Ms. Teibel; Police Commission is Mr. Pearson; Fire Department and Public Works is Mr. Fryzel; N.I.R.P.C. is Ms. Teibel; Solid Waste Management District is Mr. Pearson. Motion seconded by Mr. Barenie. Motion unanimously passed.
Ms. Teibel motioned to unanimously adopt on first reading Ordinance #1328, an ordinance amending Ordinance #1239, the same being the Ambulance Billing Ordinance. Motion seconded by Mr. Barenie. Motion unanimously passed.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Roll call was taken with the following members present: Michael Fryzel, President; Jerri Teibel, Vice-President; Gregory Volk, Member; Charles Pearson, Member; Mark Barenie, Member; David Austgen, Attorney; Steve Kil, Town Manager; and Sherry Sury, Clerk-Treasurer.
Mr. Barenie motioned to adopt Ordinance #1330, an ordinance repealing Ordinance #447. Motioned seconded by Mr. Pearson. Motion carried with four ayes and one abstention by Ms. Teibel.
Mr. Barenie motioned to adopt Ordinance #1331, an ordinance re-establishing the Town of St. John Economic Development Commission. Motion seconded by Mr. Pearson. Motion carried with four ayes and one abstention by Ms. Teibel.
As the Town Council President, Mr. Fryzel appointed Mr. George Bellamy to the EDC for a term of February 1, 2004 to January 31, 2007.
Mr. Fryzel accepted the nomination of the Town Council and appointed Mr. Ronald Estep to the EDC for a term of February 1, 2004 to January 31, 2006.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Roll call was taken with the following members present: Michael Fryzel, President; Jerri Teibel, Vice President; Gregory Volk, Member; Charles Pearson, Member; Mark Barenie, Member; David Austgen, Attorney; Steve Kil, Town Manager; and Sherry Sury, Clerk-Treasurer.
The meeting was opened for public comment.
Edward Marek, 10135 West 93rd Avenue - asked why the annexation was withdrawn last year. Mr. Kil stated that there was some confusion because the town was enacting a new zoning ordinance. Mr. Marek also asked how much traffic the roads can handle. Mr. Kil stated the Plan Commission looks at that during the planning process. Mr. Marek asked that the sharp curve by the golf course be taken into consideration.
Joseph Hero, 11723 South Oakridge Dr. - recommended that the Board act on the issue tonight. He asked Mr. Austgen to recuse himself as he represented a Mr. Kuiper who had property that needed a sewer line run through Lake Hills. Mr. Austgen does not see a conflict and will not recuse himself. He will report any conflict through the proper forum. Mr. Hero expressed concern that Mr. Wieser is the attorney for the Sanitary Board and he is representing the developer at the county level. He asked that Mr. Wieser remove himself as attorney for the Sanitary Board. Mr. Hero then welcomed the new Town Council and asked that they remember their oaths. Mr. Hero asked that the annexation go through tonight; he stated that Mr. Wieser could have brought his voluntary petition tonight and how the developer went to the County when the Town would not give them the zoning they wanted.
Kristie Aldridge, 9567 Hickory - gave a brief history of the annexation and recommended that the board vote in favor of the annexation tonight.
Dan and Lee Marias, 9200 Park Drive - an adjacent property owner; supports the annexation of this property as R1. He referenced a signed petition by 236 St. John residents who are prepared to remonstrate to the Lake County Plan Commission on a request by V3 Realty from R1 to R3. He referenced school overcrowding and how people are drawn to this community because of the country-like atmosphere.
Keith Massey, 10090 West 93rd Street - an adjacent property owner; asked if the plan for townhouses and duplexes will be thrown out. Mr. Fryzel stated under the Town’s ordinance, they must come in as R1. Any zoning changes must be done before the Plan Commission.
James Wieser, as attorney for the petitioner, remonstrated against the ordinance. He stated that over 50% of property is already zoned multi-family with the county. They will immediately request a change in zoning. He explained the history of their interaction with the previous Town Council in regards to the fiscal plan requirement and a change in the ordinance.
Edward Marek – asked what size the lots have to be in county.
Joseph Hero remonstrated against Mr. Wieser’s remonstrance regarding the previous Town Council’s concerns of the submitted fiscal plan, and what has been presented to the County regarding lot sizes and water and sewer accessibility.
James Wieser remonstrated against Mr. Hero’s previous comments; there has never been a representation to the County, he has acknowledged to the County that they are in the St. John Sanitary and Water Planning District boundaries.
Joseph Hero stated for the record that he agrees with what Mr. Wieser said; however, when requesting the re-zoning there is the implication that they have the water and sewer because they are in the planning district, which is not the same as being in the district.
Kristie Aldridge stated for the record that she is not sure if everything Mr. Wieser said is true; however they did go on advice of their legal counsel at the time. At this time she would like to see them to go under St. John’s zoning for townhouses and duplexes and not the County zoning.
Michael Forbes, 12466 W. 105th Place - stated that the involuntary annexation should be dropped. 100% of the homeowners are against it. He would like to see the property developed under St. John and not the County. There would be no advantage to pursue this matter, which would result in unnecessary legal fees.
The floor was closed for public comment at 7:45 p.m.
Mr. Kil stated that there is no advantage to the annexation unless they had 51% of the property owners and 75% of the assessed value. He also said that the intent of the development was always to be in the Town of St. John. He recommends the involuntary annexation be dismissed.
Mr. Pearson motioned to defer any action and entrusted Mr. Wieser and Mr. Blais to come into St. John voluntarily. Motion seconded by Ms. Teibel. Motion carried with four ayes and one nay by Mr. Volk.
Mr. Pearson motioned to adopt Ordinance #1332, an ordinance amending Ordinance #1318, salary ordinance amending the rate of pay for the Assistant Fire Chief, Firefighter and Billing Clerk. Motion seconded by Ms. Teibel. Motion unanimously passed.
Mr. Fryzel asked Mr. Kil to send a letter to the Fire Department inquiring as to how much it would cost to increase the number of volunteer firefighters from 42 to 50.
Appointment to Planning & Development Advisory Committee to fill vacancy created by Mr. Egnatz is scheduled for the February Study Session.
Mr. Kil discussed the problem with the local postmaster regarding the placement of mailboxes in new subdivisions. He prepared a resolution asking Congressman Visclosky to intervene. Mr. Barenie motioned to accept Resolution #04-01-29A, a resolution requesting a congressional inquiry into the conduct of the local Postmaster. Motion seconded by Ms. Teibel. Motion unanimously passed.
Business from the floor
Kristie Aldridge, asked how close the ambulance service is in getting advanced life support. Mr. Fryzel stated that they are looking into that including the cost involved and the acquisition of another ambulance. They will have something done in the near future.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Barenie then recognized the Cobras Softball Team for their achievement as the Indiana National Softball Association Champions for 2002.
Mr. Barenie also recognized the 2003 Indiana Hurricanes 14 and under Girls Traveling Softball Team for their achievement as Indiana NSA State Champions, 5th Place NSA National Championship and 2nd Place NSA Super World Series.
Public Comment
Julie Gilbert, 8621 Christopher Drive – gave an overview of the demographics of the residents living in this area. She stated the residents are concerned about their part of the costs for the upgrades to the roads and sewer.
Michael Forbes, 12466 West 105th Place – stated that the previous Council’s intent was not about land grabbing; they were looking at areas that had water and sewer services extended to them.
Public comment closed.
Mr. Pearson motioned to deny and dismiss Ordinance #1323. Seconded by Ms. Teibel. Motion unanimously passed.
Ms. Teibel motioned to dismiss Ordinance #1317 in favor of voluntary annexation. Seconded by Mr. Pearson. Motion carried with four ayes and one nay by Mr. Volk.
Ms. Teibel motioned to dismiss Ordinance #1335, Lake Hills / V3 Realty in favor of the amended petition filed today. (Public Hearing March 25th.) Seconded by Mr. Barenie. Motion unanimously passed.
Public Comment
Joseph Hero, 11723 South Oakridge Drive – stated that he has not seen the Ordinance. He compared the clauses in the V3 Ordinance and stated they should not be in this Ordinance.
Floor closed for public comment.
Mr. Pearson motioned to consider on first reading Ordinance #1336, the Cornerstone Development property annexation. Seconded by Ms. Teibel. Motion carried with four ayes and until he views the fiscal plan, one abstention by Mr. Volk.
Mr. Pearson motioned to adopt Ordinance #1333, amending the Master Traffic Ordinance #511 (various additions). Seconded by Ms. Teibel. Motion unanimously passed.
Consider approval of annual CF-1 Form for Rassel Associates – Ms. Teibel motioned to consider the approval of the annual CF-1 Form for Gary and Mary Ann Rassel for Rassel Associates. Seconded by Mr. Pearson. Motion unanimously passed.
Consider approval of annual CF-1 Form for Stanley and Mary Ellen Mize – Mr. Barenie motioned to consider the approval of the annual CF-1 Form for Stanley and Mary Ellen Mize. Seconded by Mr. Pearson. Motion unanimously passed.
Consider approval of annual CF-1 Form for MLC Investments – Mr. Pearson motioned to consider the approval of the annual CF-1 Form for MLC Investments. Seconded by Ms. Teibel. Motion unanimously passed.
Floor closed for public comment.
Mr. Fryzel read a statement regarding an article in the Post Tribune regarding the purchase of a new aerial fire truck.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Also, INDOT formally accepted the agreement sent forth on the Emergency Vehicle Preemption System, which would be the Opticom System. He would like First Group Engineering to get started and has a price for about $10,000.00 for the design of the five locations in the community. The total project will cost just under $30,000.00.
A list of the bad debts for ambulance billing that need to be written off will be provided at the April meeting.
Mr. Kil commented on the Wireless Internet Agreement and that bids will be opened on April 8th for determination of the highest bidder.
Mr. Austgen stated that an update is needed for the ordinance regarding computer usage.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Public Comment - None.
Mr. Volk stated that there were discrepancies in the parcel boundaries on the legal description and the fiscal plan. Mr. Kil said that he is certain this would be corrected by Metra Studies. Ms. Teibel motioned to consider on first reading subject to verification of the legal description, Ordinance #1338, the Lake Hills / V3 Realty property annexation. Seconded by Mr. Pearson. Motion unanimously passed. Mr. Austgen stated that given this is a first reading item only and given that there is a discrepancy concerning the posting of the signs, he suggested the public hearing be continued until April 15, 2004, and the ordinance be adopted one week later. Ms. Teibel amended her motion to continue the public hearing for Ordinance #1338, the Lake Hills/V3 Realty property annexation to April 15, 2004, subject to the posting of annexation signage on the property and changes to the fiscal plan. Seconded by Mr. Pearson. Motion unanimously passed.
OPENING REMARKS FOR CDBG PUBLIC HEARING
Each spring, the Lake County Community Economic Development Department applies to the U.S. Department of Housing and Urban Development (HUD) for new funding through the Community Development Block Grant program (CDBG).
One of the application requirements is to hold public hearings in the communities where CDBG funding is allocated in order to obtain input from the local citizens on the proposed use(s) of the new funding. For FY2004, the Town of St. John CDBG allocation is $31,680.00.
The most common use of CDBG funds is for infrastructure, including street reconstruction, sanitary sewers, water line extensions, storm drainage improvements, sidewalks, and projects to remove architectural barriers (handicapped access), such as curb cuts and wheel chair ramps. CDBG funds may also be used to eliminate slums and blight through demolition of unsafe buildings or other clearance activities.
CDBG funded infrastructure projects may only be done in areas where the neighborhood is as least 51% low/moderate income according to HUD guidelines. In most cases, an income survey must be done to qualify the area for funding eligibility. The income information taken by the survey is strictly confidential, and is used solely for the purpose of determining the area’s eligibility for CDBG funding.
Handicapped access projects and demolition may be done anywhere in a community, without the need for area income determinations.
The public hearing is just the start of the application process for Lake County. There are a series of legal advertisements and comment periods that take place during the summer, prior to final grant approval from HUD in late August. New CDBG funding is released to the County and its entitlement communities on or around September 1st, and needs to be expended by June 13th of the following year.
After public comment tonight, three documents need to be read and adopted: the Affirmative Action Program, Section 3 Understanding, and a Resolution authorizing the Town Executive to submit a project proposal for CDBG funding.
Finally Project Applications, and supporting documentation, need to be submitted no later than April 15th for review by Lake County.
The floor is open for comments.
Public Comment.
Ms. Margo Sabato, Director of the South Lake County Community Services – provided an overview of the agency, they provide bus service for seniors and people with disabilities. She requested $4,000.00 of the CDBG funds for continuation of services.
Mitchell King, Program Monitor for the Lake County Community Economic Development Department – emphasized that the funds need to be expended in a timely fashion and requested that the project applications be submitted to his office by April 15th. He also provided his phone number to answer any questions.
Public Comment closed.
Ms. Teibel motioned that the Affirmative Action Plan Adoption be read verbatim and incorporated into the meeting minutes. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Kil read the Affirmative Action Program Implementing Section 3 of the Housing and Urban Development Act of 1968.
AFFIRMATIVE ACTION PROGRAM
IMPLEMENTING SECTION 3 OF THE
HOUSING AND URBAN DEVELOPMENT ACT OF 1968
SPECIFIC AFFIRMATIVE ACTION STEPS
TOWN OF ST. JOHN agrees to implement the following specific affirmative action steps directed at increasing the utilization of lower income residents and project area businesses.
___________________________
Signature
TOWN COUNCIL PRESIDENT
Title
Mr. Kil read Section 3 Understanding.
LAKE COUNTY, INDIANA
Section 3 Understanding
The U.S. Department of Housing and Urban Development (HUD) issued regulations that provide the directive to creative job opportunities for low income persons when HUD funds are expended on a construction project. These regulations are known as Section 3 policy. The purpose of the Section 3 policy is to ensure that the employment and other economic opportunities generated by Federal financial assistance for housing and community development programs shall, to the greatest extent feasible, be directed toward low and very low income persons.
Section 3 covered projects are construction, reconstruction, conversion, or rehabilitation of housing, including reduction and abatement of lead based paint hazards, or other public construction which includes building and improvements assisted with HUD housing and community development assistance. Section 3 covered contracts do not include contracts for purchase of supplies and materials. However, whenever a contracts for materials includes the installation of the materials, the contract constitutes a Section 3 covered contract.
Fund recipients and contractors must show compliance with the numerical goals set forth by the regulations. The numerical goals for new hires apply only to the number of new hires generated because of the financial assistance of the HUD programs. The numerical goals are not absolute numerical requirements. They are goals that each recipient and contractor should try to reach. The goals, if not met, do not trigger sanctions against the recipient or contractor. However, if challenged on the issue of compliance with Section 3, the recipient or contractor should be ready to demonstrate that they tried to reach these goals. The goals are as follows:
In addition, recipients and contractors are required to show compliance with the goal that at least 10% of any building trade activity, which is subcontracted, and 3% of non-building trade activity (construction management, etc.), is awarded to eligible Section 3 business concerns.
Further information regarding these requirements may be found in the Federal Regulations at 24 CFR 135 and the Lake County Section 3 Plan.
I certify and I have read the information above and understand the Section 3 requirements and numerical goals.
Name:_________________________________________________________________
Title:__________________________________________________________________
Date:__________________________________________________________________
Resolution #04-03-25B authorizing the 2004 CDBG Project, and directing the Town Council to submit the project proposal.
Mr. Kil asked if it is the wish of the Town Council, $4,000.00 would be submitted to the South Lake County Community Services Bus Program. The remainder of funds then allocated to the Park Department to provide for handicap accessibility within the parks. Anticipated project has already been signed off by Mr. King and the Economic Development Office, and would be the project submittal for this year.
RESOLUTION NUMBER 04-03-25B
A RESOLUTION AUTHORIZING AND DIRECTING
THE TOWN COUNCIL PRESIDENT OF THE TOWN OF ST. JOHN TO
SUBMIT A PROJECT PROPOSAL FOR COMMUNITY DEVELOPMENT
BLOCK GRANT FUNDS FOR FEDERAL FISCAL YEAR 2004
WHEREAS, under the provisions of Title 1 of the Housing and Community Development Act of 1974, as amended to date, Lake County, Indiana is authorized to provide financial assistance to units of general local government for undertaking and carrying out Community Development activities; and
WHEREAS, it is provided in such Act that the unit of general local government shall provide satisfactory assurance prior to submission of its Application, that is has held one public hearing to obtain the views of citizens on Community Development needs; and
WHEREAS, it is desirable and in the public interest that St. John, Indiana, hereinafter called the (“Town”), undertake and carry out Community Development activities; and
WHEREAS, the Town of St. John is proposing a project for assistance under the Housing and Community Development Act of 1974, as amended to date, and to proposes to undertake and make available a total project cost of Thirty-one thousand six hundred eighty dollars ($31,680.00); and
WHEREAS, the Town of St. John has held one formal public hearing on the proposed program and has made available to the general public, through the mass media and other sources, information concerning the program; and
WHEREAS, the Town of St. John has general knowledge of the proposed used such funds and cognizant of the conditions that are imposed in the undertaking and carrying out of Community Development activities and undertaking with Federal financial assistance under Title 1, including those prohibiting discrimination because of race, color, creed, sex or national origin;
NOW, THEREFORE, BE IT RESOLVED, by the Town of St. John, Indiana:
Section 1: That the Town Council President of the Town of St. John, Indiana is hereby authorized to file a Project proposal for funds under Title 1 of the Housing and Community Development Act of 1974, as amended to date, with Lake County, Indiana and provide all information and assurances as may be necessary under the Act.
____________________________
Michael S. Fryzel
TOWN COUNCL PRESIDENT
ST. JOHN TOWN COUNCIL
____________________________
____________________________
____________________________
____________________________
ATTEST:
________________________________
Sherry P. Sury
CLERK-TREASURER
Mr. Pearson motioned to approve Resolution #04-03-25B and authorize the Town Council President to submit any and all documents necessary for the project application. Seconded by Ms. Teibel. Motion unanimously passed.
Mr. Barenie motioned to enter into an agreement for the amount of $4,000.00 for powering the vehicles at South Lake Community Services Inc. and the Town. Seconded by Ms. Teibel. Motion unanimously passed.
Mr. Barenie motioned to adopt Ordinance #1339, an amendment to Salary Ordinance #1318. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Barenie motioned to adopt Ordinance #1340, an amendment to the Master Traffic Ordinance for the Woods of Weston Ridge. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Barenie motioned to adopt Ordinance #1342, for the Reserve Police Officer Program. Seconded by Mr. Pearson. Motion unanimously passed.
Open bids for Public Works and Police Department Equipment and Vehicles – Mr. Austgen opened and read the bids.
| ITEM | NUMBER OF BIDS | NAME | AMOUNT |
| 1990 2500 GMC Vandura | 2 | Bob Schultz Schultz Auto Sales | $426.00 |
| Terry Tarnowski | $250.00 | ||
| 1979/1981 Allis Chalmers Diesel Engine, serial #65-03579 with a Onan 125 KW Generator serial #H810585059 | 3 | Bob Schultz Schultz Auto Sales | $876.00 |
| Andy Young Andy's Truck & Eq | $1,689.00 | ||
| David Reinhard | $1,010.00 | ||
| 1978 WABCO (Westinghouse Air Break Company) Compressor | 4 | Bob Schultz Schultz Auto Sales | $456.00 |
| Fred Monix | $150.00 | ||
| Andy Young Andy's Truck & Eq | $179.00 | ||
| Terry Tarnowski | $560.00 | ||
| Utility Trailer w/brake lights, size 5' wide 6' long | 4 | Terry Tarnowski | $35.00 |
| Tim Foley | $78.00 | ||
| Bob Schultz Schultz Auto Sales | $12.00 | ||
| Tony Kollak | $25.00 | ||
| One (1) Universal Life Generator, Watts 2500, model #205UPBB2D, with a Briggs & Stratton 6 H.P. engine | 4 | Tim Foley | $58.00 |
| Bob Schultz Schultz Auto Sales | $56.00 | ||
| Bill Beechin | $105.20 | ||
| Terry Tarnowski | $65.00 | ||
| 1999 Ford Crown Victoria | 9 | Terry Tarnowski | $3,200.00 |
| Andy Young Andy's Truck & Eq | $1,269.00 | ||
| Jennifer Heflin | $2,030.00 | ||
| Bill Beechin | $3,005.05 | ||
| Bob Schultz Schultz Auto Sales | $2,727.00 | ||
| FedEx Averlorne Jones Police Cars Unlim | $2,700.00 | ||
| FedEx Michael Makon Quality Used Cars | $2,845.00 | ||
| FedEx Alex Grunzy B & B Auto Sales | $3,600.00 | ||
| Not in sealed env Fax Sheet | Mike - Bay Ridge Motors, Inc. | $3,327.00 | |
| 1 (One) 1996 Ford Crown Victoria (Car #30) | 6 | Terry Tarnowski | $500.00 |
| Bob Schultz Schultz Auto Sales | $1,056.00 | ||
| FedEx Averlorne Jones Police Cars Unlim | $350.00 | ||
| FedEx Michael Makon Quality Used Cars | $649.00 | ||
| FedEx Alex Grunzy B & B Auto Sales | $612.00 | ||
| Not in sealed envelope Fax Sheet | Mike - Bay Ridge Motors, Inc. | $1,319.00 | |
| 1 (One) 1996 Ford Crown Victoria (Car #31) | 7 | Bob Schultz Schultz A Sales | $1,126.00 |
| Terry Tarnowski | $500.00 | ||
| Bill Beechin | $1,206.05 | ||
| FedEx Averlorne Jones Police Cars Unlim | $750.00 | ||
| FedEx Michael Makon Quality Used Cars | $689.00 | ||
| FedEx Alex Grunzy B & B Auto Sales | $1,132.00 | ||
| Not in Sealed Env Fax Sheet | Mike - Bay Ridge Motors, Inc. | $1,297.00 | |
| One (1) 1995 Ford Crown Victoria | 5 | Bob Schultz Schultz Auto Sales | $748.00 |
| FedEx Averlorne Jones Police Cars Unlim | $500.00 | ||
| FedEx Michael Makon Quality Used Cars | $409.00 | ||
| FedEx Alex Grunzy B & B Auto Sales | $612.00 | ||
| Not in Sealed Env Fax Sheet | Mike - Bay Ridge Motors, Inc. | $1,113.00 |
Mr. Austgen recommended that the Town Council take all sealed bids tendered and opened tonight under advisement, authorize the Town Manager to review same, prepare a proposal tabulation, authorize the bid award to the highest responsive, and to reject the bid faxed in. Mr. Pearson motioned to accept Mr. Austgen’s recommendation. Seconded by Ms. Teibel. Motion unanimously passed.
Letter of Credits for Three Springs - Amendment of motion made during the February 26th, 2004 meeting whereas the amounts were reversed, the correct amounts are: Improvements $111,161.60 and Maintenance $166,474.18 – Ms. Teibel motioned to correct this error where the amounts were transposed. Seconded by Mr. Barenie. Motion unanimously passed.
Ms. Teibel made a general statement regarding the resignation of Police Chief Guzik. Exhibit A attached.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Austgen verified that the Proofs of Publication were in order. Four bids were received. The bids were opened and confirmed to be in proper form. Mr. Austgen read the bid amounts:
Gallagher Asphalt $132,990.86
Walsh & Kelly 152,335.26
K-Five Construction 166,400.10
Rieth-Riley 174,379.15
Ms. Teibel motioned to take the bids under advisement. Seconded by Mr. Pearson. Motion unanimously passed.
Public Comment
Ron Jeziut, 10630 West 93rd Avenue – stated that he is totally against multiple housing; the town services and roads are too small with no taxes coming in.
Public comment closed to the floor.
Ms. Teibel motioned to consider Ordinance #1338, with the corrections on pages fifteen, sixteen and seventeen per Mr. Wieser, regarding the annexation of the property commonly known as Lake Hills on first reading. Seconded by Mr. Pearson. Motion carried with four ayes and one nay by Mr. Volk.
Public Comment
Dan DeYoung, 8720 Cline Avenue – asked how close the development would be to the back of his property.
Public comment closed to the floor.
Ms. Teibel motioned to consider Ordinance #1345, the annexation of the property commonly known as Rybarski / North Point on first reading. Seconded by Mr. Pearson. Motion unanimously passed.
Public Hearings closed.
William Dravesky, 9038 Howard – stated his concern regarding mopeds on 93rd Avenue. Mr. Fryzel stated that as long as the individuals are 15 and one-half years of age; have a state I.D., wearing helmets and not riding double, they are allowed on 93rd Avenue. The state law does not require license plates for mopeds.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Public Comment – None
Ms. Teibel motioned to adopt confirmatory Resolution #04-04-22B, establishing an economic revitalization area within the Town of St. John for Welch Partners LLC. Seconded by Mr. Barenie. Motion carried with four ayes and one nay by Mr. Volk. (The abatement is for five years)
Mr. Pharazyn stated that he had been contacted by the railroad regarding an emergency repair to the grade crossing on 93rd as well as the intersection at Thielen Street as the tracks cross over the intersections. The road will be closed for a week. He stated that this repair along with the suggested repaving and resurfacing work as presented by Mr. Fryzel should alleviate a sufficient amount of the dip in the road.
Ms. Teibel motioned to adopt Ordinance #1344. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Fryzel stated that numerous people have expressed an interest to be involved in the Festival Events Committee and asked Mr. Kill to send out a letter to the applicants. They are looking into having a Farmers Market for St. John during the summer months to be held on either Saturdays or Sundays. He also said it is imperative that the town establish a severe weather warning system and revisit our disaster plan for incorporating an mutual aid agreement with our neighboring communities for a weather related disaster.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Pearson motioned to adopt Ordinance #1347. Seconded by Mr. Barenie. Motion unanimously passed.
Mr. Pearson motioned to adopt Ordinance #1351. Seconded by Mr. Barenie. Motion unanimously passed.
Mr. Barenie stated that J. L. Shandy donated a very expensive and nice scoreboard for the Babe Ruth Field and it will arrive in about three weeks.
Phyllis Bergiel, 14350 West 101st Avenue – read a prepared statement regarding the resolutions that were passed at the May 17th, 2004, Sanitary and Waterworks Districts meeting. Taxation for services the established homes would probably never have. She cited examples of homes so far from 101st Street that it is not feasible to run the lines and provided suggested actions to remedy this situation. The Town Council was asked to remonstrate against the resolutions.
Mr. Kil showed the residents on a map where the boundaries have been expanded to include the southwest and southeast quadrants and where the expected sanitary lines will be located. He also discussed the Illinois utility company that the town anticipates will try to come into the district.
Mr. Fryzel stated that they must think of the future of the Town of St. John and where the developments are planned. They pulled the tax identification numbers of the residents within these sections in an effort not to tax the residents that will not use the service. There already is an Illinois utility providing services to one of the developments. They want the money to stay in St. John and not go to Illinois.
Ms. Bergiel stated that the tax could be zero for the residents not using the service. Mr. Kil will see if this can be done. Discussion followed regarding the property values and the control of what is being developed.
Paulette Schulte, 10609 Calumet Avenue – stated that part of her property is in the taxing district and part is not. She asked why they did not go all the way to State Line. Mr. Kil stated they can logically and engineering wise accept property 1,275 feet west of Calumet Avenue; any farther than that, they cannot provide service due to the typography of the land. He also stated the assessed value of the vacant land is less than developed property.
Tom Kowalik, 10617 Calumet – asked about the development by him. He questioned the rate increase and stated that he would be paying for something he would not receive.
Joe Hero – suggested that the Council charge a user fee and do away with the tax. He also suggested the town negotiate a deal with the Illinois vendor.
Phyllis Bergiel – asked if there was another way that they can have input. Mr. Fryzel suggested she meet with Mr. Kil.
Mr. Fryzel - stated that the residents brought up a lot of good ideas and they will look into it this. Mr. Kil invited the audience to come in to his office and see the plans of what is going on in Town.
Paulette Schulte – thanked the Town Council for their explanation on the boundary expansion and stated that she does not mind being in the district if she is not taxed for it.
Vince Casboni, White Oak Avenue – complimented the Town Council regarding the questioning posed by the residents in attendance.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Ron Jeziut, 10630 West 93rd Street – stated that he is concerned about the V3 development, which would be 908 families. Mr. Kil stated the correct numbers are 462 families: 15 estate lots, 241 single-family lots, 90 duplexes and 116 town homes. Mr. Jeziut hopes there will be enough space on the roads.
Ruben Hinojosa, 6425 Jefferson Street, Hammond – stated that he is strongly opposed to any type of police misconduct or police corruption and picketed out front against one of the applicants applying for the chief of police in St. John. He was deeply concerned that if the applicant, ex-chief John Cory, would have been considered he would have been bringing a lot of bad baggage to this very good town. Having been raised right outside this area on Sheffield Avenue and a Lake Central graduate; he believes the Police Commission did a full, thorough and impartial investigation of all three applicants. He commended the St. John Police Commission for doing that and commended the Town Council for selecting whom, he believes, is a good applicant. Also, he extended his best wishes to Mr. Johnsen.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Public Hearing on Ordinance #1349
Tim Henderlong, 734 N. Main Street, Crown Point, Indiana – remonstrated against this ordinance. Mr. Austgen acknowledged his written remonstrance presented at the meeting that will become part of the public record.
Public Hearing Closed
Comment from the Town Council
Mr. Barenie asked Mr. Carter to explain the other method besides the equity method. Mr. Volk referenced the footnote at the bottom of the remonstrance indicating that the report was “locked up” and asked for clarification. Mr. Austgen noted this footnote and Mr. Kil advised that Mr. Muenich was supplied with copies of everything he requested on June 16th, 2004.
Mr. Pearson motioned to adopt Ordinance #1349, establishing certain system development charges for the Town of St. John Water Works with the base charge as presented at $1,000.00, seconded by Mr. Barenie. Motion unanimously passed.
Public Hearing on Ordinance #1350
Tim Henderlong, 734 N. Main Street, Crown Point, Indiana - remonstrated against this ordinance. Mr. Austgen acknowledged his written remonstrance, along with the inclusion of the other mentioned parties, presented at the meeting that will become part of the public record. He requested that the reference earlier made regarding the footnote contained at the bottom of the remonstrance be part of this public record also. Mr. Kil verified the statement made previously regarding the production of records and stated that the request from Mr. Muenich was made verbally. Mr. Austgen stated that the Public Access Law permits verbal requests.
Public Hearing Closed
Comment from the Town Council – none
Ms. Teibel motioned to adopt Ordinance #1350, establishing certain system development charges for the Town of St. John Sewerage Works as presented with the base charge of $1,000.00, seconded by Mr. Pearson. Mr. Austgen requested that the letter he received dated June 17, 2004, from Mr. Carter regarding the St. John (Indiana) System Development Charges be incorporated as a supplement to the ordinance. Motion unanimously passed. An inquiry was made to ascertain if Mr. Dewey Snow was in attendance for either public hearing. It was noted that he was not and it was requested that the record reflect this.
Police Chief Frego stated that the ordinances assessing fines is not specific as to the occurrences whereby it is unclear the amount of the fine to be collected by the clerk’s office. He requested that these ordinances be amended to be more specific. Mr. Austgen will review.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Roll call was taken with the following members present: Michael Fryzel, President; Jerri Teibel, Vice-President; Gregory Volk, Member; Mark Barenie, Member; Steve Kil, Town Manager; and Sherry Sury, Clerk-Treasurer. Absent were Charles Pearson, Member, and David Austgen, Town Attorney. Mr. Fryzel stated that due to the limited agenda Mr. Austgen asked to be absent tonight.
Mr. Volk motioned to amend the agenda to include the approval of the minutes of the June 17, 2004 Regular Meeting. Seconded by Mr. Barenie. Motion unanimously passed.
Mr. Fryzel, Ms. Teibel and Ms. Sury presented a lapel pin and an award to the owners Thomas & Mary Beth Markovich and Larry & Audrey Fairris and employees Carrie Clemens, Stacey Gibbons, Stephen Kolodziej, Matt Plassman, Sarah Udchitz, and Adam Wythe. Employee Laura Layman, and Town Engineer, Pete Faberbock from Robinson Engineering were not in attendance and their awards will be presented privately.
Mr. Fryzel also thanked the St. John Police and Fire Department personnel, the Lake County, Dyer, Schererville, and Cedar Lake response personnel as well as Prompt Ambulance Service for their quick response and assistance that they all gave to the town.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Linden stated that Mr. Lotton wanted input from the Town as to how this development would fit into St. John and explained that there would be 100 cottage and 186 town homes, 120 luxury homes, with the balance of single family lots being approximately 1,044. Development would take 7-8 years to complete. It was suggested that a committee comprised with members of the Boards be formed to work out the details of the plans.
Discussion followed about the number of cottage and townhomes, lot sizes, and lot frontages. Concerns were also expressed about saturation, impact on the other developers and how it is the responsibility of the Town Council to manage development.
Mr. Kil provided some background information on the initial annexation proposal from Mr. Lotton and stated that Mr. Muenich would be legal counsel.
Mr. Michael Forbes questioned whether such a committee as described is allowed; and recommended they go ahead with the annexation process.
Mr. Pearson commended Jan Duncker and Debbie Fryzel, as well as Jim Funk, Chairman of the Special Events Committee, for the great job they did on the Farmer’s Market this past weekend.
Mr. Volk asked Mr. Kil about the time line for the Comprehensive Plan Study and when the mailing survey will go out. Mr. Kil stated that they are being distributed by the Clerk-Treasurers’ office and is on the town website. Mr. Volk stated that he would like a mailing to everyone in the town. Discussion ensued regarding the size of the questionnaire and whether the survey can be made smaller.
Chief Frego – None.
Mr. Kil stated that the new park superintendent will start on the 19th and the Town needs to provide him with a vehicle to use while at work. He suggested giving him a public works vehicle and getting a new one for public works. Mr. Kil received quotations and recommended purchasing a Ford F250 from Joe Hennessey’s River Oaks Ford for $30,030.21 that includes a snowplow. Discussion ensued. Mr. Volk asked if the park superintendent would take the vehicle home daily. It was agreed that the vehicle would not be a take home vehicle and would be available after hours for town use. Ms. Teibel motioned per the Town Manager’s recommendation to purchase a truck for the St. John Public Works Department for $30,030.21. Seconded by Mr. Pearson. Motion carried with three ayes and one abstention by Mr. Volk. Mr. Kil stated that the cost for the purchase would be borne by the MVH and the water and sewer utility funds.
1) She asked the disposition of the animal control facility. Mr. Kil stated that a whole new facility is being planned.
2) Ms. Szczepaniak stated that over the Fourth of July holiday she called the Police Department twice regarding the fireworks in the Edgewood Subdivision. They were professional fireworks and the police did nothing. The fireworks never stopped while the police were there. Ms. Teibel stated she had the police scanner on during that time and assured her that the police were working non-stop. Discussion ensued.
3) She stated that the garbage collection service is terrible; the garbage is all over the street. Mr. Fryzel told her to call public works and they will stop the truck at the spot.
4) Also stated of major concern, was the speeding traffic and failure to stop at 90th and Calumet Avenue. Ms. Sczcepanik expressed her concern for the young children in the area and stated that the street is now like a drag strip. Chief Frego will have the officers watch the area.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Fryzel referenced Ordinance #526, the requirement of a dumpster at new construction sites. He stated that he has received numerous complaints of debris in the neighborhoods and this ordinance must be enforced starting tomorrow. Mr. Kil was asked to instruct Mr. Foley to advise the builders and make sure every builder has a copy of the ordinance when building permits are issued.
Mr. Kil – None
Police Chief Frego – None
Discussion ensued regarding the enforcement of covenants. The police department cannot enforce covenants; the developer/builder/homeowners association or resident(s) enforce by initiating civil suits.
Mr. Barenie thanked the Public Works and Police Department on behalf of the 452 families that participated in baseball at Civic Park for coordinating and implementing the installation of the speed bumps on Civic Drive. It has made a big difference with the traffic and slowing down the cars going up and down the drive.
Mr. Fryzel stated that he received a thank you from the VFW Post to all the Council Members for remembering the Post and the 50 years of service to the community. A commemorative plaque was sent which will be placed in the hallway.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Truck City of Gary $91,344.00
Great Lakes Peterbilt of Portage $86,189.00
Lindco Equipment Sales of Merrillville $94,944.45
Mr. Austgen confirmed that all bidders submitted bid bonds and product specifications; the bids were in proper form. Ms. Teibel motioned to take the bids under advisement. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Barenie motioned to adopt Ordinance #1356. Seconded by Mr. Pearson. Motion unanimously passed.
Ms. Teibel motioned to adopt Ordinance #1353. Seconded by Mr. Pearson. Mr. Austgen stated that this ordinance requires a public hearing because it concerns rates and charges. Mr. Kil stated that this would be included in the September 16, 2004, public hearing. Motion withdrawn.
Mr. Volk requested that the annexation of Tiburon and the Baacke parcel be placed onto next week’s agenda. Mr. Kil suggested these areas and Grouse Point be included with the Lotton annexation that would square off the town and match the sanitary district. Discussion ensued regarding the actual parcels Mr. Kil proposed adding to the annexation. This item will be discussed further during the September meeting.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Jim Bennett Financial Consultant from J.M. Bennett & Associates provided the opening remarks. He stated the town is in good financial position at this point. They tried to hold the levies down for 2005. The remainder of the 2002 taxes payable in 2003, are now distributed and the 2004 taxes will be certified in September, the first draw for the 2003 payable 2004 taxes should be by December 31st, the second draw sometime in February which would put things back on schedule. He recommended that the budget as advertised be passed and discussed the effect of the challenge to the Supreme Court assessment decision.
Public Comment
Phyllis Bergiel, 14350 West 101st Avenue – stated that she appreciates the fiscal responsibility shown by the town and the willingness of the Council to discuss the various rates and to explain them succinctly.
Public Comment closed.
Ms. Teibel motioned to consider Ordinance # 1354 on First Reading only. Seconded by Mr. Barenie. Motion unanimously passed.
Mr. Pearson motioned to adopt Ordinance #1360. Seconded by Mr. Barenie. Motion unanimously passed
Ms. Teibel motioned to consider Ordinance #1361 by removing the words “be a resident of the Town and shall” located in Section 2 on the First Reading. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Pearson motioned to adopt Ordinance #1361 with the stipulation to remove the words “be a resident of the Town and shall” located in Section 2. Seconded by Ms. Teibel. Motion unanimously passed.
Mr. Barenie thanked Mr. Kielman on behalf of the baseball league for the use of his field.
Mr. Kil commented on the attorney’s response regarding the waiving of fees. Mr. Austgen cautioned about using the term “tax”; there is a rate and a charge. Mr. Kil stated that Ms. Bergiel does have representation because she is in the Sanitary District. Discussion ensued.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Public Comment
Phyllis Bergiel, 14350 101st Avenue - asked how far east from Calumet Avenue the development would be. Mr. Olthof responded that it would be approximately 621.71 feet.
Kevin Cole, 10652 Manor Drive - asked why there is a need for annexation and if there would be any one-acre lots. Mr. Olthof stated that nothing is finalized yet. Mr. Kil mentioned the reason for the annexation is because this location is within the Utility District.
Mr. Barenie motioned to consider Ordinance #1357 on first reading. Seconded by Ms. Teibel. Motion unanimously passed.
Public Comment
Phyllis Bergiel – questioned the user fee asking if it was for the entire district. Mr. Carter stated that the user fees are only for the customers connected to the Town’s utility system.
Public Comment closed
Mr. Pearson motioned to adopt Ordinance #1355. Seconded by Ms. Teibel. Motion carried with four ayes and one nay by Mr. Volk.
Mr. Barenie motioned to adopt Ordinance #1362. Seconded by Ms. Teibel. Motion unanimously passed.
Mr. Fryzel stated that Christmas in the Park would begin in December and summarized the event. The Events Committee has sent advertising out to all businesses in town to sponsor a tree and all the departments of the Town have already sponsored a tree. He requested that the Town Council sponsor a tree along with the Clerk-Treasurer’s office. Ms. Teibel motioned that the Clerk-Treasurers office and the Town Council sponsor a tree in the park not to exceed $30.00 each. Seconded by Mr. Pearson. Motion unanimously passed.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Public Comment – None
Ms. Teibel motioned to consider Ordinance #1353 on the first reading only. Seconded by Mr. Pearson. Motion unanimously passed.
Ms. Teibel mentioned that she saw Mrs. Knabenhans and Mr. Joe Hero outside the town hall requesting signatures from the residents and expressed her concern that the residents did not know what they were signing. She would like to contact each resident that signed the petition.
Mr. Fryzel stated that the Council is on record as opposing TIF’s and that this development was an existing TIF district. He accepted the remonstration for the record.
Mr. Volk stated that he received a phone call from a resident regarding the ongoing removal of trees and brush on 93rd Avenue along the Lake Hills Development. Discussion ensued.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Kil provided the opening remarks and stated that the Town is constructing a new Public Safety Building that will house the Police and Fire Departments, the expansion and remodeling of the Town Hall, a new Public Works facility and the construction of baseball fields. A PowerPoint presentation showed the existing buildings and problems within each that included lack of workspace, storage, inadequate electrical wiring, cramped computer space and more. The cost of the proposed facilities was discussed and Mr. Kil compared this cost with other communities; this project compares favorably. The community survey results were reviewed. A preliminary site plan was presented and the proposed total project cost is $8.75 million dollars; law mandates some of the design requirements.
Mr. Steve Carter, Financial Advisor for the town from H. J. Umbaugh & Associates, stated that the Building Corporation would lease the property back to the town. Bonds will be sold to pay for the construction and will be paid back over twenty-two or twenty-three years. They are trying to keep the cost to the homeowner at seven cents per $100.00 of assessed value, a $150,000.00 assessed home would be about $6.50 a month, a $250,000.00 assessed home would be just over $12.00 a month, a $350,000.00 assessed home would be about $18.00 per month.
Questions were taken from the floor during the presentation. Topics addressed by residents included the projected growth of the town, the tax amount charged to each home, survey information, the proposed fire station at the SE quadrant of town and the status of the K-Mart building and Ice Arena in relation to this project. A representative from the St. John Youth Baseball thanked the Town and offered support for the project stating that the baseball facilities are in the same similar condition as the town buildings. (Public Hearing Attendance Sign in Sheet attached.)
Tom Busch, 10178 Walsh Street – questioned the purpose of the project being handled through the Building Corporation. Mr. Kil explained the need for the Building Corporation and its purpose.
Alex Monanteras, 9823 E Oakridge – stated that he supported the new Town complex and praised the council for their efforts in working so diligently on this project.
Mr. Fryzel closed the floor to public comment.
Mr. Volk stated his concern that the $9 million dollar price tag may be a burden on some taxpayers; he suggested that perhaps the baseball field can be eliminated or have elements of the project phased in or even extend the length of the bond.
Mr. Barenie stated that he strongly supports the entire project as it is and feels it will ensure continued superior services for the town and the residents. It will promote community pride as well as preserving the opportunity for the children to enjoy recreational sports as the town grows. Some items will be a financial burden on some residents but a dollar amount cannot be placed on building friendships and lifetime memories.
Mr. Fryzel stated that the council has been very conservative with this project compared to other communities.
Mr. Kil read Resolution #04-10-21, a resolution making a preliminary determination to enter into a lease and establishing its intent to reimburse itself.
Ms. Teibel motioned to adopt Resolution #04-10-21, a resolution making a preliminary determination to enter into a lease and establishing its intent to reimburse itself. Seconded by Mr. Pearson. Motion carried with four ayes and one nay by Mr. Volk.
Mr. Fryzel stated the Public Hearing was over.
A five-minute break was taken from 8:05 p.m. to 8:10 p.m.
Grimmer Construction $161,015.50
Hasse Construction 143,600.00
Gatlin Plumbing and Heating 95,427.75
DeBoer Corporation 163,546.00
Gough, Inc. 167,013.61
Mr. Fryzel referenced the bid amounts and stated that they should have come in at $75,000 and inquired if the bid was presented properly. Mr. Pharazyn recommended that the bids be taken under advisement so he can review the bids with the Town Engineer.
Mr. Barenie motioned to take the bids under advisement. Seconded by Ms. Teibel. Motion unanimously passed.
Mr. Pearson motioned to adopt Ordinance #1363. Seconded by Ms. Teibel. Motion unanimously passed.
Mr. Barenie motioned to adopt Ordinance #1364. Seconded by Mr. Pearson. Motion unanimously passed.
Weston Ridge Cottage Homes in the amount of $41,236.00
Weston Ridge II in the amount of $37,881.44
Woods of Weston Ridge in the amount of $37,271.20.
Mr. Barenie motioned to approve the letters of credit as read by the Town Manager. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Fryzel stated that the DNR has granted approval for the Target and Strack’s project, they will begin working at the site in the next two days.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Public Comment – None
Mr. Barenie motioned to consider Ordinance #1365 on first reading. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Mike Schilling thanked the Town Council.
Mr. Ubriaco, 8731 Verbena - stated that his wife passed away October 30th, he is going to open his house to other MS patients and would like to start a foundation in his wife’s name. He thanked the fire and police employees for their help over the years.
Mr. Paul Forsythe, Public Works employee, stated that he has worked for the town a short time and commented on how things run smoothly. He thanked the Council for their appreciation of the town employees.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Kil stated that the Plan Commission approved a Letter of Credit for St. John Marketplace LLC or $1,903,568.00 and asked if the Town Council could approve this letter of credit at this meeting. Mr. Pearson motioned to amend the agenda to add the Letter of Credit for St. John Marketplace LLC in the amount of $1,903.568.00. Seconded by Mr. Barenie. Motion passed with four ayes and one abstention by Ms. Teibel.
Mr. Barenie motioned to accept the Letter of Credit for St. John Marketplace LLC in the amount of $1,903.568.00. Seconded by Mr. Pearson. Motion passed with four ayes and one abstention by Ms. Teibel.
Mr. Volk asked if a press release was issued for the openings on the boards and commissions for next year. Discussion ensued.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Ms. Teibel motioned to adopt to adopt Ordinance #1369. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Pearson motioned to adopt Ordinance #1370. Seconded by Ms. Teibel. Motion unanimously passed.
Mr. Volk requested to make a few comments on the bond itself; he stated that he believed all the ball fields, along with the park buildings and facilities that would be renovated should be removed from the bond. The bond should focus only on the municipal buildings. He also stated that all the decisions and input came from the department heads and employees and suggested that the public review and determine what the wants and needs are. Mr. Volk motioned that the Town Council establish a building committee compiled of residents. They would review the final decisions and make the final decisions of the need as requested in the petition they turned in to the council. Motion died for lack of a second.
Mr. Fryzel stated that they have had public hearings, there has been no remonstrance(s) and he trusts the input of the department heads. He also commented on the need for the new park facilities. Discussion ensued. Items addressed included the possibility of having the park board take out a bond for their needs, property acquisition and the cost constraints of the project. It was stated that it is monetarily advantageous to take out only one general obligation bond for everything. Mr. Austgen explained for clarification that the requirements of law, financing, and purpose for the general obligation bond have been met including the need for the property acquisitions.
Mr. Pearson motioned to adopt Ordinance #1371. Seconded by Ms. Teibel. Motion unanimously passed.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Pearson nominated Ms. Teibel for Vice-President of the Town Council for the year 2005. Seconded by Mr. Barenie. Nomination approved by unanimous roll call vote.
Ms. Teibel motioned to retain Mr. David Austgen from the firm of Austgen, Decker & Phillips, P.C. as Police Commission Attorney for the year 2005. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Barenie motioned to retain Russ Prekwas from Robinson Engineering as Town Engineer for the year 2005. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Barenie motioned to approve the following liaison assignments:
Plan Commission and Board of Zoning Appeals Gregory Volk
Park Board Mark Barenie
Sanitary District Jerri Anne Teibel
Waterworks District Jerri Anne Teibel
Police Commission Charles Pearson
Planning & Development Advisory Committee Gregory Volk
Economic Development Commission Michael Fryzel
Fire Department Michael Fryzel
Public Works Michael Fryzel
N.I.R.P.C. Sherry Sury
I.A.C.T. Jerri Anne Teibel
Lake County Solid Waste District Charles Pearson
South County Coalition Jerri Anne Teibel
Quad Town Safety Village Jerri Anne Teibel
Motioned seconded by Mr. Pearson. Motion unanimously passed.
Ms. Teibel motioned to award the bid to St. John Plumbing in the amount of $56,000 for the Patterson Street stormwater project. Seconded by Mr. Pearson. Motion unanimously passed.
Mr. Fryzel thanked the entire council members, department heads, employees and everyone in general for the tremendous job they have done this year. He stated that the comprehensive plan will be presented on January 26th to the Plan Commission and recapped the activities the town has had for the residents this year.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
