Sanitary District Waterworks District Meeting Minutes 2006

Mr. Monanteras called the meeting to order at 6:03 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Alex Monanteras, President; Robert Myers, Vice-President; Kenneth Gembala, Member; Michael Hanlon, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; and Sherry Sury, Clerk-Treasurer. Absent was Patricia Sims-Smierciak, Member and Jerri Teibel, Town Council Liaison.

Election of Officers (Both Districts) –

Mr. Hanlon nominated Mr. Myers for President of both Districts. Seconded by Mr. Gembala. Mr. Gembala motioned to close the floor for nominations. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Gembala nominated Mr. Monanteras for Vice-President of both Districts. Seconded by Mr. Myers. Mr. Gembala motioned to close the floor for nominations. Seconded by Mr. Hanlon. Motion unanimously passed.

Approval of the Minutes – Regular Meeting of December 19, 2005 –

Mr. Monanteras motioned to approve the minutes of the regular meeting of December 19, 2005. Seconded by Mr. Hanlon. Motion passed with three yeas and one abstention by Mr. Gembala.

SANITARY DISTRICT

Old Business

Status report – Recapture Agreements Lotton (Both Districts) –

Mr. Wyllie stated that he received a call today from attorney Todd Leeth; they are waiting for the completion of a couple of units. Mr. Faberbock turned over one of the exhibits he was responsible for and the agreements have been forwarded for execution. The property exhibits will be attached to the agreements and recorded. Mr. Wyllie stated that basically it’s a done deal with just some formalities remaining.

Proposed Capital Improvement Projects Update

LS #3 –

Mr. Faberbock stated that there is nothing new on LS#3. He stated that the Plan Commission deferred the primary plan acceptance for Peninsula identified as Homestead Terrace. He asked Mr. Muenich if he is going to install the 24” as requested, and this item is still outstanding. Mr. Monanteras inquired about the Baacke property and LS#3 and Mr. Faberbock reported the status of the meeting and that he was waiting for a return call. Mr. Wyllie stated that he sent the appraiser the legal descriptions of the first two large parcels for elimination if they must do a condemnation.

South of 93rd Avenue Extension – Phase III –

Mr. Faberbock stated that he met with Mike Muenich today, provided an update and referenced the map that was distributed to the members. He stated that they were allowed to go on the property to get soil borings.

Status report – Wellington Estates Sewer Reimbursement Agreement (Both Districts) –

Mr. Faberbock stated that he spoke with Mike Muenich and advised him that the reimbursement would be only for the oversize of pipe rather than the whole thing.

Consider Contribution toward the Municipal Complex Construction Project –

Discussion ensued. Mr. Monanteras motioned to contribute $600,000 to the Municipal Complex: $180,000 from Water improvement Fund, $200,000 from Wastewater improvement Fund and $220,000 from Wastewater System Development Fund based on the recommendation of Mr. Carter as to where the funds should come from. Seconded by Mr. Hanlon. Motion unanimously passed.

New Business

Consideration of proposal for engineering services by Robinson Engineering (Both Districts) –

Mr. Hanlon motioned to approve the Robinson Engineering contracts for both districts. Seconded by Mr. Gembala. Motion unanimously passed.

Consideration of contract for attorney services by Wieser Sterba and Wyllie (Both Districts) –

Mr. Hanlon motioned to approve the contract for the attorney services of Wieser Sterba and Wyllie (Both Districts). Seconded by Mr. Gembala. Motion unanimously passed.

Consideration of appointment of financial consultant – H.J. Umbaugh (Both Districts) –

Mr. Monanteras motioned to approve H.J. Umbaugh, specifically Steve Carter, as the financial consultant for both districts. Seconded by Mr. Hanlon. Motion unanimously passed.

Payment of Bills #2000 - #2003 for $73,625.15 for Sanitary District & WW Utility #6000 - #6013 for $59,891.44 –

Mr. Hanlon motioned to approve payment of vouchers #2000 - #2003 for $73,625.15 for the Sanitary District and WW Utility vouchers #6000 - #6013 for $59,891.44. Seconded by Mr. Monanteras. Motion unanimously passed.

Any and all business that may come before the Board –

None

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Water Tower Construction Project

Status Report – Developers’ Contributions –

Mr. Monanteras motioned to accept the $30,000 contribution from Olthof Homes for the Water Tower Project. Seconded by Mr. Hanlon. Motion unanimously passed. Discussion ensued regarding the status of the contributions from the developers that have not yet responded.

Mr. Pharazyn mentioned the project timeline this spring to paint the west water tower and will present proposals for the logo painting. He stated that he would give everyone a copy of the Construction Digest that has the water tower project featured on the front cover.

Water Filtration Project –

Mr. Pharazyn referenced a report that will be generated monthly showing the project status, there is a concern there may be a two-week delay that would move the project completion to the middle of June. He stated the initial complaint was regarding yellow water and summarized the various corrective measures available and what steps have already been taken.

Partial Payout #2 –

Mr. Monanteras motioned to approve the payment of $99,337.50 as partial pay estimate #2 to Gaskill and Walton for the Water Treatment Plant Improvements. Seconded by Mr. Hanlon. Motion unanimously passed.

New Business

Mr. Wyllie stated that he has finalized the agreement with the counsel of Verizon, and that includes a $20,000 capital contribution.

Mr. Pharazyn provided an overview of the 2005 completed projects and the anticipated department needs and projects for 2006.

Payment of Bills - #3000 - #3002 for $2,739.41 for Waterworks District and #4000 - #4042 for $138,273.18 for Water Utility –

Mr. Monanteras motioned to pay vouchers #3000 - #3002 for $2,739.41 for the Waterworks District and vouchers #4000 - #4042 for $138,273.18 for the Water Utility. Seconded by Mr. Hanlon. Motion unanimously passed.

Any and all business that may come before the Board –

None

Public Comment –

None

Mr. Faberbock mentioned he would like to start investigating locations for a well in the southwest quadrant.

Adjournment –

Mr. Gembala motioned to adjourn the meeting. Seconded by Mr. Monanteras. Motion unanimously passed. Meeting adjourned at 6:50 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

Mr. Myers called the meeting to order at 6:02 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Robert Myers, President; Alex Monanteras, Vice-President; Kenneth Gembala, Member; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Jim Wieser for Randy Wyllie, Attorney; Jerri Teibel, Town Council Liaison; and Sherry Sury, Clerk-Treasurer.

Approval of the Minutes – Regular Meeting of January 16, 2006 –

Mr. Hanlon motioned to approve the minutes of the Regular Meeting of January 16, 2006 as presented. Seconded by Mr. Monanteras. Motion passed with four yeas and one abstention by Ms. Sims-Smierciak.

SANITARY DISTRICT

Old Business

Status report – Recapture Agreements Lotton (Both Districts) –

Mr. Wieser stated that Mr. Wyllie spoke with Todd Leeth, the attorney for Lotton, last week. Mr. Leeth said that Mr. Lotton was going to sign the documents and they would be sent back to Mr. Wyllie; however, Mr. Wyllie has not received the agreements yet.

Proposed Capital Improvement Projects Update

LS #3 –

Mr. Faberbock stated that they are still working with the developer of Homestead Terrace and there are some questions regarding the ownership of the land for the easements. He spoke with the appraiser and title commitments will be reviewed.

South of 93rd Avenue Extension – Phase III –

Mr. Faberbock stated that the route has been established and they are working with the developer.

Grant of Right to Install Sewer Lines – Gregory/Mary J Lee –

Ms. Sury stated that Mr. Lee requested to be on the agenda and she has not heard from him yet. This matter was deferred.

Status report – Verification of Tax Key Numbers for utility users out of town boundaries –

Mr. Wieser referenced the request he submitted to the Auditor’s office and stated they are waiting for confirmation that the parcels are in the computer system for taxation purposes.

Proposal by Robinson Engineering for Atlas (Both Districts) –

Mr. Monanteras motioned to approve the proposal of $13,072.00 for the water and sewer atlas sets. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Agreement – Robinson Engineering for Transmission Line to Schererville (Parallel Interceptor) –

Mr. Hanlon motioned to approve the contract with Robinson Engineering to design a transmission line to Schererville, the parallel interceptor, at a cost of $196,600.00. Seconded by Mr. Monanteras. Motion unanimously passed. Mr. Carter has advised that the payment for this engineering agreement of $196,600 is to be paid out of the Wastewater Treatment Facility Fund.

Grant of Right to Install Sewer/Water Lines (Both Districts) 20 acres (10201 Calumet Avenue) status report –

Mr. Wieser stated he has the Grant of Right Agreements for both, the water and sewer; however, the $25.00 processing fee for each agreement has not been paid. Discussion ensued regarding the review by Mr. Faberbock and Mr. Pharazyn of this request. Mr. Gembala motioned to table this item for the next meeting. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

New Business –

None

Payment of Bills - #2004 - #2013 for $16,041.57 for Sanitary District & Wastewater Utility #6014 - #6046 for $775,337.26 –

Mr. Hanlon motioned to pay vouchers #2004 - #2013 for $16,041.57 for Sanitary District and Wastewater Utility vouchers #6014 - #6046 for $775,337.26. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Any and all business that may come before the Board –

None

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Water Tower Construction Project

Status Report – Developers’ Contributions –

Mr. Faberbock stated that there is nothing new on this item.

Proposal for Logo Painting –

Item deferred.

Water Filtration Project –

Discussion ensued regarding the project status report and the estimated time frame of completion to be anticipated the first week of June. Partial Payout #3 – Ms. Sims-Smierciak motioned to approve Partial Payout #3 for $72,100.35. Seconded by Mr. Monanteras. Motion unanimously passed.

Grant of Right to Install Water Lines – John/Linda Ruzich –

Mr. Monanteras motioned to grant John & Linda Ruzich the right to install water lines and connect to the district’s water utility system along with their waiver of the right to remonstrate against annexation (so long as Mr. Pharazyn has checked with Derwin to ensure that the location is set up as they think it is). Seconded by Mr. Hanlon. Motion unanimously passed.

Capital contribution from Verizon –

Mr. Wieser stated that they received an e-mail from Verizon offering $16,500 as capital contribution rather than the $20,000 the district requested. Discussion ensued. Mr. Monanteras motioned to accept this contribution and have Mr. Wieser contact Verizon to forward the contract for execution. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Proposal from Peerless-Midwest – Fracture Trace Analysis S/W part of Town of St. John –

Mr. Monanteras motioned to approve the proposal of $4,850.00 for a Fracture Trace Analysis in the southwest part of town by Peerless-Midwest. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Agreement for Gates of St. John – Engineering Agreements for the Water Tower, Treatment Facilities and Well -

Mr. Myers stated that the total cost is $212,700.00. Discussion ensued regarding whether the developer’s engineers have already done the designs. Mr. Gembala motioned to table this item to the next meeting until further information is received from the developer. Seconded by Mr. Monanteras. Motion unanimously passed.

New Business –

None

Payment of Bills - #3003 - #3014 for $20,568.05 for Waterworks District and #4043 - #4100 for $700,710.63 for the Water Utility –

Mr. Monanteras motioned to approve payment of vouchers #3003 - #3014 for $20,568.05 for the Waterworks District and #4043 - #4100 for $700,710.63 for the Water Utility. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Any and all business that may come before the Board -

Ms. Sury provided an overview of the work in process and explained how the new utility bill will look.

Public Comment –

None

Mr. Myers stated that the last two weeks have been hectic for the Board and thanked Mr. Pharazyn and Ms. Sury for their help.

Adjournment –

Ms. Sims-Smierciak motioned to adjourn the meeting. Seconded by Mr. Hanlon. Motion unanimously passed. Meeting adjourned at 6:40 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

Mr. Myers called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Robert Myers, President; Alex Monanteras, Vice-President; Kenneth Gembala, Member; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney and Sherry Sury, Clerk-Treasurer. Jerri Teibel, Town Council Liaison was absent.

Approval of the Minutes – Regular Meeting of February 20, 2006 –

Mr. Hanlon motioned to approve the minutes of the Regular Meeting of February 20, 2006. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

SANITARY DISTRICT

Old Business

Proposed Capital Improvement Projects Update

LS #3 –

Mr. Faberbock stated that the project was addressed at the last Plan Commission meeting and that Mr. Muenich is looking for waivers. Mr. Wyllie reported that the appraisals for the easements along US 41 are extremely high, he is going to meet with the appraiser and try to iron out the numbers and then they can move forward. The land originally owned by Mr. O’Day was for Well #4 and is now owned by the Schillings. He will have an update at the next study session.

South of 93rd Avenue Extension – Phase III –

Mr. Faberbock reported that the design work has been finalized and referenced the time needed to obtain the permit from IDEM.

Grant of Right to Install Sewer/Water Lines (Both Districts) 20 acres (10201 Calumet Avenue) status report –

Discussion ensued regarding the possibility of annexation of the parcel if contiguous; item deferred to the next study session.

New Business –

None

Payment of Bills - #2014 - #2023 for $14,399.14 for Sanitary District & WW Utility #6047 - #6078 for $139,120.26 –

Mr. Monanteras motioned to approve Sanitary District bills #2014 - #2023 for $14,299.14 and for Wastewater Utilities #6017 - #6078 for $139,120.26. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Pharazyn stated that he spoke with Jim McKay from the railroad regarding the future easement and the possibility of a one-time payment of approximately $425,000 rather than leasing.

Public Comment

Ms. Sury stated that the Town Council has approved the Wellington Agreements on March 16, 2006, and that these documents needed to be executed by Mr. Myers.

WATERWORKS DISTRICT

Old Business

Water Tower Construction Project

Status Report – Developers’ Contributions –

Mr. Myers stated that a check has been received from another developer and requested that a follow up be made to Tram Development.

Water Filtration Project – Partial Payout #4 –

Mr. Monanteras motioned to approve Partial Payout #4 for $137,774.70 to Gaskill and Walton. Seconded by Mr. Hanlon. Motion unanimously passed.

Agreement for Gates of St. John - Water Tower, Treatment Facilities, Well –

Mr. Monanteras motioned to approve the Robinson Engineering contract and start the engineering for the three projects; the water tower, treatment facilities and well for a total of $212,700.00. Seconded by Mr. Hanlon. Motion unanimously passed.

New Business

Permission for Public Works Director to attend AWWA Conference – Mr. Hanlon motioned that Mr. Pharazyn attend the AWWA Conference, not to exceed $2,000.00. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Payment of Bills - #3015 - #3026 for $15,212.89 for Waterworks District and #4101 - #4151 for $281,810.01 for Water Utility –

Mr. Monanteras motioned to approve bill payments for Waterworks District #3015 - #3026 for $15,212.89 and Water Utilities #4101 - #4151 for $281,810.01. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Monanteras mentioned that Steve Carter would make his financial review presentation at the April 3rd study session.

Public Comment –

None

Adjournment –

Mr. Monanteras motioned to adjourn the meeting. Seconded by Mr. Hanlon. Motion unanimously passed. Meeting adjourned at 6:30 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

Mr. Myers called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Robert Myers, President; Alex Monanteras, Vice-President; Kenneth Gembala, Member; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney and Sherry Sury, Clerk-Treasurer. Jerri Teibel, Town Council Liaison was absent. Also present was Steve Carter, Umbaugh & Associates.

Approval of the Minutes – Regular Meeting of March 20, 2006 –

Mr. Hanlon motioned to approve the Regular Meeting minutes of March 20, 2006. Seconded by Mr. Monanteras. Motion unanimously passed.

SANITARY DISTRICT

Old Business

Proposed Capital Improvement Projects Update

LS #3 –

Mr. Wyllie referenced the letter that he sent to Mike Muenich and stated that he has not heard back from him. Mr. Pharazyn provided a cost estimate of approximately $299,000 to extend the sewer and he stated that he would like to proceed with the project. Discussion ensued regarding the contribution of funds (a portion) to be received later for the project from the developer and that the quote is for an 8-inch sewer from the southwest corner of the property to LS #3.

Approval of payment for appraisals –

Mr. Monanteras motioned to pay $3,550.00 to the Vale Appraisal Group. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

South of 93rd Avenue Extension – Phase III –

Mr. Hanlon motioned that a special meeting be scheduled before the next study session at 5:50 p.m. on May 1st for permission to advertise for the notice to bid on this project. Seconded by Mr. Monanteras. Motion unanimously passed.

Grant of Right to Install Sewer/Water Lines (Both Districts) 20 acres (10201 Calumet Avenue) status report –

Mr. Monanteras motioned to deny the request of the Grant of Right to install water and sewer lines for the property at 10201 Calumet Avenue. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Approval of request for refund from Tri-County Development Permit fees paid –

Mr. Monanteras motioned to authorize the refund of permit fees in the amount of $3,729.00. Seconded by Mr. Hanlon. Motion unanimously passed.

Sewage Capacity Charge – Paul Hemmer (Tractor Supply) –

Mr. Hanlon motioned to approve the sewage capacity charge in the amount of $8,041.54. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Permission to purchase cargo van -

Mr. Monanteras motioned to approve the purchase of a customer service vehicle (cargo van) in the amount of $24,495.72 plus and additional $1,500.00 for the aftermarket items from LakeShore Ford in Chesterton, IN with the payment of funds to be split evenly between water and sewer. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

New Business

Agreement with Umbaugh for Financial Management Report for Sewer Utility –

Mr. Carter reported that the fees are the same as last year and that these agreements are just for an internal compliance update. Mr. Monanteras motioned to approve the Umbaugh agreement for $5,750.00 for the sewer utility. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Payment of Bills - #2024 - #2033 for $12,701.67 for Sanitary District & WW Utility #6079 - #6112 for $134,097.33 –

Mr. Hanlon motioned to approve vouchers #2024 - #2033 for $12,701.67 for the Sanitary District and vouchers #6079 - #6112 for $134,097.33 for the Wastewater Utility. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Any and all business that may come before the Board –

Mr. Myers mentioned that he received a letter from Robinson Engineering stating that Adam James has resigned and Mr. Ed Tunelius will replace Mr. James.

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Water Tower Construction Project

Status Report – Developers’ Contributions –

Mr. Pharazyn stated that he met with Mr. Rich Wolf from Tram Development, they have not decided on an exact amount. The discussion included the amount of the contribution to be from $22,000 - $25,000.

Partial Payout #8 –

Mr. Monanteras motioned to approve partial payment #8 in the amount of $49,825.00 to Pittsburgh Tank & Tower. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Water Filtration Project

Partial Payout #5 –

Mr. Monanteras motioned to approve Partial Payout #5 to Gaskill & Walton in the amount of $94,312.35. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Approval of payment for emergency water invoices to Schererville #1001 - #1007 –

Ms. Sims-Smierciak motioned to approve the emergency water invoices to Schererville totaling $8,559.32. Seconded by Mr. Hanlon. Motion unanimously passed.

SCADA Project – Update – Both Districts –

Mr. Pharazyn stated that he went to Minnesota to meet with all the principals and stated that the meeting was beneficial, as all the parties know their area of responsibility and the issues at hand were resolved.

Update – Water System Development Charges – Red Bud –

Mr. Myers stated that he discussed this request with Mr. Pharazyn and it is difficult for this contractor to pay the amount of money that is owed. However, he also does restoration work. Discussion ensued. Mr. Myers and Mr. Pharazyn suggested that he repay the Town with his restoration services by receiving credit through the invoices that would be submitted. Mr. Pharazyn will keep track of the invoices and advise when the amount owning is paid in full. Mr. Monanteras motioned to allow Red Bud to pay the Town for the water system development charges with his restoration services issued through invoices to be credited. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Permission to purchase cargo van –

See Sanitary District

New Business

Agreement with Umbaugh for Financial Management Report for Water Utility – Report presentation by Steve Carter –

Mr. Monanteras motioned to approve the agreement with H. J. Umbaugh for the water utility in the amount of $5,750.00. Seconded by Mr. Hanlon. Motion unanimously passed.

Payment of Bills - #3027 - #3033 for $9,962.84 for Waterworks District and #4152 - #4204 for $286,741.83 for Water Utility –

Mr. Hanlon motioned to approve vouchers #3027 - #3033 for $9,962.84 for the Waterworks District and #4152 - #4204 for $286,741.83 for the Water Utility. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Any and all business that may come before the Board -

Mr. Steve Carter, Umbaugh & Associates summarized the contents of the year-end sewage works financial report that was provided to all the members. In summary for sewer, he stated that they could accomplish what they want this year but they will drain all their reserves and need to borrow from the wastewater treatment expansion fund. Mr. Carter recommended that a resolution be drawn up for formal action by the board to borrow from the wastewater treatment expansion fund. Discussion ensued regarding the intended use of the system development charges.

Mr. Pharazyn stated that authorization is needed to set up a water meter replacement fund for both the sewer and water districts.

Mr. Carter reviewed the financial summary for the municipal water utility and the 2006 budget. Discussion ensued.

Public Comment –

None

Adjournment –

Mr. Hanlon motioned to adjourn the meeting. Seconded by Mr. Monanteras. Motion unanimously passed. Meeting adjourned at 7:08 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

Mr. Myers called the meeting to order at 6:06 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Robert Myers, President; Alex Monanteras, Vice-President; Kenneth Gembala, Member; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney and Sherry Sury, Clerk-Treasurer. Jerri Teibel, Town Council Liaison was absent.

SANITARY DISTRICT

Old Business

Permission to advertise for bid of South of 93rd Avenue Extension – Phase III –

Mr. Wyllie referenced the letter sent to Mr. Muenich regarding the route; drop manhole, and the temporary and permanent easements. Discussion ensued. Publication in the paper would be scheduled for May 12 and May 19, bid opening on June 1, and during a special meeting on June 5, 2006, anticipation of the award. Ms. Sims-Smierciak motioned to advertise for the project along with the route, drop manhole and easement so mentioned. Seconded by Mr. Monanteras. Motion unanimously passed.

Public Comment –

None

Adjournment –

Mr. Monanteras motioned to adjourn the meeting. Seconded by Mr. Gembala. Motion unanimously passed. Meeting adjourned at 6:10 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

Mr. Myers called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Robert Myers, President; Alex Monanteras, Vice-President; Kenneth Gembala, Member; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Pete Faberbock, Robinson Engineering; Randy Wyllie, Attorney; and Sherry Sury, Clerk-Treasurer. Absent were Bob Pharazyn, Public Works Director and Jerri Teibel, Town Council Liaison.

Approval of the Minutes – Regular Meeting of April 17, 2006 –

Mr. Monanteras motioned to approve the minutes of the Regular Meeting of April 17, 2006. Seconded by Mr. Hanlon. Motion unanimously passed.

SANITARY DISTRICT

Old Business

Proposed Capital Improvement Projects Update

LS #3 – Elimination Project –

Mr. Faberbock referenced a letter he received from Michael Muenich contending the design of the project. He stated that he is not sure where Mr. Muenich’s numbers come from; he reviewed the design and believes it is fine. Mr. Myers stated that he met with Mr. Faberbock and Mr. Tunelius who is handling the project with Mr. Faberbock. Mr. Myers requested that Mr. Wyllie send a letter to Mr. Muenich advising him that the district is staying with their plan, their engineer and their cost. If Mr. Muenich would like to submit another set of plans showing what he would like to do along with an itemized cost from another subcontractor the district would look at it. Mr. Wyllie stated that the Plan Commission minutes show that Mr. Muenich can run his own project if they cannot come to an agreement. Discussion ensued regarding the installation of the 8” as a private line.

South of 93rd Avenue Extension – Phase III –

Mr. Faberbock stated that they are out to bid right now. They have received the finalized route from Mr. Muenich. The sewer routing has changed a bit by the addition of a couple of manholes due to a curved street.

New Business

Permission to purchase photocopy machine Sewer & Water Districts –

Ms. Sury explained the need for two copiers. Mr. Monanteras motioned to approve the purchase of two machines not to exceed $24,000 to be split 50/50 between the two districts. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Payment of Bills - #2024 - #2050 for $22,209.83 for Sanitary District & Wastewater Utility #6113 - #6142 for $185,331.40 –

Mr. Hanlon motioned to pay vouchers #2024 - #2050 for $22,209.83 for the Sanitary District and Wastewater Utility vouchers #6113 - #6142 for $185,331.40. Seconded by Mr. Monanteras. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Monanteras referenced a letter that was received from Steve Carter regarding the costs involved in eliminating the $10,000 per year (plus inflation) charge the district pays the railroad for the easement. He stated that the district’s cost for the proposed purchase of the easement is approximately $425,000.00. Discussion ensued. Mr. Faberbock stated that the drawings show an existing gas pipeline and utility easement that have non-encroachment areas stipulated in the lease agreement of that same railroad right of way. It is looking difficult to put the sewer where they want it and they are looking at different options.

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Water Tower Construction Project

Status Report – Developers’ Contributions –

It was reported that no additional contributions have been received.

New Business –

None

Payment of Bills - #3034 - #3046 for $20,562.18 for the Waterworks District and #4205 - #4262 for $285,606.16 for Water Utility –

Ms. Sims-Smierciak motioned to approve payment of vouchers #3034 - #3046 for $20,562.18 for Waterworks District and vouchers #4205 - #4262 for $285,606.16 for Water Utility. Seconded by Mr. Hanlon. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Monanteras motioned to amend the agenda to add discussion of the logo installation and possibly award the contract. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Logo Installation and Award –

Mr. Myers referenced a letter that Mr. Pharazyn received regarding the logo painting. Discussion ensued. Ms. Sims-Smierciak motioned to approve Putnam County Painting to paint the logos for $48,000.00 plus $4,000.00 for the clear coating for a cost not to exceed $52,000.00. Seconded by Mr. Monanteras. Motion unanimously passed.

Public Comment

Mr. Tom Czechanski from Underground Pipe & Valve stated that they mistakenly installed incorrect non-stainless steel saddles at the Renaissance subdivision. The saddles installed are corrosion resistant. Discussion ensued. Mr. Myers stated that Mr. Pharazyn, (presently on vacation) would address this issue upon his return. Mr. Wyllie stated that the Water Standards are at the discretion of the Public Works Director.

Mr. Gembala asked if they are on schedule for the water switch over in June. Mr. Myers stated that he has spoken with Mr. Pharazyn and he reported that they are ahead of schedule.

Adjournment –

Ms. Sims-Smierciak motioned to adjourn the meeting. Seconded by Mr. Hanlon. Motion unanimously passed. Meeting adjourned at 6:25 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

Mr. Myers called the meeting to order at 6:0 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Robert Myers, President; Alex Monanteras, Vice-President; Kenneth Gembala, Member; Michael Hanlon, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; Barbara Haralovich, Recording Secretary Pro-Tem for Sherry Sury. Absent were Patricia Sims-Smierciak, Member; Sherry Sury, Clerk-Treasurer; and Jerri Teibel, Town Council Liaison.

SANITARY DISTRICT

Old Business

Award of bid for South of 93rd Avenue Extension – Eastside Interceptor Sewer Phase III –

Mr. Faberbock recommended that the project be re-bid as soon as possible. Discussion ensued. Mr. Hanlon motioned to reject the two bids received and re-bid the project as soon as possible. Seconded by Mr. Monanteras. Motion unanimously passed.

Sanitary Interceptor Sewer Extension & Reimbursement Agreement and Sewer Transmission Extension & Reimbursement Agreement – Gates of St. John –

Mr. Monanteras motioned to approve the Sanitary Interceptor Sewer Extension and Sewer Transmission Extension Reimbursement Agreements dated May 15, 2006. Seconded by Mr. Hanlon. Motion unanimously passed.

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Water Utility Expansion & Reimbursement Agreement – Gates of St. John –

Mr. Monanteras motioned to approve the Water Utility Expansion & Reimbursement Agreement dated May 15, 2006. Seconded by Mr. Hanlon. Motion unanimously passed.

Water filtration Project – Partial Payout #6 - Gaskill & Walton –

Mr. Monanteras motioned to pay Partial Payout #6 in the amount of $644,081.40 to Gaskill & Walton. Seconded by Mr. Hanlon. Motion unanimously passed.

Public Comment -

None

Adjournment –

Mr. Monanteras motioned to adjourn the meeting. Seconded by Mr. Hanlon. Motion unanimously passed. Meeting adjourned at 6:10 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

Mr. Myers called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Robert Myers, President; Alex Monanteras, Vice-President; Kenneth Gembala, Member; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; Jerri Teibel, Town Council Liaison; and Sherry Sury, Clerk-Treasurer.

Approval of the Minutes – Special Meeting of May 1, 2006 & Regular Meeting of May 15, 2006 –

Mr. Monanteras motioned to approve the minutes of the Special Meeting of May 1, 2006 and the Regular Meeting of May 15, 2006. Seconded by Mr. Hanlon. Motion unanimously passed.

SANITARY DISTRICT

Old Business

Proposed Capital Improvement Projects Update

LS #3 – Elimination Project –

Mr. Faberbock stated that they are finalizing the design and the project will be ready to go out to bid as soon as possible. Discussion ensued regarding the 8” line for the Homestead Subdivision. He stated there is not enough elevation for an 8” line and there is not enough flow for a siphon, the only thing they can do is put in a lift station. Mr. Wyllie stated that the attorney’s are meeting this Friday to discuss IDEM issues.

South of 93rd Avenue Extension – Phase III –

Mr. Faberbock stated that they are ready to go to for bid. Discussion ensued regarding the anticipated receipt of the signed easements from Mr. Muenich. Construction on the project is scheduled to start after Labor Day.

DMJM & HARRIS – Norfolk Southern Railway Agreement –

Mr. Faberbock stated that they are still looking at the options.

Request of Olthof Homes – Grant of Right for Water/Sewer Lines-Northwest corner of Blaine and 101st Avenue –

Mr. Wyllie stated that he will request from Olthof Homes confirmation of the ownership of the property and the status of the development. He requested that this item be deferred until he receives the documents. Mr. Pharazyn stated that the contractor’s engineer also has some work to complete. Mr. Gembala motioned to defer this item to the next regular meeting. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

New Business –

None

PAYMENT OF BILLS - #2051 - #2061 for $16,137.24 for the Sanitary District & Wastewater Utility #6143 - #6170 for $118,701.47 –

Mr. Hanlon motioned to pay vouchers #2051 - #2061 for $16,137.24 for the Sanitary District and for the Wastewater Utility vouchers #6143 - #6170 for $118,701.47. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Monanteras inquired as to the status of the park restoration in relation to the eastside interceptor sewer project close out. Mr. Faberbock stated that he would contact the contractor immediately to set up a meeting so this item can be completed.

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Water Tower Construction Project –

Update

Developers’ Contributions –

Update was not provided.

Pittsburgh Tank & Tower Invoice –

Mr. Monanteras motioned to approve the payment of $37,097.50 for Partial Payout #9 to Pittsburgh Tank & Tower. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Logo Painting –

Mr. Pharazyn stated that they are starting on the second logo on the Kilkenny Water Tower and will delay the painting of the east tower (Hack Street) until September due to a high demand for water. This will not create a problem with the painter nor affect the cost of the painting contract.

Capacity Water Treatment Plant -

Update

Invoices from Schererville –

Discussion ensued regarding Invoices #1009 and #1010; description and service receipts provided with the billing did not agree and requested that contact with Schererville be made to provide clean invoices for approval. Mr. Monanteras motioned to defer the invoices to the next regular meeting. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Gaskill & Walton invoice –

Mr. Monanteras motioned to approve the revised partial payment #7 in the amount of $236,707.80. Seconded by Mr. Hanlon. Motion unanimously passed.

Fracture Trace Analysis –

Mr. Pharazyn stated that he has been sending letters out.

SCADA Project – Update – Both Districts –

Mr. Pharazyn stated that there will be a change order and that a meeting is scheduled for later in the week. He will report the status at the next study session.

Underground Pipe & Valve – Renaissance Subdivision “Saddles” Agreement – 20-year warranty –

Mr. Pharazyn reported that the contractor was advised that they have two weeks to execute the agreement and that if the agreement is not received, a stop order will issued.

Update – Tower for Gates of St. John, Lotton Development –

Mr. Pharazyn reported that he was advised by the contractors that it would take at least 400 days to construct the water tower by the time they receive the notice to proceed. Discussion ensued regarding the water supply and potential cost of the Town’s portion of this project. Mr. Pharazyn provided a handout to the board members indicating different types of water towers and mentioned that the filtration plant could be at the bottom of the tank.

NEW BUSINESS

Resolution #WD 06-06-19 Recommending the Establishment of an Ordinance Regarding Illegal Connections and/or Tampering with the Waterworks System –

Ms. Sims-Smierciak motioned to pass Resolution #WD 06-06-19. Seconded by Mr. Hanlon. Motion unanimously passed.

PAYMENT OF BILLS - #3047 - #3060 for $22,410.97 for Waterworks District and #4263 - #4317 for $756,566.25 for Water Utility –

Mr. Monanteras motioned to pay bills #3047 - #3060 for $22,410.97 for the Waterworks District and bills #4263 - #4317 for $756,566.25 for the Water Utility. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Monanteras inquired as to the status of the system development charges received for sewer and water for 2006 and also inquired as to the status of the water rate increase. Mr. Myers reported that he would ask Mr. Fryzel to find out when the public hearing would be held for the water rate increase. Ms. Sury advised the board that these fund reports would be provided to the board members as soon as possible.

Mr. Monanteras asked Ms. Sury if there was any negative feedback received from the out of town customers on the billing for the hydrant rentals. Ms. Sury reported the feedback was minimal. He asked Mr. Wyllie about the new taxing district including Center Township for the Lotton Development (Gates of St. John) and Grouse Pointe. Discussion ensued. Mr. Wyllie was asked to follow up on this to make sure that the tax key numbers are provided to the auditor.

Public Comment –

None

Adjournment –

Mr. Monanteras motioned to adjourn the meeting. Seconded by Ms. Sims-Smierciak. Motion unanimously passed. Meeting adjourned at 7:55 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

Mr. Myers called the meeting to order at 6:02 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Robert Myers, President; Alex Monanteras, Vice-President; Kenneth Gembala, Member; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; and Sherry Sury, Clerk-Treasurer. Absent was Jerri Teibel, Town Council Liaison.

Approval of the Minutes – Special Meeting of June 5, 2006 and Regular Meeting of June 18, 2006 –

Mr. Monanteras motioned to approve the minutes of the Special Meeting of June 5, 2006. Seconded by Mr. Hanlon. Motion passes with four ayes and one abstention by Ms. Sims-Smierciak.

Mr. Monanteras motioned to approve the minutes of the Regular Meeting of June 18, 2006. Seconded by Mr. Hanlon. Motion unanimously passed.

SANITARY DISTRICT

Old Business

Proposed Capital Improvement Projects Update

LS #3 – Elimination Project –

Mr. Faberbock stated they have just finalized the erosion control and L.C. permits have been sent to IDEM. They are ready to go out for bid and the easements will be provided once the contract is signed. He stated that he anticipates contract acceptance and the work to begin in late August.

South of 93rd Avenue Extension – Phase III –

Mr. Faberbock stated that this project is out to bid with the bid opening scheduled for August 10th. He stated that the contractors that already paid for the bid package in the initial round, would not be subject to pay for the re-bid package and that a letter to the Clerk’s office regarding the package charges would be provided.

Eastside Interceptor Sewer Project – Restoration of park in Fairway Estates –

Mr. Faberbock stated that he has not had a response from the contractor as yet. He will meet with him at the site within the next two weeks. Discussion ensued. Mr. Pharazyn stated that he spoke with the contractor and asked for a credit to the town and he will arrange for a local landscaper to complete the work.

DMJM + HARRIS – Norfolk Southern Railway Agreement –

Mr. Pharazyn stated that Robinson Engineering is still working on this, and that they have not had a meeting in about three weeks. He will follow up on this matter with Pete.

Request of Olthof Homes – Grant of Right for Water/Sewer Lines – Northwest corner of Blaine and 101st Avenue –

Mr. Pharazyn stated that he spoke with Mr. Leneham, he asked that this item be tabled because the engineers have not agreed on a portion of the master plan. Mr. Monanteras motioned to defer the Olthof request until the next meeting. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

New Business

Request for Grant of Right for Water/Sewer Lines – Association for Protestant Reformed Secondary Education at 109th and Calumet Avenue –

Mr. Pharazyn stated that the Association is definitely interested in a water connection and perhaps sanitary which is dependent upon the cost. A representative (not identified) of the Association asked what the Districts feelings were about the extension before the Association proceeds with engineering, etc. Another representative (not identified) of the Association addressed the board and stated they will have permits for a mound system and well. They would like to know the feasibility of a water hookup and the specific requirements so they can determine cost. Discussion ensued. Mr. Myers stated the he would prefer both water and sewer be installed and then work out a recapture agreement with anyone who ties in on it. Additional discussion ensued. Mr. Monanteras motioned to defer this item to the next study session. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Payment of Bills - #2062 - #2068 for $12,355.39 for Sanitary District & Wastewater Utility #6171 - #6193 for $81,649.22 –

Mr. Hanlon motioned to pay vouchers #2062 - #2068 in the amount of $12,355.39 for the Sanitary District and for the Wastewater Utility #6171 - #6193 for $81,649.22. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Faberbock handed out to the members a spreadsheet for the 36” Transmission Sewer Line Project (Lotton Property) and explained the schedule.

The utility billing clerk advised Ms. Sury that Mr. Neitzel told her to charge sewage charges the beginning of July for his residence (13550 W 101st Avenue, Dyer, IN) and that of Mr. Kevin Graham (13540 W 101st Avenue, Dyer, IN). It was stated that Mr. Neitzel assumed that the property could be simply hooked up and the billing procedure initiated. Mr. Wyllie stated that there was a Grant of Right to install sewer lines prepared for Mr. Derwin Neitzel, however, at this time it was not executed and that Mr. Graham did not want to be connected to the sewer. Discussion ensued regarding the mandatory hook up if within 300 feet, if there was a requirement to hook up both water/sanitary and research into this was requested. Mr. Monanteras motioned to defer this item to the study session. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Water Tower Construction Project – Update -

Mr. Hanlon motioned to pay partial payment #10 to Pittsburg Tank & Tower in the amount of $38,475.00. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Developers’ Contribution –

Mr. Pharazyn stated that Mr. Wolf would provide $23,000.00 as the contribution by the next meeting.

Capacity Water Treatment plant –

update

Invoice from Schererville – May usage – approval to pay –

Mr. Monanteras motioned to pay the May usage in the amount of $59,425.00. Seconded by Mr. Hanlon. Motion unanimously passed.

Discussion ensued regarding the status of invoices #1009 and #1010 previously presented for payment that were awaiting a review. Mr. Pharazyn stated that he reviewed the invoices from Schererville as requested and that the District will not be paying the $675.00 to Austgen Electric for their time to help plan the project. Schererville will be paying a large portion of the $5,887.00 because that is equipment that was purchased. The bottom line is that they will be getting between $3,000 and $4,000 taken of the bill of $15,901.00. Invoice #1011 was presented for payment and was identified for services rendered to Austgen Kuiper & Associates. Discussion ensued. Mr. Monanteras motioned to pay the Town of Schererville $275.00 for the costs they incurred to Austgen Kuiper & Associates Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Partial Pay #8 – Gaskill and Walton -

Ms. Sims-Smierciak motioned to approve partial payment #8 in the amount of $62,838.75. Seconded by Mr. Monanteras. Motion unanimously passed.

Mr. Pharazyn stated that the edge of the roof in the original treatment plant building is leaking and he received a lower proposal from the contractor that installed the roof on the new building. The anticipated cost is $4,600.00

Fracture Trace Analysis –

Mr. Pharazyn stated that he contacted the landowners for permission to drill (Well #6) and will do so when the crops are down.

SCADA Project – Update – Both Districts

Proposed Change Orders Water/Sewer –

Mr. Pharazyn stated a lot of this work is technical in nature. Discussion ensued. Mr. Hanlon motioned to approve the change orders and to add $78,520.00 to the SCADA Project. (Attached as Exhibits A – F) Seconded by Mr. Monanteras. Motion unanimously passed. Motion unanimously passed.

Underground Pipe & Valve – Renaissance Subdivision “Saddles” Agreement – 20-year warranty –

Mr. Pharazyn stated that he does not have the agreement; it is at the corporate headquarters for review and he will follow up on this matter.

Update – Tower for Gates of St. John, Lotton Development –

Mr. Pharazyn stated that a more formal budget number is being prepared as well as some preliminary drawings and would be available by the next study session. Discussion ensued regarding the financing for the water tower and the letter of credit. It was suggested that Mr. Wyllie follow up through correspondence regarding the letter of credit issue.

New Business

Purchase of new backhoe –

Mr. Monanteras motioned to approve the purchase of a backhoe for $72,657.00 from Patten Cat with payment to be split equally between the Water and Sewer Improvement funds (#603 and #608). Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Gembala motioned to amend the above motion to add $1,500.00 for miscellaneous equipment. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Mr. Monanteras questioned voucher #4320 for a payment of $5,000 to St. Paul Travelers with the description of C. Gill. Ms. Sury stated that she questioned this APV with Mr. Kill. He stated that this $5,000 was our portion of the expense to resolve and settle the claims of Mr. Cockerham, Mr. Rench and Mr. Gill. Mr. Myers questioned why the District is paying for a storm water problem. Discussion ensued.

Payment of Bills - #3061 - #3065 for $11,597.08 for Waterworks District and #4318 - #4382 for $651,612.59 for Water Utility –

Mr. Hanlon motioned to pay bills #3061 - #3065 for $11,597.08 for Waterworks District and #4318 - #4382 for $651,612.59 for Water Utility. Seconded by Mr. Monanteras. Motioned unanimously passed.

Any and all business that may come before the Board

Mr. Monanteras stated that the fund report would be distributed monthly to all members.

Ms. Sury stated that the public hearing and adoption of the ordinance for the water rate increase is tentatively scheduled for August 17 and that she is requesting that the Town Council approve this ordinance retroactive to August 15, 2006. The cycle would then be for usage from August 15th to September 15th for the first billing of this increase that would be reflected on the October 1st billing. She advised that the public hearing notices were to be sent out shortly to all the utility users outside of the town and that Mr. Austgen advised that he would be sending out the notices for the public hearing to the two newspapers.

Mr. Myers mentioned that he would like to abolish the summer sprinkling credits (sewer) for the homeowners that are credited for watering grass, filling up swimming pools, etc. He would like the sewer rates to remain the same with no adjustments. Discussion ensued including that the suggestion of adjusting the fee structure so that the water rates per gallon used by the customers would remain the same and would not decrease by the amounts used. Ms. Sury explained the cycle indicating that users continue to pay for water usage and the adjustment is on the sewer portion of the bill.

Public Comment –

None

Adjournment –

Mr. Hanlon motioned to adjourn the meeting. Seconded by Mr. Monanteras. Motion unanimously passed. Meeting adjourned at 7:20 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

Mr. Myers called the meeting to order at 6:05 P.M. and led the Pledge of Allegiance. Roll call was taken with the following members present: Robert Myers, President; Alex Monanteras, Vice-President; Kenneth Gembala, Member; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; Jerri Teibel, Town Council Liaison; and Sherry Sury, Clerk-Treasurer.

Approval of the minutes – Regular Meeting of July 17, 2006 –

Mr. Myers asked that the reference to the Lotton Property be removed on page 2 for the transmission sewer line project to Schererville. Mr. Monanteras motioned to approve the minutes for the Regular Meeting of July 17, 2006. Seconded by Mr. Hanlon. Motion unanimously passed.

SANITARY DISTRICT

Old Business

Proposed Capital Improvement Projects Update

LS #3 – Elimination Project –

Mr. Faberbock stated that the project is out to bid with the bid opening on August 31st. Ms. Sury mentioned the special meeting to award the bid would be on September 5th. Discussion ensued and it was determined that the study session for the month of September would be cancelled, only a special meeting would be held on September 5, 2006.

South of 93rd Avenue Extension – Phase III – Bid award –

Mr. Faberbock stated that he reviewed the bids, they are in order and the lowest responsive bidder was R&R Sewer from Crete, IL, (Exhibits A and B). Ms. Sims-Smierciak motioned to award the bid to R&R Sewer & Water for $488,273.00. Seconded by Mr. Hanlon. Discussion ensued. Motion unanimously passed.

Mr. Pharazyn stated that he received a copy of a contract from R&R Sewer & Water that they signed. Discussion ensued. Mr. Monanteras motioned to enter into the contract with R&R Sewer & Water contingent upon the review of the attorney and engineer and that all documents are received. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Mr. Pharazyn stated that Kellly Tree Service has been hired, tree removal has begun and they will try to save some of the more significant trees. De-watering may start later this week and the project will start in earnest a week from Monday at the latest. The tree cutting cost is about $14,000.

Eastside Interceptor Sewer Project – Restorations of park in Fairway Estates –

Mr. Pharazyn stated that Holland Landscaping is handling this and that the town will receive a credit of $1,000 from Gough. This item can be removed from agenda.

DMJM & HARRIS – Norfolk Southern Railway Agreement –

Mr. Pharazyn stated that they are about ten days away from the second meeting to finalize what will be done. Discussion ensued. Mr. Monanteras requested a written report and a cost analysis from Mr. Faberbock. This item can be removed from the agenda until further notice.

Request of Olthof Homes – Grant of Right for Water/Sewer Lines – Northwest corner of Blaine and 101st Avenue –

Mr. Wyllie stated that he was contacted by an intermediary from Olthof Homes. The issue of the Grant of Right to Install that was prepared was referenced. Mr. Wyllie reviewed the Lotton development reimbursement agreement for the sanitary sewer running through this land in relation to the two requests made by Olthof Homes. The first request being that they asked for two years rather than the normal 12 months and the second issue was that they would not be subject to one of the reimbursement agreements that John Lotton had, the sanitary sewer running through his land. He stated that the board did not have any objection to granting the two-year time period and that Olthof upsized everything, will not be tapping into Lotton’s infrastructure and should not be subject to the $800 charge. Ms. Sims-Smierciak motioned to grant the Grant of Right for Sewer and Water lines at the northwest corner of Blaine and 101st Avenues subject to Mr. Wyllie adding the two above items into the agreement. Seconded by Mr. Monanteras. Motion unanimously passed.

Request for Grant of Right for Water/Sewer Lines – Association for Protestant Reformed Secondary Education at 109th and Calumet Avenue –

Mr. Pharazyn referenced the letter he received from Mr. Van Drunen dated August 21, 2006, regarding this matter. It was determined that the Town would notify the Association when they would have to hook up to the sanitary sewer. Discussion ensued regarding the fees to be paid for both the water and sewer and the time frame for the connection once notified to be six months. Mr. Monanteras motioned to approve the Grant of Right for Water/Sewer lines for the Association for Protestant Reformed Secondary Education at 109th and Calumet Avenue subject to the changes discussed today that Mr. Wyllie would add to the agreement. Seconded by Mr. Hanlon. Motion passed with 4 ayes and one abstention by Mr. Gembala.

Request for Grant of Right for Sewer Lines – Derwin Neitzel –

Ms. Sury stated that Mr. Neitzel has been on vacation, the Grant of Right has not been executed and the $25.00 fee has not been paid. Discussion ensued. Mr. Monanteras motioned to Grant the Right to Connect to the District's Sewer System to Derwin Neitzel assuming he make the necessary payments. Seconded by Mr. Gembala. Motion unanimously passed.

Sewage Capacity/System Charges – Starbucks Coffee –

Mr. Faberbock stated that he contacted the developer (Paul Hemmer Companies) to confirm the size of the water service line and has not heard back from them. He requested that this item be deferred to the special meeting. Mr. Monanteras motioned to defer consideration of the sewage capacity/system charges for Starbucks to the September 5th special meeting. Seconded by Mr. Hanlon. Motion unanimously passed.

New Business

Sewage Capacity/System Charges – Park Place, Phase I (Resthaven Retirement, Gates of St. John) –

Mr. Faberbock referenced his letter and the calculations used to determine the charges. He stated that he calculated the average water usage for retirement communities this developer has in different cities. Based on a 156-room retirement home the anticipated usage is 280,000 gallons of water per month. Based on Ordinances SD #48 and #63 that equates to a $55,200.39 sewage capacity fee. The system development charges for the project would be $100,000, $50,000 each for water and for sewer. Mr. Monanteras motioned to approve the sewage capacity charge in the amount of $55,200.39 for Park Place Resthaven Retirement. Seconded by Mr. Hanlon. Motion unanimously passed.

PAYMENT OF BILLS - #2069 - #2085 for $25,695.63 for Sanitary District & Wastewater Utility #6194 - #6253 for $416,895.49 –

Ms. Sims-Smierciak motioned to pay bills #2069 - #2085 for $25,695.63 for Sanitary District and for Wastewater Utility #6194 - #6253 for $416,895.49. Seconded by Mr. Hanlon. Motion unanimously passed.

Any and all business that may come before the Board –

None

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Water Tower Construction Project –

Update

Developers’ Contribution –

Mr. Pharazyn stated that the developer (Tram Development) has been on vacation. He was able to ascertain from an office member that the check is in the system and is confident that the developer will call him when he returns from vacation.

Capacity Water Treatment plant –

update

Invoice from Schererville - #1012 – approval to pay –

Mr. Monanteras motioned to approve the payment of $187.50 to the Town of Schererville for Austgen, Kuiper and Associates. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Mr. Monanteras motioned to amend the agenda to add Invoice #1009A from the Town of Schererville for $14,956.10. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Monanteras stated that he expected a credit of several thousand dollars based on the comments made by Mr. Pharazyn as referenced in the minutes. Mr. Pharazyn stated that Schererville went through the invoices and the equipment that was purchased to see if it could be used within their existing telemetry and found that it was not compatible to be put on their shelves as spare parts. Mr. Monanteras motioned to approve the payment of $14,956.10 for Invoice #1009A to the Town of Schererville for Austgen Electric. Seconded by Mr. Hanlon. Motion unanimously passed.

Partial Pay #9 – Gaskill and Walton -

Ms. Sims-Smierciak motioned to approve Partial Payment #9 to Gaskill and Walton in the amount of $24,234.50. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Pharazyn mentioned a problem that occurred last Friday with the transformer that is located on a pole outside the wastewater treatment plant that supplies the electric to the treatment plant and the wells. The pole caught fire and burned up along with SBC telephone lines. He referenced the splice that was put into the line several years ago to repair it and recently something went wrong and another splice was made and that is the splice that went bad and burned up. He stated that he spoke with Dorothy from NIPSCO (Engineer for the Town) and his electric adviser, Boender, to look at the matter to see what had to be done. A meeting has been set up for Tuesday. Currently there is a giant extension cord running from the pole into the building. At the meeting they will discuss setting a transformer right outside the building to bring the high voltage off the pole to the transformer which will be stepped down to whatever voltage they need. The district will then be responsible for the cost to run the wire from the location of the transformer and tie it into the building. Tomorrow the station and the wells will be run at full capacity so NIPSCO can determine how much electricity is being drawn from the inside wires. Discussion ensued as to the anticipated costs, up to the transformer it will be NIPSCO’s expense and we will have to pay for the copper wire between the transformer and the bottom of the disconnect switch and the main. He will report more at the next meeting.

Fracture Trace Analysis –

Mr. Pharazyn stated that this topic description is to be changed to “Test Drilling” and this item can be removed from the agenda for a couple of months because nothing can be done until the crops come out.

SCADA Project – Update – Both Districts –

Mr. Pharazyn stated that he has spoken with Kevin, General Manager of U.S. Filter, and made it very clear to him that he wanted a schedule in his hands by the end of the day on Wednesday. He anticipates this will begin to be installed in early December. Mr. Myers asked that this be taken off the agenda until notification from Mr. Pharazyn that there is an update.

Underground Pipe & Valve – Renaissance Subdivision “Saddles” Agreement – 20-year warranty –

Mr. Wyllie stated that he has reviewed the agreement and agrees with the language. This item can be taken off the agenda.

Update – Tower for Gates of St. John, Lotton Development –

Mr. Pharazyn stated that he would have a drawing of the proposed tower at the next meeting. Robinson Engineering can then get the project ready for bid. Mr. Wyllie stated that a direct pay letter of credit could be accepted rather than the $1.1 million cash and will send their attorney a letter that they can accept the letter of credit with certain conditions. Discussion ensued regarding the direct pay letter of credit being compared to construction draws and that the bills will be submitted to the board for approval and then forwarded to the bank for payment. Mr. Monanteras motioned that the board is in agreement with the opinion of Barnes and Thornburg that they agree to have a letter of credit under those terms and conditions and instruct Mr. Wyllie to issue that direction to Mr. Lotton. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Interconnection – Aqua IN Inc. –

Mr. Pharazyn stated that he received a phone message from Mr. John Phipps asking if there was any opportunity for him to connect where they previously discussed which is Bramblewood subdivision. His intent is to tell him no and if there is a connect; it is going to be on 93rd Avenue. This item is to be removed from the agenda until further notice.

Water System Charges – Park Place, Phase I (Resthaven Retirement, Gates of St. John –

No need to have on agenda.

PAYMENT OF BILLS - #3066 - #3081 for $27,991.78 for Waterworks District and #4383 - #4479 for $547,146.29 for Water Utility –

Mr. Monanteras motioned to approve payment of bills #3066 - #3081 for $27,991.78 for Waterworks District and #4383 - #4479 for $547,146.29 for the Water Utility. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Monanteras asked Mr. Pharazyn if the water analysis of the fluoride has been done. He stated they have not received the results back from the Department of Health. This item will be added to the agenda.

Mr. Monanteras also asked about a letter written by Mr. Kil to David Austgen regarding the Plan Commission subdivision plating process. Mr. Pharazyn stated that he has not heard any discussion regarding this topic but will ensure this is an agenda item for the next Plan Commission meeting.

Mr. Monanteras asked Mr. Wyllie if the taxing issues are resolved. Mr. Wyllie stated that he has not received the written confirmation from the Auditor’s office and will provide an update at the September 5th meeting.

Mr. Myers distributed a copy of a newspaper article about Schererville expanding their treatment plant. He mentioned if they do so it will cost the district money as well. Mr. Pharazyn stated that he spoke with Schererville’s engineering firm; they are doing a feasibility study. Schererville is looking at having the expanded plant operational in 5 years and would like to start construction in three years. The treatment plant currently is rated at 8.75 million gallons for an average daily flow and they would like to increase the plant capacity to either 10.5 or more likely 12.5 million gallons per day average flow. The anticipated cost of this project is to be approximately six to seven million dollars with our responsibility of paying 20%. Schererville is expecting to have the feasibility work done in 30 to 45 days to determine the estimated cost. Discussion ensued. Mr. Pharazyn stated that there maybe some design engineering bills presented to us that we maybe responsible for (20%), that he would discuss this matter with Steve Carter and provide an update.

Mr. Pharazyn summarized his intention of building a bulk water storage shed whereas water could be sold to the various contractors wishing to purchase water. It would be set up like a cash station machine and is similar to the one currently in use in Valparaiso. He stated that he has begun the work on laying the building out and would like to use the excess materials from the public works project. He has not figured out a complete budget yet but anticipates the cost to be between $15,000 and $20,000 that would be to buy the unit, build the building, and put a space heater in it. He explained the dispensing machine, anticipated cost of $8,000 to $9,000, that he plans to be the general contractor for the project to hold the costs down, the brick work (first four courses of block) will be hopefully done by the contractor that is doing the work on the public safety building and Mr. Redar will build it. Discussion ensued on how the payments will be processed and that he plans to put up a sign advertising this service. He asked for permission to begin working on the project over the course of the next three to four months. Discussion ensued regarding the rates (commercial) to be charged, Mr. Wyllie recommended that this item should be placed on the agenda for an item to think about, the method of payments, (i.e. cash, credit/debit cards, pre-paid cash cards), the purpose of this service and that a resolution would be prepared and then forwarded to the Town Council for action.

Mr. Pharazyn stated that he does not want to light the Kilkenny water tank he would like to focus efforts on lighting the Hack Street one. Putnum County Painting has been contacted to put the painting of the logo on their calendar.

Mr. Pharazyn reported on the test well that was drilled at The Gates, it pumped at 2,000 gallons per minute. It looks like they will be designing a plant capable of handling in the range of 2,000 gallons per minute rather than the initial thought of 1,000 gallons per minute.

Public Comment –

None

Adjournment –

Mr. Monanteras motioned to adjourn the meeting. Seconded by Mr. Hanlon. Motion unanimously passed. The meeting adjourned at 7:18 P.M.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

Mr. Myers called the meeting to order at 6:01 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Robert Myers, President; Kenneth Gembala, Member; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; and Sherry Sury, Clerk-Treasurer; Jerri Teibel, Town Council Liaison arrived late. Absent were Alex Monanteras, Vice-President; and Pete Faberbock, Robinson Engineering.

SANITARY DISTRICT

Reading of the Budget Estimate for the Sanitary District Operating and Sanitary District Bond and Interest -

Mr. Wyllie stated that the Proofs of Publication were in order, published one time each in the Times and the Post Tribune. Mr. Myers read the budget estimates for the Sanitary District Operating Fund and the Sanitary District Bond & Interest Funds.

Public Hearing opened and closed to the public. There were no members of the public present - (Exhibit A).

Ordinance #SD94 – 2007 Sanitary District Budget – First Reading –

Mr. Gembala motioned to consider Ordinance #SD94 – the 2007 Sanitary District Budget on First Reading. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

WATERWORKS DISTRICT

Reading of the Budget Estimate for the Waterworks District - Operating -

Mr. Wyllie stated that the Proofs of Publication were in order, published one time each in the Times and the Post Tribune. Mr. Myers read the budget estimates for the Waterworks District Operating Funds.

Public Hearing opened and closed to the public. There were no members of the public present - (Exhibit A).

Ordinance #WD61 – 2007 Waterworks District Budget – First Reading –

Ms. Sims-Smierciak motioned to consider Ordinance #WD61 – the 2007 Waterworks District Budget on First Reading. Seconded by Mr. Hanlon. Motion unanimously passed.

Any and all Business that may come before the Board –

Mr. Myers asked for the current assessed value in relation to the budget estimate. Discussion ensued. Ms. Sury was asked to provide the assessed value for 2006 and current tax rate at the next meeting.

Ms. Sury requested that the annual Private Fire Sprinkling System charges be billed on the January 1, 2007, billing due to the difficulties experienced in designating which customers to bill and also due to the fact that several businesses have been monthly billed throughout this research time frame. With all the customers receiving this charge in January, confusion as to payment owing for the year will be eliminated. Mr. Myers asked for a motion to amend the agenda and to motion to charge the Private Fire Sprinkling Charges to the customers as of the January 1, 2007 billing. Mr. Hanlon motioned to amend the agenda and to postpone charging for the Private Fire Sprinkling charges until the January 1, 2007, utility billing. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Mr. Myers asked Mr. Pharazyn that as soon as possible he provide Ms. Sury with the completed private hydrant listing for the annual billing. This is due to the fact that the hydrant rentals are routinely billed in September, the current customers already have been billed and the remaining ones that needed verification need to be included on the October 1, 2006 billing.

Discussion ensued regarding the need for a special meeting on September 5, 2006, to award the bid for LS#3 and the sewage capacity/system charges for Starbucks Coffee. It was decided that the study session on September 4, 2006, would be cancelled and a special meeting scheduled for September 5, 2006.

Mr. Pharazyn stated that only a few contractors picked up the packets for the LS#3 project. He had discussion with the contractors regarding an alternate pipe (concrete) to be used and Mr. Faberbock is researching this matter. He projected the possibility that the bid opening date and award should be extended until the September meeting due to the two addendums that would need to be issued. Discussion ensued on amending the agenda and discussion of another item for approval, payment for the fueling facility. Mr. Myers requested a motion to add two agenda items for the meeting, the extension of the bid opening for the lift station elimination and the other one for the invoice on our fueling station. Ms. Sims-Smierciak motioned to amend the agenda to add two items; extend the bid opening and the invoice for the fueling facility. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Pharazyn stated that he already authorized Boender Electric to go forward with the replacement of the service line into the water treatment plant. NIPSCO has agreed to install a new pole and furnish the transformer at no charge to us, these things normally the customer would have to pay for. It is still our responsibility to get the copper wires from the transformer into the building. He authorized Boender for the sum of $11,500 to perform all the work that is necessary inside the water treatment plant and this does not include the concrete slab needed to support the transformer. Discussion ensued.

Mr. Pharazyn referenced the request he received from Mr. Kill, Town Manager, to approve payment to DRW Services for the fueling facility. He stated that Mr. Kill had committed to pay for this fueling facility out of the Cumulative Capital Development Fund and has done so, he is requesting payment for the retainage portion of the bill in the amount of $15,093.60 and is requesting approval to pay for this by the utility board. Discussion ensued. Ms. Sims-Smierciak motioned to extend the bid opening for the elimination project to September 18, 2006. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Myers stated that the request for payment of the fueling facility and the electric work approval for Boender Electric will be addressed at the September 18, 2006 meeting and that he will also discuss this with Mr. Monanteras.

Adjournment –

Ms. Sims-Smierciak motioned to adjourn the meeting. Seconded by Mr. Hanlon. Motion unanimously passed. Meeting adjourned at 6:20 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

Mr. Myers called the meeting to order at 6:01 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Robert Myers, President; Alex Monanteras, Vice-President; Kenneth Gembala, Member; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; Jerri Teibel, Town Council Liaison and Sherry Sury, Clerk-Treasurer. (Audio tape recording device malfunctioned at the outset of the meeting)

Approval of the Minutes – Regular Meeting of August 21, 2006 and Special Meeting of August 28, 2006 –

Mr. Monanteras motioned to approve the minutes of the Regular Meeting of August 21, 2006, and the Special Meeting of August 28, 2006. Seconded by Mr. Hanlon. Motion unanimously passed.

SANITARY DISTRICT

Old Business

Ordinance #SD94 – 2007 Sanitary District Budget Adoption –

Mr. Hanlon motioned to adopt the 2007 Sanitary District Budget. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Proposed Capital Improvement Projects Update

LS #3 – Elimination Project –

Mr. Faberbock stated that the bid opening was extended until 3:00 p.m. on September 28, 2006, with the award to be at a Special Meeting on October 2, 2006. This extension of time was due to the fact that the use of concrete pipe is under consideration.

South of 93rd Avenue Extension – Phase III –

Mr. Faberbock stated that this project got underway today.

Update – Grant of Right for Sewer Lines – D. Neitzel –

Ms. Sury stated that the fees have been paid and upon execution of the agreement by Mr. Myers, the Grant of Right to Install Sewer Lines will be forwarded to the Town Council for approval and execution by the Town Council President.

Sewage Capacity Charges – Starbucks Coffee –

Mr. Faberbock referenced his letter that was distributed to all the members that contained the calculations he used to determine the charges. He stated that the sewage capacity fee to be charged is $9,692.40 with the 2” water line. Mr. Monanteras motioned to approve the sewage capacity fees in the amount of $9,692.40. Seconded by Mr. Gembala. Motion unanimously passed.

DRW Services Invoice for approval - Fueling Facility – Payment split between Sanitary/Waterworks District –

Discussion ensued as to the approval of payment in the amount of $15,093.60 and that it would be a temporary loan to the Town by the District. Ms. Sury stated that a resolution would have to be forwarded to the DLGF that included the term of the loan. Further discussion ensued as to other alternatives including paying this invoice by a loan from the utilities. Mr. Monanteras motioned to loan the Town $15,093.60 for payment of the DRW invoice and that the source of the loan for re-payment would be designated at the special meeting on October 2, 2006. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

New Business

Payment of Bills - #2086 - #2103 for $42,804.54 for Sanitary District & Wastewater Utility #6254 - #6282 for $259,443.66 –

Mr. Monanteras motioned to pay vouchers #2086 - #2103 in the amount of $42,804.54 for the Sanitary District and for the Wastewater Utility #6254 - #6282 for $259,443.66. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Any and all business that may come before the Board

A motion was requested to amend the agenda and approve the Grant of Right to Install Sewer Lines for Mr. Woodrow Manchak of 8601 Christopher Drive. Ms. Sury explained the emergency circumstances for this consideration. Discussion ensued. Mr. Monanteras motioned to amend the agenda and approve the Grant of Right to Install Sewer Lines for Mr. Manchak. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Monanteras requested that the Transmission Sewer Line to Schererville be included on the next study session.

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Ordinance #WD61 - 2007 Waterworks District Budget Adoption -

Mr. Monanteras motioned to adopt the 2007 Waterworks District Budget. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Water Tower Construction Project - Developers’ Contribution Update – Tram Development –

Ms. Sury reported that this check apparently has been cleared and not returned to her office due to insufficient funds as of this date. This item completed and to be removed from the agenda.

Capacity Water Treatment plant –

update

Invoices from Schererville – #1013 and #1014 – approval to pay –

Discussion ensued regarding the continual billing presented for payment and that Mr. Pharazyn would check into this matter and report to the board at the special meeting in October. Mr. Monanteras motioned to pay invoices #1013 in the amount of $1,620.00 and #1014 in the amount of $81.25. Seconded by Mr. Hanlon. Motion unanimously passed.

Update – Water Tower for Gates of St. John, Lotton –

Mr. Wyllie referenced the contents of the letter he sent on September 21, 2006 to Mr. Leeth along with the e-mail he received. Discussion ensued regarding the status of the letter of credit. A response will be sent to Mr. Leeth indicating that if the matter is not resolved, no more permits will be issued.

Mr. Pharazyn showed the members of the board plans for the water tower that included floor space for storage, windows and that two town logos would be painted on the tower.

Mr. Monanteras asked if Mr. Carter from Umbaugh & Associates was aware of the proposed Schererville Wastewater Treatment Plant upgrade. Mr. Pharazyn stated that he has discussed this matter with him and the engineering fees that would be shared.

Approval for electrical work by Boender for Treatment Plant Service Line Replacement –

Mr. Gembala motioned to approve the payment of $11,500 to Boender Electric for the work performed on the service line replacement. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Fluoride Analysis – update –

Discussion ensued; item will be addressed at the Study Session.

Approval for project and invoices – building shed and purchase of dispensing machine to sell water to contractors –

Mr. Pharazyn reported that the shed was able to be built bigger than was anticipated and allows for shelving. The cost of the machine is $7,000 and he is working with Mr. Carter regarding the rates to charge the contractors for the water. Discussion ensued regarding the use of the water rate chart (ordinance in effect for metered and un-metered water) versus the need for an additional ordinance. Mr. Monanteras motioned to approve this project not to exceed $20,000; the rates to charge would be forthcoming along with the guidelines for processing and depositing the funds collected. Seconded by Mr. Hanlon. Motion unanimously passed. Mr. Myers asked Mr. Pharazyn to come before the board for approval before he makes such purchases in the future.

Payment of Bills - #3082 - #3094 for $32,793.23 for the Waterworks District and #4480 - #4549 for $165,480.93 for the Water Utility –

Mr. Monanteras motioned to pay bills #3082 - #3094 for $32,793.23 for the Waterworks District and #4480 - #4549 for $165,480.93 for the Water Utility. Seconded by Ms. Sims-Smierciak. Motioned unanimously passed.

Any and all business that may come before the Board

Mr. Pharazyn showed the plaque to the board members that he received to be hung up at the Water Treatment Plant. Discussion ensued.

Public Comment –

None

Adjournment –

Mr. Monanteras motioned to adjourn the meeting. Seconded by Mr. Hanlon. Motion unanimously passed. Meeting adjourned at 6:30 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

Mr. Myers called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Robert Myers, President; Alex Monanteras, Vice-President; Kenneth Gembala, Member; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; and Sherry Sury, Clerk-Treasurer. Absent, Jerri Teibel, Town Council Liaison.

SANITARY DISTRICT

Old Business

Award of bid for LS#3 Elimination Project - (Exhibit A) –

Mr. Faberbock explained the bid tab summary that was provided to the members of the board that contained his award recommendation. Discussion ensued regarding the type of pipe to be used, the anticipated start date to be mid November and the status of the easements. Mr. Monanteras motioned to award the bid for the project to Rex Construction of Schererville based on the recommendation of Mr. Faberbock in the amount of $898,067.00. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

WATERWORKS DISTRICT

Old Business -

None

Adjournment –

Mr. Monanteras motioned to adjourn the meeting. Seconded by Mr. Gembala. Motion unanimously passed. Meeting adjourned at 6:08 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

Mr. Myers called the meeting to order at 6:00 P.M. and led the Pledge of Allegiance. Roll call was taken with the following members present: Robert Myers, President; Kenneth Gembala, Member; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; and Sherry Sury, Clerk-Treasurer. Absent was Alex Monanteras, Member and Jerri Teibel, Town Council Liaison.

Approval of the minutes – Regular Meeting of September 18, 2006 –

Mr. Wyllie requested that the last sentence of the paragraph referencing the Water Tower for Gates of St. John, Lotton on page three be removed. Ms. Sims-Smierciak motioned to approve the minutes of the Regular Meeting of September 18, 2006 with the removal of a sentence on page three. Seconded by Mr. Hanlon. Motion passed with a vote of 4 - 0.

Mr. Myers asked to address Item 5 of Waterworks District – permission to drill well.

WATERWORKS DISTRICT

Permission to drill well – Ms. Meyers – 9141 Deodor –

Mr. Faberbock stated that he checked into the cost of installing a water main from the intersection of 93rd Avenue and Deodor north to the said property, 9141 Deodor Street. He figured a price of $80/foot to install the water main, which would be a cost of $41,200. The cost to directional drill of the same water main would be approximately $150/foot or $77,250. There are no lines; the closest water main is an additional 900 feet to the north so there would be no looping of the water main line, it would be a dead end water main and water quality would not be the greatest. Mr. Hanlon motioned to allow Ms. Meyers to drill their well. Seconded by Ms. Sims-Smierciak. Motion passed with a vote of 4 - 0.

SANITARY DISTRICT

Old Business

Proposed Capital Improvement Projects Update

Eastside Sanitary Interceptor Sewer – Partial Payout #1 for $303,357.60 –

Mr. Faberbock stated that they have completed installing the sewer line itself and they are now in the restoration and testing mode. They have 30 days to wait until they can do a drill test at which time they can finish that off. Mr. Hanlon motioned to approve the Partial Payout #1 for $303,357.60 to R & R Sewer & Water Excavating. Seconded by Ms. Sims-Smierciak. Motion passed with a vote of 4 - 0.

Update – 36” Transmission Sewer Line Project –

Mr. Faberbock stated that there is nothing to report. They are still waiting to meet with John Lotton and discuss the plans they presented to him. Mr. Pharazyn stated that he has been in contact with him and it is a matter of coordinating everyone’s schedule. Hopefully they will have something for the study session.

New Business

Grant of Right to Install Sewer Lines – Michael/Diane Pidrak –

Mr. Gembala referenced an aerial map he brought to the meeting and stated that the property is located at the corner of Mattson & 85th. The property is in the sewer district and the owners already have town water. Mr. Myers stated that he would talk to Mr. Kil questioning why this area is not annexed into town. Mr. Hanlon motioned to Grant the Right to install sewer lines for Michael & Diane Pidrak. Seconded by Ms. Sims-Smierciak. Motion passed with a vote of 4 - 0. Ms. Sury stated that she would call them to pay the $25.00 fee the next day.

PAYMENT OF BILLS - #2104 - #2115 for $23,267.10 for Sanitary District & Wastewater Utility #6283 - #6319 for $513,185.75 –

Ms. Sims-Smierciak motioned to approve payment vouchers #2104 - #2115 for $23.267.10 for the Sanitary District and for the Wastewater Utility vouchers #6283 - #6319 for $513,185.75. Seconded by Mr. Hanlon. Motion passed with a vote of 4 - 0.

Any and all business that may come before the Board

Mr. Pharazyn stated that he received a letter from Town & Country Utilities, Inc. They are giving notice they want to serve an area in Hermit’s Lake subdivision along with the option of forming a Sanitary District. Discussion ensued. Mr. Pharazyn stated that he will contact them to find out where this is subdivision is located and turn the information over to Mr. Wyllie and Mr. Faberbock for review.

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Water Tower Construction Project

Pittsburgh Tank & Tower – Final Pay $53,802.50 #11 –

Mr. Pharazyn stated that they did the last punch list item and with this last payment; this item can be taken off the agenda until the logo’s are added. Ms. Sims-Smierciak motioned to pay Payment #11 for the final payment to Pittsburgh Tank & Tower in the amount of $53,802.50 and to void out the previous change order. Seconded by Mr. Hanlon. Motion passed with a vote of 4 - 0.

Capacity Water Treatment Plant

Gaskill & Walton – Partial Pay Estimate #10 for $107,418.75 –

Mr. Hanlon motioned to approve Partial Payment Estimate #10 to Gaskill & Walton in the amount of $107,418.75. Seconded by Ms. Sims-Smierciak. Motion passed with a vote of 4 -0.

Update – Test Drilling –

Mr. Pharazyn stated that they are expecting the final report from Peerless-Midwest this week. Copies will be forwarded to Mr. Lotton, Jennifer from Robinson Engineering and Mr. Pharazyn. The report will include the chemical make up of the water and the number of gallons per minute and a copy will be provided to the board members.

Water Tower for Gates of St. John, Lotton – Bid opening extension –

Mr. Pharazyn stated that the bids were delayed for a week. They received numerous phone calls from other vendors stating the specifications unfairly. They decided to open up the specifications a little bit which will enable two more companies to bid. There is some concern with those two companies regarding the aesthetics of their tanks. The bids will be received and opened this Thursday. He will take a good hard look at the lowest bidder for the purpose of their forming system and what they can reasonably expect the tank to look like once it’s done. He anticipates whom the low bidder will be and if so, he may need to drive to Waverly, Iowa, to look at a tank being built right now for peace of mind. He talked further about concerns from the bidders regarding the change in specifications and allowing everyone to bid that qualifies to bid. Discussion ensued with no scheduled date of the bid award.

New Business

Mr. Pharazyn stated that he was approached by Community Hospital after the BZA denied their request to place a fixed antenna on their property to communicate with the Munster hospital. They asked him if an antenna could be put on the water tower (Hack Street). He advised them that typically they lease the space but because this is a hospital, perhaps the board would consider a one-time lump sum. Also, he has spoken with some of the council members on this matter who have some questions that he is looking into. Discussion ensued.

Mr. Pharazyn stated that he had a meeting with West Michigan who gave him a price of approximately $46/lineal foot to directional drill an 8” water main up and down Deodor. There is a dead end hydrant at the end of Deodor and the golf course property. He roughed out a price of $120,000. Discussion ensued regarding permission that was already granted to Ms. Meyers to drill the well. Mr. Pharazyn stated that he is meeting with St. John Plumbing tomorrow to get a price on open cutting. This may be something he may include in next year’s capital improvements.

PAYMENT OF BILLS - #3095 - #3104 for $17,188.70 for Waterworks District and #4550 - #4616 for $332,040.16 for Water Utility –

Mr. Hanlon motioned to approve payment memo #3095 - #3104 for $17,188.70 for the Waterworks District and #4550 - #4616 for $332,040.16 for the Water Utility. Seconded by Ms. Sims-Smierciak. Motion passed with a vote of 4 - 0.

Any and all business that may come before the Board –

None

Public Comment –

None

Adjournment –

Mr. Hanlon motioned to adjourn the meeting. Seconded by Ms. Sims-Smierciak. Motion passed with a vote of 4 - 0. Meeting adjourned at 6:25 P.M.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

Mr. Myers called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Robert Myers, President; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; Michael Fryzel for Jerri Teibel, Town Council Liaison; and Sherry Sury, Clerk-Treasurer. Absent was Alex Monanteras, Vice-President and Kenneth Gembala, Member.

Approval of the Minutes – Special Meeting of October 2nd and Regular Meeting of October 16, 2006 –

Ms. Sims-Smierciak motioned to approve the minutes of the Special Meeting of October 2nd and the Regular Meeting of October 16, 2006. Seconded by Mr. Hanlon. Motioned passed with a vote of 3 - 0.

SANITARY DISTRICT

Old Business

Proposed Capital Improvement Projects Update

South of 93rd Avenue Extension-Phase III Interceptor Sewer –

Mr. Faberbock reported that the contractor said it is too wet to do the testing; he is going to wait until the ground freezes. The air test has passed and the line is in service. The contractor still needs to vacuum test the manholes and pull the mandrill through the line.

LS #3 Elimination Project –

Mr. Faberbock stated the contractor is planning to start next week. He also has a proposed change order that the contractor is recommending. The initial contract called for a different tie-in configuration at the lift station. Instead of tying into the existing 24” line and then run a 30” sewer from the manhole just south of the lift station and a 30” pipe to carry the additional flow into the wet well so there is one service connection to the wet well. The contractor is proposing to tie directly into the wet well, he will core drill a 30” hole or oversize it for a rubber boot and make the connection at that point. This change order makes a net deduction of $30,000 to the contract. Mr. Faberbock mentioned that the sewer department looked at this and this is okay with it even though pumps will be put directly into the well when the lift station itself is expanded. Mr. Faberbock lowered the velocity so there will not be a drop of two feet into the wet well. Mr. Wyllie provided an update on the status of securing the easement along US 41 and noted the scheduled meeting to be held the next week.

Update – 36” Transmission Sewer Line Project –

Mr. Faberbock stated that he met with the contractor, they are still looking at the routing, and the contractor wants to go in between the road and the existing sewer where he can. He wants to zigzag and Mr. Faberbock thinks that the contractor is resistant to removing or replacing the existing 24” pipe. They are going to take a look at it and the railroad and pipeline will mark the route.

Update – Review of Kilkenny Estates capacity of lift station –

Mr. Pharazyn stated that there is nothing to report.

Proposed expansion of sewer by AQUA –

Mr. Myers stated that letters are coming in from attorneys and expects this to be a long drawn out thing. Discussion ensued. Ms. Sury stated that the departments have been busy pulling information the attorneys are requesting including Mr. Muenich.

New Business –

None

Payment of Bills - #2116 - #2129 for $13,004.43 for Sanitary District & WW Utility #6320 - #6340 for $117,691.04 –

Mr. Hanlon motioned to approve payment vouchers #2116 – #2129 for $13,004.43 for Sanitary District and for Wastewater Utility #6320 – #6340 for $117,691.04. Seconded by Ms. Sims-Smierciak. Motion passed with a vote of 3 - 0.

Any and all business that may come before the Board

Mr. Faberbock stated that the developer for Three Springs submitted the engineering for the 30” sanitary sewer interceptor, which is a segment of the east side interceptor sewer. It is going to be run approximately 2000’ south of the intersection of 101st & Parrish. Mr. Faberbock will review and meet back with the developer.

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Capacity Water Treatment Plant

Invoice from Schererville - #1015 – approval to pay –

Mr. Pharazyn reported that Derwin met with Schererville on this matter. A very small amount of that belongs to the district and the district will not have to pay. Approval for payment of this bill will be removed from the agenda.

Update – Test Drilling –

Mr. Pharazyn stated that Jennifer (from Robinson Engineering) is handling and will follow the recommendations of the report.

Water Tower for Gates of St. John, Lotton –

Mr. Pharazyn stated that he is waiting to go to Waverly, Iowa, to look at the water tower being built there. Discussion ensued.

Request from Community Hospital for placement of Antenna on water tower (Hack Street) –

Mr. Pharazyn reported that they have decided to go in a different direction.

Progress on the Water Station –

Mr. Pharazyn stated that the building is 95% built and after the Christmas in the Park event, he will address the rates to charge that will be included in the ordinance.

New Business –

None

Payment of Bills - #3105 - #3118 for $13,214.60 for Water works District and #4617 - #4678 for $287,326.24 for the Water Utility –

Ms. Sims-Smierciak motioned to approve payment vouchers #3105 - #3118 for $13,214.60 for the Waterworks District and #4617 - #4678 for $287,326.24 for the Water Utility. Seconded by Mr. Hanlon. Motion passed with a vote of 3 - 0.

Any and all business that may come before the Board

Mr. Pharazyn stated that he received a phone call from a church (Redeemer URC) that is intending to build on the corner of Route 231 and Calumet Avenue. The church is building on four acres by the school (Association for Protestant Reformed Secondary Education) and would like to have town water and share the sewer. Discussion ensued.

Mr. Faberbock stated that he has a copy of the Water Master Plan Proposal. Mr. Myers requested that this proposal (submitted in 2005) be scheduled for the next study session. Mr. Myers asked Mr. Faberbock about the sanitary mapping. He stated that he has an example of the water and sanitary atlas that was submitted by Tina (Network Administrator) that can also be reviewed.

Public Comment

Adjournment –

Ms. Sims-Smierciak motioned to adjourn the meeting. Seconded by Mr. Hanlon. Motion passed with a vote of 3 - 0. Meeting adjourned at 6:20 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

Mr. Myers called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Robert Myers, President; Alex Monanteras, Vice-President; Kenneth Gembala, Member; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; and Sherry Sury, Clerk-Treasurer. Absent was Jerri Teibel, Town Council Liaison.

Approval of the Minutes – Regular Meeting of November 20, 2006 –

Mr. Hanlon motioned to approve the minutes of the Regular Meeting of November 20, 2006. Seconded by Ms. Sims-Smierciak. Motion passed with four ayes and one abstention by Mr. Monanteras.

SANITARY DISTRICT

Old Business

Right of Grant of Right to Install sewer/water lines Redeemer URC –

Mr. Wyllie stated that he spoke with a representative of the church and that they were asking for a longer period of time to connect to the town’s utility lines. He has prepared the documents (Grant of Right to install the sewer and water lines) and left the time period for the connections blank. The statute regarding the length of time for the connections was referenced. Discussion ensued. Mr. Monanteras motioned to approve the Grant of Right to Install sewer and water lines for the Redeemer URC Church within the 36-month period as stipulated. Seconded by Mr. Hanlon. Motion passed with 4 ayes and one abstention by Mr. Gembala.

Proposed Capital Improvement Projects Update

South of 93rd Avenue Extension – Phase III Interceptor Sewer –

Mr. Faberbock mentioned that he spoke with the contractor today who advised him that he will not be able to get to the site until it freezes over and then he can move forward from that point with the testing and final grading.

LS #3 Elimination Project Payout #1 Partial - $24,300.00 –

Mr. Faberbock stated that this represents a portion of the mobilization for the project. Mr. Monanteras motioned to pay the first partial pay out of $24,300.00 to Rex Construction. Seconded by Ms. Sims-Smierciak. Motion unanimously passed. Discussion ensued regarding the ownership of the property where the water well is located.

Update – 36” Transmission Sewer Line Project –

Mr. Wyllie reported on the situation with the easement and referenced a copy of the utility easement of 1978 that he sent to Mr. Faberbock as requested. Discussion then ensued regarding LS#3 above.

Update – Review of Kilkenny Estates capacity of lift station –

Mr. Faberbock stated that he started the analysis and referenced his handout. The lift station (LS#2 – Lantern Woods) is out of capacity by about 119 homes. Kilkenny Estates (the developer) contributes 109 of these 119 homes and the developer wants to add as many as 150 homes including the ones they already have. He stated that the town would ask that modification of the sewer pipe be part of the approval process at the Plan Commission level. Discussion ensued.

Eastside Sanitary Sewer Payout #5 – Final – Gough $20,495.56 –

Mr. Monanteras motioned to pay $20,495.56 which is the final pay out to Gough Construction for this project. Seconded by Mr. Hanlon. Motion unanimously passed.

NEW BUSINESS

2007 Salary Adoption - #SD95 –

Mr. Monanteras motioned to consider on first reading Salary Ordinance #SD95. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Hanlon motioned to approve the Salary Ordinance #SD95. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Payment of Bills - #2130 - #2143 for $28,499.31 for Sanitary District & WW Utility #6341 - #6370 for $282,699.14 –

Mr. Hanlon motioned to pay vouchers #2130 - #2143 for $28,499.31 for the Sanitary District and Wastewater Utility vouchers #6341 - #6370 in the amount of $282,699.31. Seconded by Mr. Monanteras. Motion unanimously passed.

Any and all business that may come before the Board –

Mr. Pharazyn mentioned that Lift Station #8 (Mallard Lane – handles about 20 houses) is having some issues with its generator (a small diesel generator) and has been in service for about 15 years. They have already spent $2,000.00 trying to figure out what the problem is and previously asked the attorney to send the generator vendor a letter that their bills will not be paid because they have not solved the problem. He stated that he would like to get a natural gas generator as a replacement for about $5,000.00 and has asked the mechanic to get a price quote for the labor and installation of the replacement generator.

Ms. Sury requested confirmation that the monthly meeting time of 6:00 p.m. and dates for the year will remain the same and in January the Study Session is cancelled and will not be re-scheduled; and by mutual consent of the board was confirmed.

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Update – Test Drilling –

Mr. Pharazyn stated that Mr. Lotton called to ask for the name and number of Peerless-Midwest. He thinks it may have gotten back to Mr. Lotton regarding the size requirements to be designed. Mr. Pharazyn made contact with the property owner on the west side of town and has a meeting set up with him and his son in early January. The property owner sounds okay with allowing them to test drill. Mr. Pharazyn called Peerless-Midwest to provide a quote to do that.

Water Tower for Gates of St. John, Lotton –

Mr. Pharazyn stated that he spoke with the President of Pittsburgh Tank & Tower and asked him to rescind his bid and they agreed to do so. He is going to meet with Caldwell Tank (Louisville, KY) the second or third week of January to look at their two tanks that are under construction. Mr. Wyllie mentioned that a letter was sent out to the bidders for this extension of 60 days.

RES #WD 06-12-18 Variable Water Rate - (Elimination of Declining Rate Block and bulk water sales station) –

Mr. Monanteras motioned to approve Resolution #WD 06-12-18. Seconded by Mr. Hanlon. Motion unanimously passed.

Review of Master Plan Proposal from Robinson Engineering from 2005 –

Mr. Faberbock referenced the proposal and stated that with the expansion of the utility districts, the old water master plan performed in 2001 by Niess Engineering only encompassed a certain area. He proposes that the area is expanded and take into account the additional landmass that will be adopted into the utility districts. They will look at the existing condition of the water main and perform fire flow testing then assemble the information, prepare a town model and report on what is needed. Discussion ensued. Mr. Monanteras motioned to approve the Robinson proposal for the Water Master Plan in an amount not to exceed $30,000 and that a contract will be prepared by next week. Seconded by Ms. Sims-Smierciak. Motion passed with four ayes and one abstention by Mr. Gembala.

New Business

2007 Salary Adoption – # WD62 –

Mr. Monanteras motioned to consider on first reading Ordinance #WD62. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Monanteras motioned to adopt Ordinance #WD62. Seconded by Mr. Hanlon. Motion unanimously passed.

Permission to delete customer accounts paid in full and approval for write off on specified accounts for both districts -

Mr. Monanteras motioned to allow the deletion of the customer accounts paid in full and approve the write offs on the specified accounts for both districts. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Payment of Bills - #3119 - #3131 for $27,361.49 For Waterworks District and #4679 - #4732 for $190,883.10 for Water Utility –

Mr. Monanteras motioned to pay vouchers #3119 - #3131 in the amount of $27,361.49 for the Waterworks District and vouchers #4679 - #4732 in the amount of $190,883.10 for the Water Utility. Seconded by Mr. Hanlon. Motion unanimously passed.

Any and all business that may come before the Board –

Mr. Myers asked Mr. Pharazyn why trees were purchased from Luers Tree Farm. Mr. Pharazyn stated that they were replacement evergreens for the homeowner behind the Public Works facility; their evergreens died during the construction phase and needed to be replaced.

Mr. Pharazyn addressed the bulk water station and complimented the excellent work performed by Mr. Redar in the construction of the station. Mr. Gembala thanked Tom Redar also for providing a tour of the Water Filtration Building.

Public Comment –

None

Adjournment –

Mr. Monanteras motioned to adjourn the meeting. Seconded by Mr. Hanlon. Motion unanimously passed. Meeting adjourned at 6:45 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer