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Sanitary District Meeting Minutes 2022

Meeting Minutes

01-18-2022 Sanitary District

January 18, 2022 Sanitary District Meeting Minutes

CALL TO ORDER:

Mr. Kmetz called the St. John Sanitary District Regular Meeting to order at 6:31 p.m. on Tuesday, January 18, 2022, attended by its members and led all in The Pledge of Allegiance.

ROLL CALL:

Board Members present: Ken Gembala, Robert Kmetz, Kim Krull, Richard Setlak and Patricia Sims-Smierciak. Also present: Wayne Pondinas, Town Council Liaison; Absent: Chris Salatas, Town Manager.

ELECTION OF OFFICERS:

President: Mr. Kmetz called for nominations for President. Ms. Sims-Smierciak made a motion to nominate Rob Kmetz as President; Mr. Gembala seconded the nomination. Hearing no further nominations, Mr. Kmetz called for a vote. Mr. Kmetz was elected President by a unanimous roll-call vote of 5-0.

Vice President: Mr. Kmetz called for nominations for Vice President. Ms. Krull made a motion to nominate Patti Sims-Smierciak as Vice President; Mr. Setlak seconded the nomination. Ms. Sims-Smierciak was elected Vice President by a unanimous roll-call vote of 5-0.

APPROVAL OF MINUTES:

Mr. Kmetz called for a motion to approve the December 28, 2021, special meeting minutes. Mr. Setlak made a motion to approve the minutes, Ms. Krull seconded the motion. The motion carried by a unanimous vote of 5-0.

NEW BUSINESS/OLD BUSINESS:

A. Consider landscape credits in the total amount of $950.99.
Mr. Setlak questioned the last three credits listed on the agenda stating the usage period did not coincide with the January bill date. The Board will request clarification from the Clerk-Treasurer’s Office on these.

Mr. Setlak made a motion to approve the landscape credit of $79.02 for Dustin & Kristen Carson of Redbud Drive. Ms. Sims-Smierciak seconded the motion. The motion carried by a unanimous vote of 5-0.

Ms. Krull made a motion to approve the landscape credit for Cristina Flores of Sherwood Court in the amount of $99.73. Ms. Sims-Smierciak seconded the motion. The motion carried by a unanimous vote of 5-0.

Ms. Sims-Smierciak made a motion to approve the landscape credit for Nicole & Daniel Kvachkoff of Juniper Lane in the amount of $329.72. Mr. Setlak seconded the motion. The motion carried by a unanimous vote of 5-0.

Ms. Sims-Smierciak made a motion to approve the landscape credit for Ken & Brigitte McNeill of Dunegrass Way in the amount of $64.31. Mr. Setlak seconded the motion. The motion carried by a unanimous vote of 5-0.

Mr. Setlak made a motion to approve the landscape credit for Nancy Mikolajczak of Larkspur Terrace in the amount of $136.79. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 5-0.

Ms. Krull made a motion to approve the landscape credit for Darlene Rozycki of Brookhaven in the $68.67. Mr. Setlak seconded the motion. The motion carried by a unanimous vote of 5-0.

Ms. Sims-Smierciak made a motion to defer the last three credits on the agenda pending usage data from the Clerk’s Office. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 5-0.

B. Cender Dalton Professional Services Agreement for CY 2022
Some discussion ensued in regards to having Cender Dalton instead of Baker Tilly as the financial advisor. Mr. Kmetz was unaware of this change.

Ms. Sims-Smierciak pointed out that there was an agreement signed by our Town Manager for Cender Dalton on January 14, 2022. Furthermore, Ms. Sims-Smierciak stated that in the past, this board had the legal jurisdiction to choose its own financial advisor. The financial cost to bring Cender up to speed would be prohibitive and a waste of our taxpayers’ money.

Mr. Pondinas was asked if he knew about this. Mr. Pondinas said he was surprised at the Council meeting. The Council said they were going to do these contracts for the lawyer, engineering, Baker Tilly and Cender. Mr. Pondinas told the Council that there was a contract that he knew nothing about. The Town Council said they had a committee of two people who met and that’s all Mr. Pondinas knew.

Ms. Sims-Smierciak made a motion to defer this to the February meeting to consider both Cender and Baker Tilly agreements for 2022 and to speak with our attorney relative to our legal authority to choose our own advisor. Mr. Setlak seconded the motion. The motion carried by a unanimous vote of 5-0.

REPORTS AND CORRESPONDENCE:

None to be had.

PAYMENT OF BILLS:

Ms. Krull made a motion to approve the Sanitary District APVs in the amount of $9,090.01. Mr. Setlak seconded the motion. The motion carried by a unanimous vote of 5-0.

Ms. Sims-Smierciak made a motion to pay the Wastewater APVs in the amount of $744,260.63. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 5-0.

PUBLIC COMMENT:

None to be had.

ADJOURNMENT:

Ms. Sims-Smierciak made a motion to adjourn the meeting at 6:59 p.m. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 5-0.

Respectfully Submitted:

Gerri Kudzia, Recording Secretary
St. John Sanitary District

02-15-2022 Sanitary District

February 15, 2022 Sanitary District Meeting Minutes

CALL TO ORDER:

Mr. Kmetz called the St. John Sanitary District Regular Meeting to order at 6:34 p.m. on Tuesday, February 15, 2022, attended by its members and led all in The Pledge of Allegiance.

ROLL CALL:

Board Members present: Patricia Sims-Smierciak, Kim Krull, Robert Kmetz. Absent: Ken Gembala and Richard Setlak. Also present: Wayne Pondinas, Town Council Liaison; Jason Dravet, Interim Town Manager. A quorum was attained.

APPROVAL OF MINUTES:

Ms. Sims-Smierciak made a motion to approve the January 18, 2022, regular meeting minutes. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 3-0.

OLD BUSINESS/NEW BUSINESS:

A. Consider Landscape Credits:
Mr. Kmetz stated these were the credits from last month’s meeting where we requested additional information. Ms. Sims-Smierciak said everything seems to be in order from the Clerk-Treasurer’s Office on these. Mr. Kmetz conurred.

Ms. Krull made a motion to approve the landscape credit for Scott & Jodie Eggert of 9811 Rosewood Dr. in the amount of $117.17; Sheridan Lodico of 9810 Dunegrass Way, credit of $22.32; and Alena Tucci of 9800 Dunegrass Way, credit of $33.24. Ms. Sims-Smierciak seconded the motion. The motion carried by a unanimous vote of 3-0.

B. Consider review of consulting contract for Financial Advisor for CY 2022
Ms. Sims-Smierciak made a motion to accept Baker Tilly as Financial Advisor for 2022 and authorize Robert Kmetz to sign. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 3-0.
C. Consider Annual Write-offs
None to be had. The Board thanked the Clerk’s Office for all their work on the write-offs.

REPORTS AND CORRESPONDENCE:

Mr. Pondinas stated there will be a demonstration of the water side of the new Scada System on February 23rd at Austgen Electric. He invited the Board members to come and see how it will work. After that gets going, they will start to install it. Then they will work on the lift stations which is the sanitary part of the Scada System.

Mr. Pondinas reported the Sanitary Board has been paying for the wastewater side of the Scada System. It is payment number 8 or 9 of possibly 12 payments, then that part of the system will be paid for. Don’t know if there will be anything extra or anything they might have to tweak.

Mr. Dravet stated the Sanitary Board’s portion of the Scada System software from Wonderware will be $2406, which will be signed at the Town Council meeting next week.

Mr. Dravet also wanted to let the Board know that the wastewater bill from Schererville came in for $870,000 plus. This is because in July of 2021, the rate for treatment went from $1.79/1000 gallons to $1.99/1000 gallons. Our accountant did not get updated, so we are being billed the back amount from July thru December 2021. There will be no interest or penalties.

PAYMENT OF BILLS:

Ms. Sims-Smierciak made a motion to approve the Sanitary District APVs in the amount of $23,121.37. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 3-0.

The Board questioned the Wastewater APVs for the Microsoft Agreement bill. Mr. Dravet explained that amount is the Sanitary Board’s portion of the total Microsoft bill for the Town. It’s one-third sewer, one-third water and one-third general fund. The price went up because we had to purchase the advance threat protection option as a part of our cyber security insurance. We’ve also added quite a number of computers over the last several years. This is the first year of a three year contract at a fixed price barring nothing changes. As technology is added, a true up agreement has to be done which will be a separate bill to add in the extra cost for extra computer.

The U. S. Bank 2012 Sewage Works Refunding bill was also questioned. Since no one seemed to know what this was for, the Board will not approve it until clarity from the Clerk’s Office is obtained.

Ms. Sims-Smierciak made a motion to approve the Wastewater Docket with the exception of the U. S. Bank 2012 Sewage Works Refunding amount pending clarity on that. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 3-0.

PUBLIC COMMENT:

None to be had.

ADJOURNMENT:

Ms. Sims-Smierciak made a motion to adjourn the meeting at 6:48 p.m. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 3-0.

Respectfully Submitted:

Gerri Kudzia, Recording Secretary
St. John Sanitary District

03-15-2022 Sanitary District

March 15, 2022 Sanitary District Meeting Minutes

CALL TO ORDER:

Mr. Kmetz called the St. John Sanitary District Regular Meeting to order at 6:27 p.m. on Tuesday, March 15, 2022, attended by its members and led all in The Pledge of Allegiance.

ROLL CALL:

Board Members present: Kim Krull, Richard Setlak, Patricia Sims-Smierciak and Robert Kmetz. Absent: Ken Gembala. Also present: Wayne Pondinas, Town Council Liaison; Joe Wiszowaty, Town Manager. A quorum was attained.

APPROVAL OF MINUTES:

Ms. Sims-Smierciak made a motion to approve the February 15, 2022, regular meeting minutes. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 4-0.

OLD BUSINESS/NEW BUSINESS:

None to be had.

REPORTS AND CORRESPONDENCE:

Mr. Pondinas stated that the water side of the SCADA System is going good. They will probably start installing it at the end of this month. Then they will start on your side of it. They are already putting the panels together for that. Right now in their building, everything they’re doing for the water side is all on a big wall. That is going to come down real quick and then they will put up all the panels for the lift stations. There will probably be 14 boxes up there. Once it gets going, you will be invited two at a time, to come and look at that. You can see what they are doing and how it works. They will explain it to you.

Mr. Kmetz wanted to know when this would be completed. Mr. Dravet replied possibly September. There is also the tie-in to the variable frequency drives for the water side. There’s probably going to be some VFD’s for the sanitary side as well. We’re still working through which lift stations need what. Installation will definitely be the fall, definitely this year.

Mr. Pondinas said that they have all the parts and don’t have to worry about chips and stuff. Everything should be in stock. It’s just a matter of them getting it together and seeing whether or not there’s any flaws.

PAYMENT OF BILLS:

Mr. Kmetz started with the Sewage Works Bond for U. S. Bank 2012 interest amount for $9,758.75 that was questioned last meeting and not paid. Beth did explain to the Board what that was for and can now be paid.

Mr. Setlak made a motion to approve the Sewage Works Bond APV for $9,758.75. Ms. Sims-Smierciak seconded the motion. The motion carried by a unanimous vote of 4-0.

Mr. Dravet wanted to remind the Board that one of the two dockets will be considerably larger because of the water rate adjustment from Schererville.

Ms. Sims-Smierciak made a motion to approve the Sanitary District APVs in the amount of $20,007.88. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 4-0.

Mr. Dravet explained the increase from Schererville. They did not charge us the corrected rate which went into effect in July of last year. So they went back and rebilled us for the difference in the rate which was like 33 cents/thousand gallons. If memory serves me without the documentation in front of me, it was a little less than a million dollars. It looks like this bill missed the docket again. I will have a talk with our accounts payable person.

Ms. Sims-Smierciak pointed out that this month is high also because we have January and February’s bills and a transfer of funds into the general operating fund. Going forward, we will probably have an increase in fuel costs too.

Mr. Kmetz confirmed with Mr. Dravet that the Schererville bill will be on next month’s docket.

Ms. Sims-Smierciak made a motion to approve the Wastewater Docket in the amount of $1,052,605.93. Mr. Setlak seconded the motion. The motion carried by a unanimous vote of 4-0.

PUBLIC COMMENT:

None to be had.

ADJOURNMENT:

Ms. Sims-Smierciak made a motion to adjourn the meeting at 6:35 p.m. Mr. Setlak seconded the motion. The motion carried by a unanimous vote of 4-0.

Respectfully Submitted:

Gerri Kudzia, Recording Secretary
St. John Sanitary District

04-19-2022 Sanitary District Exhibit.pdf

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