Mr. Moran nominated Richard Janowiak for President. Mr. Janowiak called for a second, although he did not believe one was needed. Mr. Kmetz commented that he abstains from voting. Mr. Moran believed that they did need a second vote. Mr. Janowiak called for all in favor. Voice Vote: 3 approved with Mr. Kmetz abstaining.
Mr. Janowiak called for the nomination for Vice President. Mr. Moran nominated Robert Kmetz. Mr. Janowiak called for a second, and commented that one was not needed. Mr. Moran said that a second is needed. Mr. Paradiso made the second. Voice Vote: 3 approved with Mr. Kmetz abstaining.
Mr. Janowiak called for the nomination for Secretary. Mr. Paradiso nominated Patrick Moran. Mr. Moran made the second. Voice Vote: 3 approved with Mr. Kmetz abstaining.
Regarding fire calls, there were 252 incidents; 206 were in St. John corporate limits, 15 St. John (Dyer address), none in St. John (Crown Point address), and 3 in St. John (Cedar Lake address). Contracted area consisted of 16 calls and mutual aid at 11.
For the year of 2021, the Fire Department finished with 2,200 incidents and will have the details attached to the minutes.
Chief Flores reported that the Aftermath K9 Grant was received in the amount of $250. Also, the Department received word that they were selected for the body camera grant. The paperwork was submitted and they are awaiting the next steps in the process. This was save much money as the body cameras integrate with the current system.
Also, COVID has hit the Department hard. An entire crew was off as well as Chief LaDuke. They are managing, but at a tight level with many holdovers. Chief did speak with the Town Council and Town Manager regarding application of the 2022 SAFER (Staffing for Adequate Fire and Emergency Response) Grant. This is a federal grant for funding firefighters. The Department is applying for 6 positions. This number is not guaranteed by either the Town or the grant.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
Chief Deputy Szczepanski also gave the Oath of Office to new Firefighter/EMT Lindsay Kusbel with Badge #27 being presented by Chief LaDuke. Fire Officer Kusbel has served at Lake Hills Fire Department.
Regarding fire calls, there were 183 incidents; 154 were in St. John corporate limits, 10 St. John (Dyer address), 1 in St. John (Crown Point address), and none in St. John (Cedar Lake address). Contracted area consisted of 8 calls and mutual aid at 10.
Mr. DeJong asked Chief LaDuke how many candidates were left on the Eligibility List. Chief answered that there were 4 candidates remaining.
Liaison Mike Schilling requested a recommendation from the Safety Board for the appropriation transfers and the new squad.
Mr. Janowiak entertained a motion for a favorable recommendation on the appropriation transfers to full-time staff. Mr. Moran made the motion with second made by Mr. Kmetz. All were in favor by voice vote.
Mr. Janowiak also entertained a motion for a favorable recommendation on the purchase of a new squad for the Chief. Mr. Kmetz asked about the make and model preference. Chief LaDuke explained that the Department is getting free lights and a discounted price for detailing, and other items, in return for showcasing the truck at the Indianapolis conference. Mr. DeJong made the motion with second made by Mr. Moran. All were in favor by voice vote.
Mr. Janowiak entertained a motion for a favorable recommendation to the Council for a new K-9. Mr. Kmetz made the motion with second made by Mr. Moran. All were in favor by voice vote.
Mr. DeJong asked if legal counsel has reviewed the topic to ensure that funds can be used for manpower. Mr. Schilling answered that the attorney has reviewed it. The financial consultants are now reviewing the revenue stream to ensure that the additional officers can be funded after the Cares Act money is depleted.
Mr. Janowiak entertained a motion to recommend 4 additional officers be funded through the Cares Act. Mr. DeJong made the motion with second made by Mr. Kmetz. All were in favor by voice vote.
Mr. Janowiak also addressed a matter that came to the Board’s attention recently. There were comments posted on Facebook that violated the Personnel Policy. He added that the Board is not handling it—the Chiefs shall address such matters appropriately and quickly. Mr. DeJong added that the Board noted what was occurring. It was an embarrassment to the community, and the Town itself. He also mentioned that there is plenty of case law available proving that there is no First Amendment protection when bringing the Town into the discussion. He expects better behavior from the employees.
Mr. Kmetz commended Chief LaDuke and staff for a recent ambulance call to a relative’s house. Their services were phenomenal.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
Regarding fire calls, there were 162 incidents; 129 were in St. John corporate limits, 5 St. John (Dyer address), 3 in St. John (Crown Point address), and 3 in St. John (Cedar Lake address). Contracted area consisted of 14 calls and mutual aid at 8.
Chief LaDuke reported that there were no updates on the applied grants; Staffing for Adequate Fire and Emergency Response (SAFER) or Assistance to Firefighters Grant (AFG). Both grants are through FEMA.
Mr. DeJong asked about the status of the Eligibility List. Chief LaDuke reported that there are 4 candidates remaining. The first candidate may pose no interest. The second candidate continues to be interested. The third and fourth candidates are working at other departments and no longer want to be on the list. He also stated that Niko Vukovic was accepted into medical school at IU and will be leaving in May. The Department will need to be advertising soon to create a new list.
Mr. DeJong reported that the SAFER Grant will have an update in June.
Mr. Janowiak entertained a motion to approve the General Orders. Mr. Moran made the motion with second made by Mr. Paradiso. All were in favor by voice vote.
Mr. DeJong asked if the Department had a current list. Deputy Chief Demeter answered that they do, but it is the regular list for all hires. The Emergency Hire would present an Academy-certified officer, eliminating the 6-month delay to train and the full Field Officer Training (FTO) procedure. Due to the leave of Officer Patzschke, this takes away a third to a half of the actual duty crews. It can be fixed for a very short time, but taking into consideration training days, vacation, sick time, and so on, the Department will be hurting for experienced personnel. If the Board will allow the Emergency Hire process, the timing would be greatly reduced. The Cares Act funding that was previously discussed can help with adding new officers to the roster and creating a new list for the general Police Eligibility List.
Mr. DeJong asked to be walked through the process for an Emergency Hire. D.C. Demeter explained that the Department sends out a release on Spillman, Indiana Law Enforcement Academy, social media, and other sources, for an Indiana Academy-accredited officer currently in the 1977 pension plan in good standing. This avoids the time involved in a physical and psychological evaluation. Interviews are conducted, and then the Chief reviews the points along with eligible points for education and military experience. The list is established based on those factors.
Mr. DeJong asked if the Board was involved in the process. Mr. Janowiak answered that they were not. He continued by stating that since the current Board has been in place, there have been two officers hired above what the Department had, and now they will be losing one. He believes that the Department is still technically plus one. D.C. Demeter explained that they had one extra officer and they are at 24 now. Officer Wartman came from the general Eligibility List established back in October 2020. Mr. Janowiak added that he believes someone was hired from the Emergency List also. Mr. Schilling explained that there have been times, when it was not an announcement of retirement or adding people, that the Department used the emergency process, even before 2020. The Department will go through the emergency process when they don’t need a certified officer. The general list does not have all trained officers on it. Mr. Schilling added that possibly seven times in the past there has been a leave with such sudden notice; as in the case of leaving for another job. D.C. Demeter reiterated that they literally received four days’ notice.
Discussion ensued concerning replacement versus additional personnel. D.C. Demeter stressed that with Officer Patzschke leaving, the shortfall will be felt much more than waiting for two extra personnel to come onto the crew. It is not known if those on the active, general list are trained at this time. Mr. Paradiso reasoned that perhaps the Department should take from the active list one who is trained and go from there. Mr. Moran and D.C. Demeter explained that one cannot be taken from the list at random. Each candidate has been ranked on the list; written test, interview, military experience, and college education. The general list would be used if the Department is allowed to hire additional officers with the Cares Act funding. Mr. Kmetz confirmed with D.C. Demeter that if a candidate on the regular list is certified, that person can be selected for an emergency hire as well.
Mr. Janowiak added that some candidates on the Emergency Hire list did not take the written test. Some candidates were on both lists, the general list where the test was taken, and the emergency list with no test. D.C. Demeter stated that the Emergency Hire list is valid for a shorter period of time. Mr. DeJong recapped that the Board needs to know if the current list has qualified candidates. The Board has heard that candidates cannot get hired in St. John unless they are a certified police officer. They are trying to take that stigma away. He added that it is not considered equal opportunity hiring. The question is what constitutes and emergency.
Mr. DeJong argued that there are more officers since the Board has been established, but they are still back to having an emergency. D.C. Demeter explained that having been on the Department for 26 years, when one officer is taken from a crew of 24, that is an emergency. It is agreed that the Department should have more officers than the current number. Taking one officer away causes more scheduling and safety issues. A crew of 3 now becomes 2 and it is felt. The newest officer, Officer Wartman, was an additional officer as he was not counted on the schedule prior. Now he is added and that adjusts training days, vacation time, an unscheduled sick day, and so on. Further discussion ensued comparing the emergency hire to the general list. In conclusion, the Board agreed to consult with legal counsel, and seek the establishment of an Emergency Hire List.
Mr. Janowiak entertained a motion to establish the Emergency Hire List, starting the process, and use of it would be determined on the answer based on Attorney Decker’s legal opinion. Mr. DeJong made the motion to begin the establishment procedure for an Emergency Hire List, and then based on the outcome from legal counsel, they will make the determination next month as to defer the actual answer of what list they are going to hire off of until next month. Mr. Kmetz made the second. Mr. Moran asked if they received the legal opinion tomorrow, could we make a stipulation based on if he says not to do the List. Mr. DeJong answered that it would be good to have the List posted in case something catastrophic occurred. Deputy Chief Demeter added that there is no written test required for the Emergency Hire. The probationary period is generally 6 months for a trained officer and 12 months for an inexperienced officer. Mr. Janowiak called for a second. Mr. Kmetz seconded the motion and Mr. Paradiso did the same. Mr. Paradiso’s second was accepted for the record. All were in favor by voice vote.
Mr. Janowiak entertained a motion to approve the process as stated. Mr. Moran made the motion with second made by Mr. Kmetz. All were in favor by voice vote.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
Regarding fire calls, there were 158 incidents; 128 were in St. John corporate limits, 9 St. John (Dyer address), 3 in St. John (Crown Point address), and 2 in St. John (Cedar Lake address). Contracted area consisted of 7 calls and mutual aid at 9.
Regarding the thefts, there was nearly $50,000 defrauded from an elderly person through a gift card scam. The investigation tracked the fraud to India, therefore, not much can be done at this point.
Concerning the emergency hire process, there were 26 applications picked up. They were due by the end of today at 4:00 p.m. Out of the 26 applications, 16 were returned with 1 being ineligible due to non-participation in Police PERF. A total of 15 candidates will be moving forward. Tentatively, the next step is the interview process from May 2 through May 6. The applications will be reviewed to make sure all documentation is included. This information will be forwarded to the Safety Board for upcoming interviews. After the interviews, the list will be established for a candidate to be ready for hire at the May 16 Safety Board meeting.
Discussion ensued regarding the motion made at the last meeting if the Board wanted to take a candidate from the existing hire list. Mr. Janowiak asked Attorney Decker if that could be done. Attorney Decker answered. “Yes Mr. Chair. The Indiana law, in particularly in an emergency situation, there’s no real constraints on the town’s ability to hire someone, whether they were on the original candidates’ list or not, as long as they’re qualified, as long as they otherwise meet the legal qualifications to become a police officer. So, I guess from a legal perspective, there would be nothing to prohibit the board from considering one of those candidates, or one of those persons on that candidates’ list.”
Mr. Janowiak added that the discussion would then be if this is really an emergency hire. A 24th officer was hired “two meetings ago” which places the department “at one extra”. He reasoned that out of 3 officers, 2 were emergencies. If they do an emergency hire now, including the recent hire for a total of 4 officers, that’s 3 emergency hires; equating to 75% of the hires as an emergency.
At this point, debate ensued among the Board Members to define an emergency hire and any legalities present.
Mr. Moran was not in favor of hiring from the current candidate list. He believed that it was not fair to the other candidates on that list because the 5th candidate was qualified under PERF. He was not comfortable passing up the candidates above the 5th candidate, especially if the Board adopts an emergency hire list. Mr. Janowiak argued that by hiring the first candidate on the list, apparently there are civilians who are not qualified police officers on that list who could score better than police officers. In addition, they want to take the emergency hires and the only thing is that they are in the pension fund, and there is an oral interview. There is no physical or no psychological exam. The Town could inherit someone with a problem that is not known to the Board. Chief Flores added that this is why background checks are performed. Mr. Janowiak was concerned about physical problems. He added that he could probably pass a physical, but would not be able to perform on the street at this time.
Mr. Moran asked Chief Flores about the Indiana Code concerning an exemption. Chief Flores responded that exams are required for the PERF application. An emergency hire speeds up the process. Losing an officer in a last-minute notice, as in this case, causes an issue. The resigning officer would be 1 of 2 on duty at times. This matter creates an emergency. To circumvent this, and get an officer on the street quickly, the emergency hire process is done. Mr. Moran asked about any health issue that the applicant may possess. Chief Flores explained that the emergency hire does not require such testing as they already accomplished this to be accepted by PERF. Mr. Moran could not find a law that exempted such an applicant from said testing. Attorney Decker read I.C. 36-8-3.2-2 that states, “A person who is an applicant to become a firefighter or police officer must before being hired be certified by the local board to the Board of Trustees of the Indiana Public Retirement System as having passed the minimum agility and aptitude tests outlined in this chapter.” He concluded that there is no specific exemption for which the Board refers.
Mr. Paradiso commented that just because a physical was taken 10 years ago to be in the pension fund does not mean that it can be passed today. Mr. Moran agreed, but one of the big items he sees is hiring from an emergency list with an applicant having a physical defect. Chief Flores responded that an applicant could be required to take an exam if that is wanted by the Board. Mr. Moran believed that the Board had the authority to make such stipulations. Chief Flores added that it will take more time, but it was understood.
Mr. Kmetz asked Chief Flores how many hours the resigning officer spent between the task force and the Town. Chief Flores responded that the officer worked 84 hours every two weeks, and the officer performed 20 yours per month for the task force. Mr. Janowiak commented that the recently hired officer should be ready to go based on discussion two months ago, and this still leaves the department with 23 officers. In no way does this make them deficient. He added that in May, when another officer was an emergency hire, it was strictly done so an officer could be placed in the detective division where that could have been delayed for a while. He didn’t know what particular positions could be re-assigned or assignments that could be shared.
Chief Flores said that a couple of the Board Members mentioned this is all we ever do (referring to emergency hires), because that is all the department has ever been allowed to do. It was not very often when the Police Department was given an addition; the department was always plugging holes. This is the reason why it appears that emergency hires are done all the time. Long before the Safety Board ever existed, Chief Flores stressed that he has been with the St. John Police Department for 20 years. He can probably count on one hand the number of times that they were allowed an additional officer.
Secondly, it is agreed that the Department is shorthanded. In his opinion, the Police Department needs 5 or 6 more people to arrive at 3 officers per shift. For the safety of this Town and its residents, until the Department gets to that number, it’s an emergency. He needs to do everything he can, and as quick as he can, to fill those numbers and get bodies on the street. It’s been discussed numerous times how the Police Department and Fire Department are shorthanded. He added that even Mr. Janowiak said that they need at least 4 every shift. Until Chief Flores can get to that manpower, it’s an emergency.
Mr. Janowiak argued that based on the current theory, if there are 4 tomorrow and someone quits, the answer is that they are now short a guy on a shift, and it’s got to be an emergency. Chief Flores said, “Exactly, you’re absolutely correct, and that’s how every department around here does it, and we’ve done that numerous times.” He added that the Town is supposed to get the ARPA funds, and hopefully, the Council will give them a couple extra officers that could be hired from the current list.
Chief Flores also reported that he spoke with both Attorney Decker and Attorney Westland, the Town’s Attorney. Chief Flores stated, “...and his exact words were ‘If you hire off this current list, there’s nothing that says you can’t’, okay? There’s no law, and Mr. Decker, please correct me if I’m wrong. There’s no law whatsoever that prevents us from hiring off that list, which I agree with, there’s not. But Mr. Westland’s exact words were ‘if you do that and skip a couple people, I would embarrass you on a deposition without even having to try’.” Chief Flores stressed that “yes” there is no law, but he doesn’t want to be the reason why one is made. Mr. Janowiak chimed in that no one could get embarrassed in a deposition that we keep doing emergency hires. Mr. Paradiso added, “How can you be embarrassed when you can justify it by ‘I need an emergency police officer. This man’s on the list. He’s qualified. Hire him’.” Chief Flores explained that when it was established, this was the certain criteria needed to make the list. Being a certified police officer in PERF was not one of those. If a candidate is 2 or 3 on the list, and they are skipped to hire the 5th candidate, there is a problem with that, and both attorneys agreed with Chief Flores. This could pose a lawsuit. Mr. Paradiso continued by questioning that it is okay to do an emergency hire, but it is not okay to hire a trained officer off that list (referring to the current list) ahead of somebody else. Again, Chief Flores stated that they should not skip over somebody. There are people who scored better than somebody that is a certified officer on the previous list.
Town Manager Wiszowaty asked if they are doing an emergency hire, the candidate that submitted for that number 2 or number 5 spot would still have the same options to submit for the emergency hire list as well? Chief Flores and at least one Board Member answered “yes.” Mr. Janowiak added that all the people on the emergency hire list had every opportunity to submit an application for “off the list.” Mr. Wiszowaty agreed, however, one cannot skip over a candidate to get to another candidate. Mr. Janowiak, and one other board member, said that it can be done. It is just to be pointed out that maybe someone would sue them. Mr. Paradiso said, “They’d lose the lawsuit, but you’d be embarrassed because it’s legal to do.” Mr. Wiszowaty added that they would be spending a lot of money to defend it as well. Chief Flores commented that there are two different sets of criteria for the emergency hire list and the regular list.
Mr. Janowiak continued to discuss the matter re-iterating earlier discussion and mentioning that some people could be re-assigned temporarily until a new hire is trained. Chief Flores asked if the current list had the following criteria: requirement to be a police officer, and requirement to be a member of PERF. Mr. Janowiak answered “no” to both criteria. Chief Flores continued to ask that if the list was certified, and the ranking was done based on how it proceeded, and they start from one, sequentially working down the list, candidates would be hired in that matter. Mr. Janowiak agreed with the sequence as described. Chief Flores then asked if he was willing to skip number 2 and 3 to go to number 5. Mr. Janowiak said, “No, not if we hire off the new hire list, no.” He added that the emergency hire law says they can do it.
Mr. Moran summarized that the Board is not “big fans of the emergency hire.” It is difficult to get a job on the St. John Police Department “off the list” due to the emergency hires. He does not believe that they should have approved the emergency hire process last meeting with the stipulation of finding out if they could hire the 5th person off the existing list. Because the Board did approve as such, there are now 15 candidates who applied for an emergency hire expecting to be placed on the list. He feels that the Board allowed the process to happen, and they should stick with the process. He recommends to hire off the list. Mr. Moran added that the process should be modified for the future making it more specific on when the need occurs. He added that this has been discussed since they became a board. The emergency hire process was brought up 3 or 4 times in an open meeting, but nothing was done about it. Even though the Board is not a fan of the process, they did not do anything about it. They are now stuck in this situation. Summer is coming up and it will get busier, and Chief Flores mentioned he is doing things for the safety of the residents.
Mr. Moran also commented that they have discussed the need for more police officers. He stated that it seems hypocritical being for more police, but yet, they are placing regulations on getting the police. Mr. Janowiak said that they are not placing regulations on getting the police; they are placing regulations on how they get them. He re-iterated earlier discussion about the 24th officer and dropping to 23, and added a comment about the Town Council’s part in allowing additional hires. Mr. Moran said that they need to define an emergency hire. Again, Mr. Janowiak expressed that 3 out of 4 hires certainly can’t be an emergency, and there are conditions when an emergency does arrive.
Chief Flores asked Mr. Janowiak, in his opinion, what then constitutes an emergency? Mr. Janowiak answered that a couple officers, 2 or 3, could be injured in some form causing a shortage, and if they were allowed to be replaced. In addition, if they didn’t allow them to be replaced (referring to the Town Council), because even if the Police Department could, they would still be “extra hires” the Department would run into the same problem. Chief Flores stated that the Department has 2 officers who were injured on light duty, and 1 just left. The officer who left was 1 of 2 officers, several times throughout the schedule, so if 2 are on light duty, and 1 is gone, leading 1 on a shift, is that an emergency? Mr. Janowiak said “not necessarily.” Chief Flores asked if he was okay with 1 officer on a shift. Mr. Janowiak answered, “No, I’m not okay with it.” He added that there could be other people re-assigned. Chief Flores understood his comment, but there needed to be an understanding of the circumstances that the Police Department is in at this time. He has 2 officers on light duty, and 1 officer that left. Mr. Paradiso said, “So you’re down to 21 officers.” Mr. Janowiak again said it doesn’t always have to be an emergency. There are people who can be re-assigned. Chief Flores said that they have had numerous conversations about how dangerously low manpower is, and he cannot afford to wait a year to get boots on the ground.
Chief Flores stressed that he knows what he needs to run the Department and does not agree with the process wanted by the Safety Board. There have been two attorneys and the Town Manager telling you it could be done legally, but it is probably not a good idea. The Board is opening up potential lawsuits. Mr. Janowiak asked Attorney Decker if a lawsuit was possible. Attorney Decker said, “Mr. Chair, as an attorney, I tell people anybody can sue anybody for any reason whether it has merit or not. I think Chief Flores’s comments are valid in the policy realm in terms what will be the policy of the Board and of the Town considering what an emergency hire is. I think that discussion is very appropriate to really define what truly is an emergency, and then if it is an emergency that qualifies, then what steps would be taken, and I think Chief Flores’s comments are valid in that regard.”
Attorney Decker continued, “As I stated earlier, there’s nothing in Indiana law, either the code or cases that I’ve reviewed since this has been brought to my attention that prohibits the Board from taking any action in considering an emergency hire, but that’s not the policy question; that’s just strictly is it legal. So, is it possible one of the candidates could assert a lawsuit that might have some merit or validity if someone is skipped over? Yes, that’s certainly possible. I can’t give you an opinion about who wins, who loses, what the merits are, what the strength of the case is, or the weakness. I really can’t do that.” Mr. Janowiak stated, “No, I understand that, and what I’m getting at, okay, is that with some amendments, we can continue with an emergency hire process, but at this point, because the 24th officer we just hired was also an additional, we keep you at the level you were at, and we turn around and hire someone off the new hire list, but that’s my opinion.”
Mike Schilling addressed the Board at this point. The Town Council selects a department head, and he stands behind the Chief in the decisions that are made. He hopes that the Board stands behind the Police Chief tonight and the decision that he makes. It has been difficult for the past year to keep people employed, especially at the higher levels, because the Council is not standing behind some of their decisions. He would feel respected by the Safety Board if they would stand behind Chief Flores’s decision tonight. Mr. Janowiak believes that they have stood by all his decisions, and in two-and-a-half years, gave him everything that was asked of them without any questions, which sometimes they should. This is not to disrespect the Chief. This procedure was discussed back in 2020 and it seems like it is incorrect, and needing to be discussed. The topic never came back up again until last month’s meeting.
Mr. Moran asked Chief Flores if he would be agreeable to meet with the Board to define an emergency hire. Chief Flores agreed and said it would take only two minutes to figure it out. Mr. Moran commented that Chief was set on that, and Chief Flores added that he would be in favor of discussion.
Mr. Kmetz said that they fell into the problem declaring everything an emergency hire. He was not totally opposed to the emergency hire list, and what they are accomplishing now. He also knows they need officers on the street. He feels it is important to define what an emergency is, so they are not having the same conversation in a month or two. Unfortunately, history established it was always an emergency hire because the funds weren’t available to hire a regular officer. From a board perspective, they would like to see the Department being brought closer to the level that is needed and get away from calling everything an emergency hire. Mr. Kmetz added that being this situation is different, he is not totally opposed to creating an emergency hire list and bringing somebody in, but going forward, it’s important to define an emergency hire. Chief Flores agreed and wants to sit with the Board to determine this definition.
In July, the Department may be losing another officer due to retirement. Mr. Paradiso concluded that this seems to be a “vicious circle for Northwest Indiana” where one department does an emergency hire and takes an officer away from them, and then another department does the same.
Mr. Wiszowaty asked what the minimum requirements are for the Department. Chief Flores answered that it was 2 officers per shift, but they are trying to do everything possible to make it 3 per shift. Mr. Wiszowaty stated that the minimum staffing for a town of 20,000 people is 2 officers. In that respect, if the requirement fell below the 3 or 2 threshold, would that constitute an emergency? Chief Flores answered “yes.” He then asked if that is where the Department is at today. Chief answered “yes.” Mr. Wiszowaty just wanted some clarification.
Mr. Paradiso provided his perspective. He said, “Here’s where I need some clarification sitting here. You got 24 people on this department. I know you’re one of the 24. I know you’ve got a deputy chief that’s one of the 24. I know you have two schools officers; that’s part of the 24, and I know you have 2 detectives. So, that’s 6 off of 24 makes 19. You divide 19 by 4 shifts; that’s 4.75 guys a shift. Now how do you only have 1 guy a shift when you have,” and Chief Flores answered that they have vacations, training, sick time, comp time, and personal days. Mr. Paradiso added, “So the most you should have off on a shift is 2. So that leaves you 2 guys on the street.” Chief Flores answered “we do that.” He then asked Mr. Paradiso “and you’re okay with just 2 guys?” Mr. Paradiso answered, “No, I’m not okay with it. I would like to see 4 to 5 guys on the street at a time. Personally, in a great world, that’s what I would love to see in this town even more, as this town expands. I’ve driven this town.” Chief Flores added, “And, again, we’ve already been doing that, so we’re ahead of you.”
Mr. Paradiso would like to give the Department everything they want, but on the other hand, he wants to see some of the people who want to become police officers be able to become police officers. Chief Flores agreed and implied that it was Town Council’s decision. He added that when the Department is in the current situation, he cannot afford to wait that long. It goes the same for the Fire Department as well if 3 people are on an engine and 1 is lost, the position needs to be filled. They would have to use overtime, but the Police Department does not have that much overtime. Chief Flores is asking if they would vote to hire from the new emergency hire list that will be established. This is his request and recommendation.
Mr. Janowiak stated he was not against an emergency hire, and it needs some adjustments, as well as other issues for discussion that need to be addressed. In January 2022, there were 23 officers. In February, there were 24. In April, they’re back at 23. He doesn’t know how to constitute an emergency in two months. Chief Flores said that until he can get 27 to 29 officers, 3 per shift minimum, everyone one of them is an emergency.
Mr. Janowiak again brought up the 23 vs. 24 officer scenario. They hired a 24th officer, and then someone retires tomorrow; quits with no notice, he doesn’t understand where the emergency is coming in. They are still at the level they’ve been at for 3 years. Mr. Schilling said that the Chief also has 2 officers off on light duty. Mr. Janowiak asked how the Department adjusted to those shortages. Chief Flores answered “trust me, we’re robbing Peter to pay Paul at this point.” Mr. Janowiak answered that unfortunately it happens, and he thinks that they are still at 23 officers though. The situation doesn’t change; it’s still 23 officers.
After much debate, Mr. Janowiak said to Attorney Decker, “Adam, at this point we do not want to re-check the procedure, but we do want to amend the process for emergency hire. We approved a motion about hiring off the full-time list. Do we need to delete that particular motion? It’s not been acted on. No one’s approved anybody off that list.” Attorney Decker clarified the question, “So, if I understand correctly, there was a motion at the previous meeting to hire the candidate from the current candidate list as an emergency hire?” Mr. Janowiak answered, “I think the motion was to hire the candidate if it was legal, pending your opinion.” Mr. Decker said, “As a board, you can always rescind a prior action, particularly if there’s been no reliance; if other parties have not relied on that. So you have that authority to reconsider what the board will do as far as making an emergency hire and if it wants to reconsider a prior motion, and adopt or approve a different motion, you have authority to do that.”
Chief Flores added that perhaps they need to postpone this, as he spoke with Mr. DeJong who felt the same way as himself, and as Mr. Moran did. Mr. DeJong had some very good ideas and input. Maybe they need to wait until the full board is present. Mr. Moran wanted to accept or adopt the emergency hire list, hire one person off that list, and then define what an emergency hire is going forward. Again, he wasn’t in favor of jumping a list. The Board needs to give this one to the Chief, and then define the emergency hire. There won’t be an issue in the future. Mr. Kmetz added “pursuant that the members on the list are also the physical agility and psychological.” Mr. Moran clarified that he wants to stipulate that he would like a “physical and psychological.” Mr. Paradiso wanted a physical agility. Mr. Moran responded that he can’t give them that. He wants for the applicant to see a doctor and get a clearance from both exams.
Mr. Janowiak commented again that he didn’t have a problem eliminating “this guy” on the new list. He didn’t have a problem with continuing the emergency test with some adjustments. They (the Board) brought up in February 2020 about how this process should be amended and discussed. The conversation never took place, whether it was their fault or someone else for not contacting them (the Board). Mr. Janowiak continued, “The fact is, it’s been brought up, and it’s well known, and the next they hear of it is two-and-a-half years later when someone wants to do it. That being said, whatever motion someone makes, we’ll go ahead and do. I’m just saying, I think rather than an emergency hire, I mean, I got 23 officers today and I hired a guy tomorrow. The next day, someone quits. I’m still where I’m at. This officer’s qualified. So I didn’t lose any ground that day for me. I certainly didn’t gain, but I didn’t lose any. I’m in the same boat. That’s my opinion again.”
Mr. Janowiak directed his next comment to Attorney Decker regarding “a motion to eliminate hiring anybody off the current list who would be qualified. Attorney Decker said that the Board may do as such. Mr. Moran believed that the motion was just to check on it. Mr. Kmetz read the minutes that the motion was “to establish the emergency hire list stating the process and use of it would be determined on the answer based on Attorney Decker’s legal opinion.”
Mr. Moran then made a motion, after giving it consideration, the Board will not hire off the probationary hire list. Second was made by Mr. Kmetz. All were in favor by voice vote.
Mr. Janowiak asked if they needed a motion for changes to the emergency hire process. Attorney Decker stated that they should consider a motion to approve the emergency hire list and to hire from that list.
Mr. Moran made a motion to approve the emergency hire list pending a physical and psychological test when the list is established. Chief Flores clarified that the Department could hire off that list and then the candidate will have to pass the tests prior to being hired. Mr. Moran agreed. Mr. Janowiak asked if they wanted to approve a list that doesn’t exist yet. Mr. Moran adjusted his motion to state that it was to continue the emergency hire process. Mr. Kmetz made the second. All were in favor by voice vote.
Mr. Janowiak stated that at this point, they would be done until the discussion comes up, or they discuss whether or not this is an emergency. Mr. Moran asked if they also needed to make a motion that they are now requiring a physical and psychological test.
Mr. Janowiak stated that they now have a motion from Mr. Moran that the emergency hire process will include a physical and psychological test. Mr. Kmetz made the second. All were in favor by voice vote.
Mr. Janowiak said that the question remains what is to be done with regards to waiting until the Chief presents the request to actually hire someone as to whether or not they would do that or hire someone off the list. Attorney Decker answered that the Board has some discretion. He was not aware if there was an approval in the past before the candidate was determined. He did not know where the Department was at regarding the list either. Chief Flores said his recommendation was to go through the interviews and place them on the list in rank. If the Department decided to go with number 1, that applicant will receive a conditional offer pending their “medical and physical.” As long as the applicant passes the tests, they are good to go. Mr. Janowiak asked, “The difference between hiring off the new hire list and the emergency hire list, do we put that off until a request is made for another officer or what? Because that argument, to my knowledge, is still open.”
Attorney Decker answered, “So that leads to that again that policy question in defining what is an emergency—what isn’t an emergency; we’ve had great discussion this evening about, but that has to be ironed out and probably implemented in terms of a policy, so that moving forward—the Board, the Police Chief, everyone knows—does this qualify as an emergency or does it not, and so that, I think that has to be put off to, you know.” Mr. Janowiak added, “Hiring needs to be put off until we determine the policy on emergency hires.” Chief Flores and Attorney Decker answered “no.” Attorney Decker answered, “No, I don’t think any hiring has to be put off.” Mr. Janowiak stated that he knows that Chief is going to present his position on emergency hire, and he has his position on hiring off the full time list. How do they address it at this point? Mr. Paradiso suggested that Mr. Kmetz and Mr. Janowiak meet with the Chief since he doesn’t know how a Police Department runs like they do. The three of them should get together and come up with a policy, and then present it to the full Board. They can then adopt the policy. Mr. Janowiak agreed, however, he believed that before it happens, there will be a request to hire someone. Mr. Paradiso responded that he believed the Board was in a position where they are approving that request to hire right now. Mr. Janowiak said, “No. No we’re not.”
Mr. Moran clarified the motion that he wanted to hire somebody, and then “iron out the kinks.” He wanted to hire someone off this emergency list, and going forward, get the process defined. Chief Flores mentioned that he also has a retirement coming up, and he’s agreeing to meet with us. Mr. Kmetz also clarified that the authority was given to the Chief to select the candidate off the list as an emergency hire, and then going forward, after this officer is on the ground, then the Board meets to define an emergency hire.
Chief Flores explained to the Board the process for the upcoming hire. He would have the list ready for them at the next meeting, and ask the Board to select the number 1 applicant on the list to hire. Mr. Janowiak did not understand it that way. Mr. Moran said that they are done with the hiring list. No one from the current list would be hired unless the Department gets the money (referring to ARPA funds). Mr. Janowiak said that something should have been done two years ago. Chief Flores asked who he was referring to, and Mr. Janowiak acknowledged it was directed towards the Chief. Chief Flores commented that the emergency hire process was no secret and asked Mr. Schilling how many times the process was used. Mr. Schilling answered that it was 5 times in the past two years, and before that, it was probably 7 times. Chief Flores added that there was no need to “re-do” the process because they already had one. Mr. Janowiak stated that members of the Board disagreed with the process. Chief Flores said that it was then the Board’s job to approach him to talk about it. Further debate ensued between Mr. Janowiak and Chief Flores concerning the responsibility of the Board to present ideas for discussion.
In conclusion, it was explained that the emergency hire process would proceed. The top candidate would be recommended to the Safety Board for them to approve at the next meeting. No further motions are necessary.
The timeline lists advertising on April 18 with applications to follow for review. An orientation would take place on May 10, tests on May 18, and interviews between May 30 and June 3. He will aim for one day of interviews due to the low turnout of applicants elsewhere. Two Safety Board Members will be in attendance for the interviews. The list will be ready for certification on June 20. An offer would be presented to the top candidate, but if they are not in PERF, about 1 to 2 months may be required for approval.
Mr. Janowiak entertained a motion to approve the new hire process. Mr. Paradiso made the motion with second made by Mr. Moran. All were in favor by voice vote.
Mr. Paradiso would like to see what the testing will involve before he approves anything. Chief LaDuke stated it was in the General Orders that may have been included in the agenda packet. Mr. Paradiso stated that he did not review it. Chief LaDuke explained that this was one of the General Orders approved at the last meeting and he could share a digital copy. The Orders are also posted for the staff.
Mr. Janowiak entertained a motion to approve the promotional testing process. Mr. Paradiso made the motion with second made by Mr. Kmetz. All were in favor by voice vote.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
*Secretary Patrick Moran joined the meeting virtually. Roll call votes were taken pursuant to Ordinance No. 1737 for Electronic Meetings Policy.
Regarding fire calls, there were 156 incidents; 112 were in St. John corporate limits, 16 St. John (Dyer address), 2 in St. John (Crown Point address), and 2 in St. John (Cedar Lake address). Contracted area consisted of 7 calls and mutual aid at 17.
Mr. Janowiak entertained a motion to certify the Corporal Eligibility List. Mr. Paradiso made the motion with second made by Mr. DeJong. Roll cate vote was taken: Mr. DeJong – Aye, Mr. Paradiso – Aye, Mr. Moran – Aye, Mr. Kmetz – Aye, and Mr. Janowiak – Aye. Motion passed 5 to 0.
Mr. Janowiak entertained a motion to certify the Sergeant Eligibility List. Mr. DeJong made the motion with second made by Mr. Kmetz. Roll cate vote was taken: Mr. DeJong – Aye, Mr. Paradiso – Aye, Mr. Moran – Aye, Mr. Kmetz – Aye, and Mr. Janowiak – Aye. Motion passed 5 to 0.
1. Sergeants
Chief Flores announced that he was seeking approval to promote Corporals Rybicki and Lukasik to the rank of Sergeant. Corporal Zuzich will remain on the List that is valid until May 16, 2024 at 12:00 a.m.
Mr. Rybicki was promoted to Corporal in 2017 and Mr. Lukasik was promoted to Corporal in 2018. Both gentlemen have done a tremendous job in their supervisory roles. Chief Flores has the utmost respect and confidence that both men will take the Department into the future successfully.
Mr. Janowiak entertained a motion to promote Mr. Rybicki and Mr. Lukasik from the rank of Corporal to Sergeant. Mr. Paradiso made the motion with second made by Mr. Kmetz. Roll cate vote was taken: Mr. DeJong – Aye, Mr. Paradiso – Aye, Mr. Moran – Aye, Mr. Kmetz – Aye, and Mr. Janowiak – Aye. Motion passed 5 to 0.
2. Corporals
Chief Flores announced that he was seeking approval to promote Officers Jacobs and Wortsman to the rank of Corporal. The List would have been valid for two years, although it expires this evening due to both Officers being promoted.
Chief Flores added that both Officers have military experience and their work is impeccable. He has full confidence and faith in their supervisory capabilities.
Mr. Janowiak entertained a motion to promote Mr. Jacobs and Mr. Wortsman from the rank of Officer to Corporal. Mr. Moran made the motion with second made by Mr. Paradiso. Roll cate vote was taken: Mr. DeJong – Aye, Mr. Paradiso – Aye, Mr. Moran – Aye, Mr. Kmetz – Aye, and Mr. Janowiak – Aye. Motion passed 5 to 0.
Mr. Janowiak entertained a motion to approve establishment of a new Corporal Eligibility List. Mr. DeJong made the motion with second made by Mr. Paradiso. Roll cate vote was taken: Mr. DeJong – Aye, Mr. Paradiso – Aye, Mr. Moran – Aye, Mr. Kmetz – Aye, and Mr. Janowiak – Aye. Motion passed 5 to 0.
Mr. Paradiso made a motion to approve the amendment so the Town Council can adopt it. Attorney Decker confirmed that the Safety Board has the authority to approve the Resolution before them. Mr. Paradiso amended his motion to approve the Resolution (Resolution No. 2022-05-16 entitled “A Resolution of the Safety Board of the Town of St. John, Lake County, Indiana, Approving an Amendment to the St. John Police Department General Order 4.01-4.04). Mr. Kmetz made the second.
Roll cate vote was taken: Mr. DeJong – Aye, Mr. Paradiso – Aye, Mr. Moran – Aye, Mr. Kmetz – Aye, and Mr. Janowiak – Aye. Motion passed 5 to 0.
Mr. Janowiak entertained a motion to certify the Lateral (Emergency) Hire Eligibility List. Mr. Moran made the motion with second made by Mr. DeJong. Roll cate vote was taken: Mr. DeJong – Aye, Mr. Paradiso – Aye, Mr. Moran – Aye, Mr. Kmetz – Aye, and Mr. Janowiak – Aye. Motion passed 5 to 0.
Mr. Janowiak entertained a motion to approve the lateral hire candidate #1 on the List pending the results of the tests. Mr. Kmetz made the motion with second made by Mr. Paradiso. Roll cate vote was taken: Mr. DeJong – Aye, Mr. Paradiso – Aye, Mr. Moran – Aye, Mr. Kmetz – Aye, and Mr. Janowiak – Aye. Motion passed 5 to 0.
Mr. Janowiak entertained a motion to approve the advertising for the towing services. Mr. DeJong made the motion including the stipulation of the contract being for 2 years. Second was made by Mr. Kmetz. Roll cate vote was taken: Mr. DeJong – Aye, Mr. Paradiso – Aye, Mr. Moran – Aye, Mr. Kmetz – Aye, and Mr. Janowiak – Aye. Motion passed 5 to 0.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
The two (2) firms that picked up proposal packets, and returned them within the allotted time, were Stan’s Towing and Kubiak’s Service. No other proposals were picked up. Chief Flores opened both packets, and they appeared to be in order. Attorney Decker was handed the packets for legal review and will report on status.
Regarding fire calls, there were 162 incidents; 124 were in St. John corporate limits, 11 St. John (Dyer address), 5 in St. John (Crown Point address), and 1 in St. John (Cedar Lake address). Contracted area consisted of 12 calls and mutual aid at 9.
Mr. Janowiak entertained a motion to approve the promotional list. Mr. Paradiso made the motion with second made by Mr. Kmetz. All were in favor by voice vote.
Mr. Janowiak entertained a motion to extend a conditional offer of employment to Candidate #14; Frank Pukoszek. Mr. Moran made the motion with second made by Mr. Paradiso. All were in favor by voice vote.
Mr. Janowiak entertained a motion to approve establishing a new promotional list. Mr. Paradiso made the motion with second made by Mr. Moran. All were in favor by voice vote.
Bids were received from four (4) companies concerning a Ford F-550 with 4x4 like the current ambulance that was built in 2019. Prices include the power load system from Stryker so all ambulances have a system to help load the cot. This feature reduces back injuries. A system was installed in the current ambulance, and it was discovered that if the installation is not done at the factory, issues can arise with servicing. A total of five (5) companies were solicited with four (4) responding. The companies are as follows:
A quote for a Stryker cot was also included. Price increases are expected if the decision by the Town is delayed, therefore, Chief LaDuke requested a recommendation so the Town Council could have the information by July, or August at the latest to secure the prices. This could save up to $50,000. The Fire Department would be replacing a 2009, but the Chief did not believe that replacing both the 2009 and 2010 models made good fiscal sense. These ambulances were demo models that were needed, but the boxes are not what they would normally use as the services were expanding. The 2009 box is in worse shape. The bid specs were done with the idea that the box would be re-mounted.
Chief LaDuke explained that basically the ambulance is a truck with a big box attached. The box houses the EMS team attending to the patient. The box would be re-mounted and re-affixed to another chassis down the road. The Fire Department did not have much input in the past. This time, they formed a committee consisting of a Battalion Chief and the EMS Director for buy in by the entire Department. This new ambulance would be built for present and future needs.
Chief LaDuke continued by stating that the Osage ambulance bid is what the committee recommends. The rundown of pricing and features are as follows.
Chief LaDuke reiterated that each ambulance is about 550 days out. He had conceptual drawings in hand for the Safety Board to review. Each bid would require an additional $27,000 for the Stryker cot to encompass the recommended package. Mr. Janowiak asked which ambulance was preferred. Chief LaDuke explained that the Osage ambulance is preferred due to the air purification and UV light in the box. He mentioned the roll-up doors for outside the ambulance. This adds a safety measure due to the speed in which they must work and drive at times, and situating a patient for emergency treatment and transport. These upgrades would cost more with the other ambulances. The Osage ambulance meets their needs fiscally and mechanically.
Again, it was explained that the Department would like to keep the business local, however, the cost is considerably more for the base ambulance, not including the additions as mentioned for the Osage ambulance. All the ambulances are Ford F-550 with 4x4 and diesel engines, which is consistent with the existing rigs. If the decision is prolonged, the increase in price would be 7% to 10%. He is asking for a recommendation that can be taken to the Town Council at their next available meeting.
Regarding the repairs, Fire Service would continue to get business for large repairs. Warranty work would go to Missouri for the Osage ambulance concerning the box while Ford would service the chassis. A loaner ambulance would be provided if the rig needs to go to the Missouri facility. As the Town grows, the ambulance service becomes busier so back-up rigs are essential. It is better to have a fourth rig in reserve. Osage would come to our location to exchange the ambulance with a loaner while they take the new model to their facility for warranty repairs.
Mr. Janowiak then asked for a motion to recommend the Osage ambulance for the Fire Department. Mr. Kmetz made the motion with second made by Mr. Moran. All were in favor by voice vote.
Attorney Decker added that his opinion for the contractual term is to have the Safety Board recommend, and then approved by the Town Council. When the Town had the Police Commission, which was disbanded by Ordinance No. 1699, there was a provision that suggested the Police Chief meet with the towing service providers on an annual basis to review services and fees. Furthermore, he believes that the Police Chief, the Safety Board, and the Town Council has the discretion to allow the review to occur for one (1) year or two (2) years. This could be done on a biannual basis for the purpose of accepting bids as well. He is less concerned about the contractual term, but the Town Council should be aware of the activities taking place and for consideration.
Mr. Janowiak entertained a motion to have the light duty rate increased from $125 to $185. Mr. Moran made the motion to recommend the Chief’s increase to $185. Mr. Kmetz made the second. All were in favor by voice vote. There is no public hearing required per Attorney Decker.
Mr. Janowiak then entertained a motion to have the contract valid from one (1) year to two (2) years; a recommendation to the Town Council. Mr. Kmetz made the motion with second made by Mr. Moran. All were in favor by voice vote.
Mr. Janowiak entertained a motion to replace Officer Sidenbender as described. Mr. Moran made the motion with second made by Mr. Kmetz. All were in favor by voice vote.
Each department would have one or two officers assigned to the team. They need reconstruction training in the form of crash I or II, or drone certification. The drone pilot takes pictures of the crash scene. The pictures are forwarded to Purdue for a 3D drawing rendering. There have been nearly ten accidents where this team could have been used in one of the agency jurisdictions. Chief Flores is looking for a favorable recommendation to take to the Town Council for signatures. The team would file charges, if needed, much like the regional major crimes task force. The callouts would be based on availability.
Crown Point has officers that are crash II certified. If one officer cannot go to the scene, others would be available. The Lake County Sheriff’s Department, or Indiana State Police, would investigate if an officer was involved in the crash. St. John has a drone as do some other agencies. The Crown Point mayor and police chief have provided their Emergency Management Agency (EMA) staff and equipment for traffic control. Costs would occur as Officer Shaffer needs an iPad to document the scene. At this time, every agency has a piece of equipment to get it started. Long-term goals would be to establish an annual fee for cost sharing.
Mr. Janowiak entertained a motion to forward a favorable recommendation to join the South County Crash Reconstruction Team. Mr. Moran made the motion with second made by Mr. Kmetz. All were in favor by voice vote.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
Attorney Decker advised that it would be prudent to nominate a Secretary. Mr. Moran served in this capacity with the Board prior to his presidency approval. Mr. Kmetz called for a motion to nominate a Secretary. Mr. Moran moved to nominate Mr. Paradiso. Mr. Kmetz made the second. All were in favor by voice vote. Mr. Kmetz thanked Richard Janowiak for his years of service to the St. John Safety Board.
Mr. Moran called for a motion to hire Officer Stickle. Mr. Kmetz made the motion to do so and Mr. Paradiso made the second. All were in favor by voice vote. Chief Deputy Szczepanski performed the Oath of Office to Officer Stickle.
Chief LaDuke reported that last month the Safety Board approved the hire of Officer F. Pukoszek. Officer Pukoszek worked at Hobart Fire Department for 10 years as a Firefighter/Paramedic. He assisted July 3 during the Freedom Fest and began his first shift on July 4. Chief Deputy Szczepanski performed the Oath of Office to Officer Pukoszek.
Regarding fire calls, there were 177 incidents; 135 were in St. John corporate limits, 16 St. John (Dyer address), 3 in St. John (Crown Point address), and 2 in St. John (Cedar Lake address). Contracted area consisted of 7 calls and mutual aid at 14.
Chief Flores added that the South County Crash Reconstruction Team is waiting for one other town to approve the agreement. All the other communities involved have signed the agreement. The Team has the necessary equipment to begin their duties.
Also, Chief Flores has been working on an initiative with law enforcement agencies throughout Lake County. This matter concerns addressing the response to mass shootings taking place across the country. The agencies are creating a crisis intervention team encompassing law enforcement and mental health professionals. The team would be on call 24/7. When an officer responds to a scene concerning a mental health crisis, the officer can enter data into a computer, and then send this to an assigned mental health professional. The professional will contact the patient to get them the help that is needed. If there is a refusal, or the situation escalates, other avenues will be taken for a resolution. Repetitive offenders may be addressed with assistance from the FBI. Typically, “red flags” are evidenced as they tend to appear on social media.
Last week, Chief Flores met with the Indiana Lt. Governor, a State Representative in charge of the Public Safety Committee, and the Director of Homeland Security in charge of security for the Department of Education. Plans were presented at this meeting and it is gaining momentum. Chief Flores will present this topic at the Chiefs’ Conference later this month. It is anticipated that the counties of Lake, Porter, Jasper, Newton, and LaPorte will implement the program by year end. The crisis intervention team will be used as a pilot program for the rest of the state as well.
Mr. Moran entertained a motion for a favorable recommendation to the Town Council. Mr. Paradiso moved to send the favorable recommendation to the Town Council for Stan’s and Kubiak’s. Mr. Kmetz made the second. All were in favor by voice vote. Chief Flores asked the Safety Board if they wanted to include the 2-year contract. Mr. Moran clarified the motion for Stan’s and Kubiak’s for 2 years. Mr. Paradiso moved to approve as clarified and Mr. Kmetz made the second. All were in favor by voice vote.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
Regarding fire calls, there were 187 incidents; 146 were in St. John corporate limits, 13 St. John (Dyer address), 3 in St. John (Crown Point address), and 4 in St. John (Cedar Lake address). Contracted area consisted of 12 calls and mutual aid at 9.
From July 1, 2022 through July 31, 2022, the members of the St. John Police Department logged 21,124 miles and responded to 495 law incidents. The investigation of these incidents led to 15 arrests with 28 charges being filed. There were 176 traffic citations issued, along with 282 written warnings, for a total of 458 citations being issued during the month. Vehicle thefts totaled $0, other thefts totaled $1,969, and recovered property totaled $0.
a. 7.36 Controlled Substance Regulation
President Moran confirmed that the Board had time to read the General Order. He then called for a motion. Mr. Paradiso made the motion to approve with second made by Mr. DeJong. All were in favor by voice vote.
b. 4.06-4.07 Officer Testing
Chief LaDuke stated that the points for the testing originally added up to 110 rather than 100. He removed the Fire Officer Strategy and Tactics, which was a prerequisite to become a Fire Officer I to make it 100 points. He also added up to two Board Members for the interview process.
Some discussion ensured regarding various points. The Board Members would ask non-technical questions, which would be preferred to maintain consistency. The appeal process would consist of the Board President for impartiality that also protects the Chief and Deputy Chief from any accusations of favoritism. The Board President would make the final decision. Finally, it was noted that under Administrative Interview on page six it states, “The Fire Chief will determine if an oral assessment is to be part of the promotional process,” rather than it specifying that an assessment will occur. Chief LaDuke will make the minor change to present at the next meeting.
Mr. Paradiso questioned the education qualifications. The candidate should be at least a Certified Officer I. Chief LaDuke explained that in Chapter 4, page 3, he referred to the minimum requirements. It is stated in the actual job descriptions that were approved. The candidates have one year to complete the necessary class. Mr. Paradiso confirmed that the candidate could be acting as an Officer for one year, but if the class is not fulfilled, the candidate would revert to a Firefighter position. Chief explained that the problem stems from the State of Indiana not offering classes on a regular basis. The candidates have the opportunity to go to Illinois, or another nearby state, to fulfill the classes. They also receive points for any existing qualifications.
Mr. Paradiso had an issue with a candidate being on the department for one year, and then becoming a lieutenant. He believed that it should be two years. Chief LaDuke explained that he has a young staff who have not had tenure, and he is requesting them to be officers in such roles without compensation. He believed that opportunity and compensation were important factors. This matter was approved in March, but Chief LaDuke would be willing to discuss further for changes. Mr. DeJong added that the Board did have discussion about this topic. He stated that Chief LaDuke presented a good case about a young staff and the lack of applications in the public safety realm. Perhaps in three to four years, Chief LaDuke believed that he would have the staff to make the time frame two years. Mr. DeJong added that one of the included stop gaps was to have certifications, which eliminates a candidate who does not have them just based on points. Mr. Paradiso re-iterated his point on two years. Chief added that one of the benefits at St. John Fire Department is having taken many lateral transfers that received experience at other departments. Mr. Paradiso did not believe everyone can pick up on operations in one year, but if Chief feels comfortable with it, he honors the decision. Chief LaDuke did not believe he would promote anyone in a leadership position who was not capable. With a department of 14 full-time people, including admin positions, they need to cultivate and accept the people who are with the Department.
Chief LaDuke concluded that he would make the change for the oral assessment statement and have it ready for the next meeting.
c. 4.23 General Fitness
Chief LaDuke reported that most of the staff are working out. There is a desire nationally to address fitness standards for fire departments. Mr. DeJong fully supports the intention, however, there could be an increase in workers’ compensation claims if it is made mandatory on duty. There are ways of placing stop gaps on the standards to limit sports that increase such risk. The Department can work with the Town Manager and risk management to address the concerns. It was specified that the fitness is not mandatory, but encouraged. Staff who wish not to participate can cover where needed. Town Manager Wiszowaty added that this could be tied in to the Town’s wellness program with the insurance carrier. Mr. DeJong concluded that there should be some limitations.
d. Appraisal Forms
Chief LaDuke reported that the drafted forms are fillable pdf’s. There is a Firefighter Performance Review, an Officer Evaluation, and a Probationary Employee Evaluation.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
Regarding fire calls, there were 183 incidents; 144 were in St. John corporate limits, 13 St. John (Dyer address), 6 in St. John (Crown Point address), and 1 in St. John (Cedar Lake address). Contracted area consisted of 8 calls and mutual aid at 11.
Mr. Moran entertained a motion to approve the amendment to General Orders 4.06 and 4.07. Mr. Paradiso made the motion with second made by Mr. Kmetz. All were in favor by voice vote.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
Regarding fire calls, there were 181 incidents; 153 were in St. John corporate limits, 10 St. John (Dyer address), 3 in St. John (Crown Point address), and 2 in St. John (Cedar Lake address). Contracted area consisted of 5 calls and mutual aid at 8.
Mr. Kmetz inquired about the aged receivables. Chief LaDuke stated that they have been working with the Town Manager and Clerk-Treasurer to get the refunds submitted timely. Payment reminders are sent at 30-, 60-, and 90-day intervals. After 90 days, the past due payments are sent to a queue for legal review. Payment plans can be made. If it goes to court, 95% of the defendants do not show, and the rest make payment arrangements. Judges generally rule in favor of the Town. The total receivables encompass Medicaid, Medicare, and private insurance, however, the total and aged receivables will have to be retrieved for Mr. Kmetz and future reports.
Mr. Kmetz inquired about a recent house being shot. The shooting was intended and not random.
Mr. Moran entertained a motion to approve the agreement before them between the St. John Volunteer Fire Department and the Town’s Fire Department. Mr. Kmetz made the motion to approve the use of/for the St. John Volunteer Fire Department, Inc., and the Town of St. John, Indiana, Board of Safety, and to approve President Moran to sign the document. Mr. Paradiso made the second. All were in favor by voice vote.
Mr. Moran entertained a motion for approval to establish a new Corporal Eligibility List. Mr. Paradiso made the motion to do so with second made by Mr. Kmetz. All were in favor by voice vote.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
Regarding fire calls, there were 199 incidents; 155 were in St. John corporate limits, 10 St. John (Dyer address), 3 in St. John (Crown Point address), and 7 in St. John (Cedar Lake address). Contracted area consisted of 10 calls and mutual aid at 14.
Mr. Moran entertained a motion to approve the new hires. Mr. Paradiso made the motion to approve with second made by Mr. Kmetz. All were in favor by voice vote.
The suggested grading tier is as follows: 30 points for 100-95, 25 points for 94-90, 20 for 89-85, 17 points for 84-80, 15 points for 79-75, 13 points for 74, 11 points for 73, 9 points for 72, 7 points for 71, and 5 points for 70. After Mr. Paradiso clarified the points, the Safety Board was satisfied with this grading tier.
Mr. Moran entertained a motion to revise the grading. Mr. Paradiso made the motion and repeated the system tier for the record. The second was made by Mr. Daniell. All were in favor by voice vote.
Some discussion ensued with a proposal for 7 to work a day shift next year. The salary ordinance would need to be amended, so this matter would have to be discussed further with the Town Manager. The rate would be different without the fire certifications. This would also help with staff who have reached the max for a pension age, but want to continue working part time. Being that there is a national shortage of personnel, this matter also would help alleviate that problem.
Mr. Moran entertained a motion to allow Chief LaDuke to investigate changes to the “hiring” ordinance to part time Paramedics. Mr. Paradiso made a motion that Chief LaDuke can hire part time Paramedics to do shift work and man the ambulance for the Town of St. John. The second was made by Mr. Kmetz. All were in favor by voice vote.
This grant would allow for staffing of a dedicated fire apparatus. Currently, there are 4 full time on a shift with 2 part time spots, not considering issues of covering shifts. The goal is to allow for a staffed engine, an ambulance, and room for two call offs. After three years, the Town would have to cover the funding.
Mr. Moran entertained a motion to support the Chief by way of a letter for the Safety Board’s full support of this grant. Mr. Kmetz made the motion with second made by Mr. Paradiso. All were in favor by voice vote.
Mr. Moran entertained a motion to allow Chief LaDuke to proceed with discussions on the Fire Territory. Mr. Paradiso made a motion to allow Chief LaDuke to further investigate the Territory. Mr. Daniell made the second. All were in favor by voice vote.
Mr. Moran entertained a motion to approve the Eligibility List. Mr. Kmetz made the motion to do so with second made by Mr. Daniell. All were in favor by voice vote.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
Regarding fire calls, there were 188 incidents; 146 were in St. John corporate limits, 11 St. John (Dyer address), 2 in St. John (Crown Point address), and 4 in St. John (Cedar Lake address). Contracted area consisted of 11 calls and mutual aid at 14.
Mr. Kmetz had some questions regarding the aging receivables report. There are dormant accounts with two attorney offices who oversee collections. The debt existing for 181 days and longer was explained as going through a cumbersome process. Patients are notified in 30-, 60-, and 90-day increments. Certified letters are sent and a portion end up in court settling through the attorney’s office and/or making payment plans. Some of these accounts go back many years. Chief LaDuke will review with the billing clerk for further detail.
Some other needs include the Police Department for an expansion to the evidence room, a shooting range, the shared training room, office space, and garages. There will be a kickoff meeting with all affected department heads. Chief Flores added that there has been discussion with the Town Manager for the 5-Year Capital Plan. He has firearms instructors working on pricing for the shooting range. The Town Council would require acting on this matter, but the Safety Board is being requested for their support. The firm has been in business for 35 years and collaborates to work with jails, police stations, and fire stations.
Mr. Moran entertained a motion to support the proposal from K2M Designs (DS Architecture) in the amounts as addressed. Mr. Kmetz moved for a favorable recommendation to allow the study to continue. Mr. Daniell made the second. All were in favor by voice vote. This item may be on the January 29 Town Council agenda.
Mr. Moran entertained a motion for a favorable recommendation to extend a Conditional Offer of Employment to Candidate #30 and #26. Mr. Kmetz made the motion to do so with second made by Mr. Paradiso. All were in favor by voice vote.
Chief Flores added that the recent officer-involved shooting continues to be investigated by the Lake County Sheriff’s Department. The investigation should be concluded any day now. After this, the findings will be forwarded to the Prosecutor’s Office for review and a decision. Chief Flores would be able to provide the information to the public once these steps have been concluded.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
