First, a nomination for President was called. Mr. Kmetz nominated Richard Janowiak to serve as President. A second was made by Mr. DeJong. No other nominations were presented. A call for vote was requested by Mr. Janowiak. All were in favor by voice vote.
Second, a nomination for Vice President was called. Mr. Moran nominated Robert Kmetz to serve as Vice President. A second was made by Mr. Paradiso. No other nominations were presented. A call for vote was requested by Mr. Janowiak. All were in favor by voice vote.
Third, a nomination for Secretary was called. Mr. Kmetz nominated Patrick Moran to serve as Secretary. A second was made by Mr. DeJong. No other nominations were presented. A call for vote was requested by Mr. Janowiak. All were in favor by voice vote.
Calls in general consisted of 138 in Town limits, 24 calls in the contracted part of the Township, and 10 Mutual Aid calls. The Mutual Aid calls consisted of 1 fire request, 3 standbys, and 4 EMS requests.
During the month of December 2020, the St. John Fire Department responded to a total of 143 requests for patient contact. Of those contacts, 86 patients, or 90%, were ALS1; there was 1 ALS2 call at 1%; and 9 contacts, or 9%, for BLS.
Calls in general consisted of 147 in Town limits; 17 in the contracted portion of the Township, and 14 Mutual Aid. The Mutual Aid calls consisted of 2 fire requests, 2 standbys, and 2 EMS requests.
From December 1, 2020 through December 31, 2020, the members of the St. John Police Department logged 17,552 miles and responded to 470 law incidents. The investigation of these incidents led to 6 arrests with 10 charges being filed. There were 81 traffic citations issued, along with 88 written warnings, for a total of 169 citations being issued during the month. Vehicle thefts totaled $0, other thefts totaled $1,175, and recovered property totaled $0.
Chief LaDuke presented Battalion Chief Savell with a badge and helmet as participants congratulated him.
Another part-time employee is Thomas Clark who applied full-time with the Department. He withdrew his application for personal reasons, but Mr. Clark wishes to work part-time with the Town of St. John.
It was determined that approval was not needed by the Safety Board.
Mr. DeJong confirmed with Chief LaDuke that the four employees listed fill all the vacancies. Chief LaDuke conferred and added that there will be 4 full-time personnel each shift. There are 7 during the day and 6 at night, so they now have a full staff.
Mr. Janowiak added that he spoke with Mr. Moran recently, and the Safety Board would like to see a solid set of Rules and Regulations established and implemented. He requested a time frame of 6 months to complete. Chief LaDuke believed that was more than enough time, and possibly, they will have the information sooner.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
Chief LaDuke added that the billing description was included with the January report. This consists of the amount billed. The WPS code stands for Medicare and MD stands for Medicaid. The total dollar amount generated was $103,316.60.
Mr. Kmetz asked for the year-to-date receivables. Chief LaDuke stated that it would be $45,555. He added that the amount is not accurate considering the new rates. Money is received through two different attorneys for collections. They are running a month to a month and a half behind for bills going out. He emphasized that the amount was not an accurate depiction of December. Mr. Kmetz reiterated that the amount provided, $45,555, was not the receivables balance; it was the amount collected during the month. Chief LaDuke concurred.
Mr. Kmetz inquired about the outstanding receivables balance. Chief LaDuke said he did not have that amount available, and he could provide it in the monthly report as well. Mr. Kmetz stated, “The accountant in me wants to—wandering what our receivable balance is and how much we’re writing off.” Chief LaDuke explained that they write-off amounts monthly, and then provide a six-month write-off to the Town. Mr. DeJong explained that due to COVID, Medicaid and Medicare only pay a certain amount regardless of what is billed by law. Last year, it became federal law that agencies could not “balance bill” patients for calls, so there have been some ups and downs due to the state of affairs. Mr. Kmetz understood, but he just wanted to see the running receivables balance. Chief LaDuke explained that the write-offs are done every month, and the Town Council approves every six months. This was just done in January, and he recalled it being at approximately $100,000. Active collections are being sought, and there is a new billing system. Two attorney offices are involved, adding to the complexity as discussed. Mr. Kmetz would like to see the whole aging receivables. Chief LaDuke said this would be no problem.
Mr. Janowiak entertained a motion to accept the Full-Time staff as listed. Mr. Paradiso made the motion to approve and Mr. Kmetz seconded the motion. All were in favor by voice vote.
Mr. Janowiak entertained a motion to hire Allison Semethy, with a conditional offer of employment, replacing former employee Hasselgren. Mr. DeJong made the motion and Mr. Kmetz seconded the motion. All were in favor by voice vote.
Mr. Moran asked legal counsel if the list could be devoid of personal addresses for public record. Attorney Decker said that it could be done, and if a request were made for public records, it could be reviewed at that time. For purposes of the list, it certainly may be redacted. Mr. Moran concluded that no personal addresses be on the list. Chief LaDuke stated that he would be willing to table the approval of the list for purposes of removing the addresses. Attorney Decker re-emphasized that the omission is sufficient, however, the issue resurfaces when a request for public records is received. The list has been submitted to the Town Council and the Safety Board thus far, but not distributed to the public or viewed by the public.
Mr. Janowiak entertained a motion to approve the 2021 Full-Time List. Mr. Moran made the motion to approve and Mr. Kmetz seconded the motion. All were in favor by voice vote.
Chief LaDuke explained that some of the managerial challenges consist of the part-time staff working shifts on the ambulance or the ALS Quint. The volunteer staff is paid-on-call status. There are talks, and he hopes to continue this with the Safety Board and Town Council, concerning the move to all part-time. This would make management easier, and it would help the Clerk-Treasurer’s Office with payroll. Mr. DeJong asked if he wanted the Board to approve the lists now, or change it later based on the circumstances. Mr. Janowiak said that they would just be going over it again rather than correcting it and getting it done right the first time. Mr. Kmetz stated to do it all at once.
Mr. Paradiso wanted clarification of the volunteer standard versus part-time. Chief LaDuke explained that currently, the part-timers have no mandated—besides system training for EMT and Paramedic—they have no mandated fire training. When they are on shift, the staff participate in that fire training, but traditionally, you will see other departments and agencies have a certain number of hours for participation. Mr. Paradiso added that they should be able to bring in the training for those other departments, and that should work for training that they have received. Chief LaDuke answered that St. John Fire Department does share a training platform with other agencies in the MABAS (Mutual Aid Box Alarm System) division. This information is shared as the vast majority of the staff listed on the part-time roster are full-time elsewhere. Chief LaDuke answered that it would be the pleasure of the Board, but he would agree that in the past, the matter addressed has been the unwritten response. He would accept any idea from the Board.
Mr. Paradiso stated that the training elsewhere should account for training with St. John, and Mr. Janowiak agreed. It would be difficult to get all the in-house training from part-time staff working three days per month. The training during full-time employment at another agency should carry over to St. John as well. Chief LaDuke said that some of that is already being done to avoid redundancy such as MABAS. There are also on-shift trainings for every shift, excluding Sundays. Mr. DeJong asked if there would be a problem getting volunteers to switch to part-time. Is this something that needs to be deferred for next meeting? The Chief could work this out internally and the list could be approved based on his requirements. Chief LaDuke preferred this opportunity to speak with Council, and stated there is support on the Department to move to part-time status. He added that this would also help with payroll going from a pay-per-call where they receive a flat stipend to an hourly stipend. For example, a part-timer receives the part-time wage while on duty in that capacity. When working a fire as a volunteer, and present for 8 hours, the volunteer only makes $16 for the entire fire. However, the employee would get an hourly rate if working as part-time. There is much benefit going this route, but Chief LaDuke would need to speak with the Town Council.
Mr. Kmetz asked what the estimated cost would be if the volunteers converted to part-time status. Chief LaDuke stated it would actually decrease since they are changing some operations. He said they are moving towards a tiered response. Currently, a pager will sound, and a volunteer, a part-timer, and a full-timer will all get the page. There is no difference on where they are on the status. If working full-time or part-time, that person is expected to go when on shift. Generally, part-timers and volunteers have the choice if they are going to respond or not. The tiered system will cause the on-duty crew to handle certain calls, but if a structure fire arises, the next tier will allow volunteers to respond. The amount of times a volunteer is needed will be limited, but their stipend will be better to respond when needed. He will need to work more with the dispatch system for calls and the cost associated with the concept. Mr. Kmetz asked if the volunteers moved to part-time would they have to be scheduled. Chief LaDuke believed not. If they moved to part-time, they would still be able to come to a call, and receive an equitable part-time salary. Mr. DeJong added that a callback, based on the level of calls and number of calls, at a collective time, could permit a callback until such calls are cleared. Chief LaDuke concluded that this idea is becoming the industry standard. Unfortunately, volunteerism is changing and has been since he came on board.
Mr. Janowiak entertained a motion to delay the approval of the 2021 Part-Time and Volunteer Lists. Mr. DeJong made the motion to defer the approval of Part-Time and Volunteer until Chief LaDuke develops a plan and determines the list. Mr. Kmetz seconded the motion. All were in favor by voice vote.
Mr. DeJong made a motion to defer the authority of all part-time and/or, and this time, volunteer hiring to the Fire Chief. Mr. Paradiso seconded the motion. All were in favor by voice vote.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
Chief LaDuke continued by directing the Board to the February 2021 EMS Activity Report. Patient transport consisted of 46 people to Franciscan Health in Dyer. This is the predominant hospital destination due to its proximity. He included the billing amounts, which were $95,652 for amount generated, and $53,557 for total monies received.
Regarding fire calls, there were 149 incidents with 2 in Crown Point and 4 in Dyer, 114 in St. John boundaries, and 2 in Cedar Lake. Unincorporated calls consisted of 17 and 10 mutual aid.
There were 2 documents included for tonight that showed a 90.5% collection rate. Accounts receivable totaled $289,636.
According to FBI standards, the Department should be at 40 officers. St. John has 23 officers. More officers are needed based on the geography of the town and the roads needing coverage. A bad accident can tie up 3 officers for an hour or more depending on the situation. Mr. Janowiak understands that other departments can assist, but oftentimes, they are miles away or busy. He would like to see an effort made to increase personnel for the safety of the citizens and the officers. Chief Flores agreed and added that they are stretched thin at times. It is difficult to be proactive at this point, because it causes personnel to be in response mode. An arrest could cause an officer to be unavailable for a couple hours, leaving 1 officer to cover the entire town. Mr. Janowiak believes this matter needs to be amended.
Mr. Kmetz asked if the Department was looking into grants. Chief Flores answered yes, but the grants are limited as far as the COPS grants occur. An officer was hired by this method years ago, as well as a military hiring grant. The Department does keep watch on available grants.
Mr. Moran asked if the Police Department was told that they would not be able to hire this budget term. Chief Flores answered that this year “no.” He was told maybe 1 officer next year, or if not, it would be the following year; the Department may get 1 officer in 2023.
Mr. DeJong asked if this issue encompasses the Sheriff’s Department task force work that the Department is involved with from discussion at the last meeting. Chief Flores said that the task force is additional coverage. The Police Department overtime budget was increased from $5,000 to $15,000 this year. Every amount will be used for covering shifts and spread throughout the year. Usually, it is a couple days every month that 2 extra officers are available for 6 to 8 hours.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
Mike Ciesielski – Firefighter/Paramedic
Matt Easto – Firefighter/Paramedic
Mike Haney – Firefighter/Paramedic
Allison Semethy – Firefighter/Paramedic
Niko Vuckovic – Firefighter/Paramedic
Chief LaDuke explained the tradition of presenting and pinning the badge for each member of the Fire Department. Each sworn Firefighter/Paramedic was invited to the podium with a member of the family to pin the badge.
Regarding fire calls, there were 178 incidents with 138 in St. John boundaries, 1 in Crown Point, 2 in Dyer, and 1 in Cedar Lake. Unincorporated calls consisted of 22 and 13 mutual aid.
President Janowiak entertained a motion to exhaust the Hiring List due to no viable candidates remaining. Mr. Paradiso made the motion to approve and Mr. Moran seconded the motion. All were in favor by voice vote.
The other option would be to hire a Firefighter/Paramedic, which is what has been done in the past. Mr. Moran asked if this would help with more interest in the Department. Chief LaDuke responded that it would due to the existence of Firefighter/EMTs in the area. The Medic class would need to be addressed, but they are at a point where the vast majority of staff are Paramedics. Eventually, everyone should have the class for new hires, however, it is not a need right now. President Janowiak asked how much time was needed to complete the class. Chief LaDuke recommended 3 years, but there needs to be discussion among the elected and appointed officials on how to handle the time away from work and compensation. Mr. Paradiso added that there should be a contract signed prior to class for the candidate to spend a specified number of years with St. John Fire Department before leaving. LaDuke agreed and added that two candidates did sign a contract and fulfilled commitments in the past. Mr. Paradiso stated that the Paramedic status would be weighed heavier.
LaDuke introduced the point matrix prepared for the agenda; one for FF/Paramedic and the other for FF/EMT. The FF/Paramedic receives more points in the EMT application process, but the hiring would be open to EMT. He added that Attorney Decker would need to review the contract regarding the number of attempts given to pass training; traditionally is has been 6 attempts. Twelve members are on staff full time, and all but one is a Paramedic. At least one Paramedic is needed to provide ALS (Advanced Life Support). St. John provides a higher service by allowing 2 Paramedics to go on a call the majority of time. Hiring an EMT would not pose a decline of this service to the community. There are occasions when an EMT and Paramedic are provided, which is well within the state ALS certification. An EMT class takes 6 months, 2 days per week, and about 60 hours of clinical time.
Chief LaDuke added that one more option would be to provide an open hire. This offer would go out to people with no experience. Points would be given to candidates if they are a Firefighter, and EMT, etc. The matrix would be amended giving more points for such qualifications. He requested some direction from the Board on how to proceed. He also provided a timeline of schedules with dates for testing and interviews with the agenda. If a vacancy occurs, it would take 3 to 4 months to fill it. The tests would need to be ordered.
According to the proposed schedule, the advertising would occur from April 26 to May 24. Two exams would take place to accommodate candidates working 24/48 schedules at other departments. Written exams would be May 31 and June 1. Administrative interviews would occur on June 28 and 29 with Line Officer interviews on July 5 and 6. The List Certification comes next with a proposed date of July 19 to the Safety Board.
Mr. Moran requested clarification of the options and Chief LaDuke’s recommendation. The options reiterated were to: 1) hire a Firefighter/EMT; 2) hire a Firefighter/Paramedic; or 3) do a general hire for a Firefighter or just someone with an EMT. The last hiring campaign was for a FF/Paramedic that produced 11 applicants with 2 withdrawals, and 1 was an EMT. The Department tested with 9 candidates. Finally, there were 7 applicants on the list that exhausted. Chief believes that opening the next hire to EMTs would produce more candidates. The Town’s Salary Ordinance would require amendment to include a position for a Firefighter only or EMT only.
President Janowiak recommended further review of the information before making a decision. Chief LaDuke said it could be tabled until the next meeting, but he wanted the Board to be aware that there is no one on a list to be offered a position if a vacancy occurs. The dates on the schedule would simply be amended to coincide with the decision. Mr. Moran and Mr. Paradiso felt comfortable with the suggestion of a Firefighter or an EMT. Mr. Janowiak stated that he thought the CPAT requirement was included with the last hiring, but discovered it was not, thus referencing to the current state of affairs with no candidates remaining on a list. Chief LaDuke directed the Board to the matrix drafts with the stipulation that the candidate must have the CPAT. It would also be advertised as such, and it is in the SOG. Mr. Moran requested to vote on the matter.
President Janowiak entertained a motion per Mr. Moran’s request to expand the hiring requirements to include a Firefighter/EMT and a Firefighter/Paramedic using the existing point matrix that Chief LaDuke outlined, and with stipulation of timeframe for further certification, subject to a contract. Mr. Moran made the motion to approve and Mr. Kmetz seconded the motion. All were in favor by voice vote.
Within the last week and a half, St. John had another ruse burglary. An elderly man, whose wife passed away, was lured to the back of his house while others went inside to steal jewelry and money. This situation has been increasing due to favorable weather. The burglars drive around and look for an opportunity. He cautioned residents to be aware and warn elderly citizens of this situation. The suspects were identified and charges are pending.
Lastly, the second K-9 Unit anticipates training to begin in mid-May. This is 6 to 8 weeks long depending on the officer-to-canine relationship. A squad is being completed to accommodate the new Unit.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
Regarding fire calls, there were 144 incidents—2 being in the corporate limits of St. John with a Crown Point zip code, 4 were in the corporate limits of St. John with a Dyer zip code, and 113 calls were within the St. John zip code corporate boundaries. There were also 2 calls in the St. John boundaries with a Cedar Lake zip code, 11 calls in the contracted area of St. John Township, and finally, 12 calls for mutual aid; 5 of which were building fires.
The theft amount of $91,300 was predominately the ruse burglary as discussed at the last Safety Board meeting. St. John Police is working with other Illinois agencies having similar cases. Chief Flores anticipates charges being filed.
Chief Flores asked if the tow proposal process could be done every two years rather than annually. Attorney Decker stated that the Safety Board could review the topic and Town Council input would be appropriate. Chief Flores added that there is quite a bit of work to be done from the towing firms’ perspective every year regarding the packets. He asked the Safety Board if they would entertain this idea.
Mr. DeJong requested Chief’s recommendation. Chief Flores answered that two years would be sufficient. Mr. Paradiso inquired if the firms are generally the same applying, and Chief Flores said that they were the same. The chosen firms are those who have been towing for many years. Mr. Paradiso added that if Chief Flores is comfortable with two years, then that is fine with him. Mr. Kmetz commented that multi-year would be good. He recalls an issue last year with incompletion of proposals that were resubmitted. He believes that if things were not listed on the proposal, then firms should have been out. He stressed that the firms should not be leaving anything out with multi-year proposals either.
Mr. DeJong commented that the Board went from three firms (in 2019) to two firms (in 2020). He asked Chief Flores if it was his intention to retain two companies again. Chief answered that it was his recommendation to do so. Mr. Janowiak mentioned that Chief Flores previously reviewed the proposals and the Board listened to his recommendation because he was familiar with the companies and all. Chief added that the proposals will be reviewed by the Board at the upcoming meeting and he will make a recommendation.
Mr. DeJong noted the steps involved—receive the proposals as usual, and possibly at the time of review, recommend to do a two-year contract pending the approval of Town Council—that way it is not revisited next year to extend it. Mr. Kmetz believed they would have to do a two-year contract up front, because if the firms are proposing, they will want to know. Mr. Paradiso added that they would have to let this year go by, and next year it can be noted as a two-year contract.
Finally, Attorney Decker advised that he would need to see the legal notice and if it specifically indicated a one-year contract. He would recommend doing the towing service for one year, and then the advertising could be for two years once the Board of Safety and Town Council approve a two-year contract. It would be best done next year. Chief Flores suggested that it could still be directed to the Council’s attention this year.
Mr. Paradiso wanted to make a motion to consider going to a two-year towing contract beginning in 2022. Mr. Janowiak acknowledged his motion and asked for a second. Mr. Kmetz made the second. All were in favor by voice vote.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
Chief Flores continued by opening the sealed envelopes beginning with Stan’s Towing. The next envelope opened was from All Pro Towing. Chief Flores handed a copy to Board Members for a quick review. He stated that further review will occur for any errors, changes or additions that need to be made. The final recommendation will be given to the Safety Board in July with their recommendation to the Town Council for the following week. Kubiak’s Service was the next proposal to be opened followed by Tom & Ed’s Autobody. Mr. Kmetz asked Chief Flores if he would make sure that all the proper documents are complete. The last time there was some missing items and he did not want to run into that again. Chief Flores said he will review them and copies will be forwarded to the Board Members. It appeared that everything was okay, but further review was needed. Again, the final recommendation will be at the next meeting in July. Mr. DeJong commented that some proposals were a little more complete than others. He added that last year a fee schedule was missing from one contractor.
Regarding fire calls, there were 167 incidents—1 was in the district of in-town corporate limits of Crown Point, 10 in-town corporate limits of Dyer, 139 in-town corporate limits of St. John, 3 in-town corporate limits of Cedar Lake, 7 unincorporated area, and 6 mutual aid requests.
Mr. Kmetz entertained a motion to move Mr. Haney to full-time status with his pay to be increased accordingly effective July 5. Mr. DeJong made the motion with second made by Mr. Paradiso. All were in favor by voice vote.
Mr. Kmetz entertained a motion to move Mr. Easto to full-time status on July 7 from probationary to full-time status. Mr. Moran made the motion with second made by Mr. Paradiso. All were in favor by voice vote.
The other item was that the police and fire departments are the same. It would be a step forward to alleviate people from leaving. He added that it is more benefit driven. He explained the Department’s pay structure that has three different pay cycles; a large check, a medium check, and a small check. It is all based on the FSLA guidelines—anything over 212 (hours) in a 28-day cycle is overtime—the idea would be to float it with the base salary amount divided by 26 pays, so there are equal checks. That would be helpful and no cost to the Town. Another item is the pension base, which is lower than what is actually made. This is partly due to the certified salary for the 1977 Police and Firefighters’ Pension Fund. That certified amount does not include the overtime, therefore, the FSLA time is used as the benefit amount. If the First Class Patrolman and Firefighter/Paramedic amounts were equal, that would be a huge step forward.
Mr. Moran wanted to go on record stating that he supports anything that Chief LaDuke can do to make St. John the best destination for firefighters. It bothered him that two meetings ago, an employee was sworn in and three weeks later, he left. He would like to fix this problem, whatever it takes to keep them here. Chief LaDuke appreciated the support and was looking for it when the Town Council asks; support from the Safety Board. Also, the men and women across the street (referencing the Fire Department) appreciate it.
St. John Police Department has been working with the Lake County Sheriff’s Department, among other agencies, with the license plate reader cameras (LPR’s). St. John is moving forward with obtaining its own camera soon and not just the software access. The Sheriff’s Department has installed several cameras around St. John that our Department has access to, so it is a tremendous tool for the patrol division and investigators. There is a large investigative portal in the software available to us. The camera should be functional by the next meeting.
Mr. Moran asked if the K-9 Units will be working separate shifts. Chief Flores answered that there will be a K-9 Officer on each shift.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
Regarding fire calls, there were 210 incidents. In the corporate limits of St. John, there were 171 calls, 1 call with Crown Point address, 8 calls with Dyer addresses, and 1 with a Cedar Lake address. Unincorporated calls consisted of 15 and 13 mutual aid.
Mr. Janowiak entertained a motion to approve the list as presented. Mr. Moran made the motion with second made by Mr. DeJong. All were in favor by voice vote.
Open Position Filling – Hiring List
Due to the spot vacated by Mr. Ciesielski, there is an open position for the first applicant on the list. Chief LaDuke requested approval to offer this position to Justin Andras on July 20, 2021 for Firefighter/Paramedic.
Mr. Janowiak entertained a motion to approve the offer of employment as stated. Mr. Kmetz made the motion with second made by Mr. Paradiso. All were in favor by voice vote.
Chief LaDuke added that he has been speaking with the Town Manager and Town Council Members to fill another position, but this would not be until the next Safety Board meeting. There would be a promotion for the Deputy Chief, and to fill his spot would be another position.
Mr. Janowiak entertained a motion to recommend Stan’s Towing and Kubiak’s Service to the Town Council. Mr. DeJong made the motion with second made by Mr. Paradiso. All were in favor by voice with the exception of Mr. Janowiak who abstained.
Mr. Kmetz noted that the next time the proposals come up, the Board expects the applications to be completed. Things were left out for two years in a row and this takes up everyone’s time.
Discussion ensued concerning agenda items and correlation to policies and procedures.
Mr. DeJong stated that the Board had asked for policies and procedures to be written. One of the things from the beginning was that there were not very good written policies and procedures. Mr. DeJong recalled having asked for this information by June. Such procedures should cover probationary periods, hiring practices, tests and practices, and so on. He recommends not moving forward with anything other than the Deputy Chief appointment, which Chief LaDuke was given full authority to do, until the Safety Board has time to review and approve policies and procedures of the Fire Department.
Chief LaDuke stated that the probationary period is defined by Town policy and that is what was followed for the two employees prior to this meeting. He is concerned that there may be past precedence since the last two employees were approved. Mr. DeJong said that past precedence starts today. As far as the law goes, past precedence is whatever the Safety Board or the authority having jurisdiction sets it as. He doesn’t believe they have had enough time to review anything regarding moving forward, and yet they are making decisions and doing things along with tests. He just thinks they need to set the policies and procedures before moving forward with anything else, and that is his opinion.
Mr. Janowiak added that they received a list of things to look at and approve on a Friday afternoon for this meeting, and by Monday, this isn’t enough time to go through, especially as this complicated, nor did they have any effort to put in any communication or concerns about it. Even with the probation period, he would not want to hire someone off this list and give them a 6-month probation, and then try to change it to one year for everybody else. They need to be consistent. When something changes, it needs to be consistent all the way through.
Chief Flores was asked about the probation period for a police officer. He answered that it was one year. Mr. DeJong added that national practice is one year, so he would look for nothing less for probation regarding a firefighter/paramedic or police officer being hired. Chief LaDuke agreed and stated he was just following procedure as set by the Town. Mr. DeJong continued to address an item on the agenda being Standard Operating Guidelines (SOG). He believes an SOG allows an incident commander to make deviations based on what they are having. He doesn’t believe that a hiring or promotional practice is a guideline. It needs to be set policy, so there is no guideline or gray area. It is what the Board says versus what the Chief’s input is. There is a little bit of groundwork to do before they move on to anything else.
Mr. DeJong announced that he would like to defer any status changes from this point forward until they establish the policy along with firefighter/paramedic hiring. It was mentioned possibly next month to have another vacancy to fill within the ranks. Chief LaDuke emphasized that would be if they moved the Deputy Chief. Mr. DeJong continued by stating that in the beginning the Board had given the authority for the Fire Chief to appoint the Deputy Chief. He doesn’t believe that the Battalion Chief should be an appointed rank, but rather a tested rank. In this case, the testing and its criteria needs to be established and that goes with every rank on down.
Chief LaDuke asked what the Board’s direction was on the Deputy Chief. Mr. DeJong answered that from the beginning—even through the Board and selection process for his position—was that he was given the authority to appoint the Deputy Chief. By law, it is believed that Chief LaDuke has that authority. The Police Chief or Fire Chief has the purview to appoint his or her Deputy Chief. Mr. Janowiak added that no one has a problem with the issue of appointing the Deputy Chief. It’s everything else that is getting conflicting. Mr. Paradiso stated that the Deputy Chief is an administrative position. A Battalion Chief and down are operational positions. They need to be tested for it, so Chief LaDuke and the Board are sure that the candidates are 100% qualified for these jobs. It was understood by Chief LaDuke as he was just looking for the okay by the Board regarding the Deputy Chief. Mr. Janowiak answered that this was his call and no one appears to have a problem with it.
Chief LaDuke added that the Deputy Chief assignment will help tremendously with getting the policies and procedures established. This appointment will free up his time to do so. Mr. DeJong advised Chief to make sure he is following the purchasing policy for the grants obtained.
Within the next five years, Chief hopes to get an additional two to three officers. More officers are needed severely as the Safety Board is aware. There was a bad auto accident last week on 93rd Avenue involving a fatality. This incident shut down the roadway for about four hours. There were three officers on duty that day, but two officers were busy with the accident. There was only one officer covering the Town for that long. There are moments when two officers are on duty. Dyer came to assist due to the shortage. The Town Manager is well aware of the need for more officers also. Chief Flores will keep the Board updated on this matter.
Mr. Janowiak commented that one or two people now would not be sufficient. With the accident having shut down the road and one officer available—how many officers are sent on a domestic call as standard procedure? Chief Flores answered that two officers go on such a call. The second officer is coming then from Dyer (referencing the situation addressed). Dyer is a long way off from this end of Town when you need help, and a domestic can be some of the worst calls to handle. The Department needs more officers and a lot sooner. Chief Flores added that it is scary sometimes when only two or three officers are available with some of the situations they deal with lately. It is not easy sitting in his position knowing that the officers are faced with that position. To get where he wants to be, a minimum of 4 officers is needed right now. There is no way that’s going to happen.
According to the national standards, St. John should be at about 40 officers; there are 23. Mr. Moran added that there are six or seven developments going to be approved within that time frame, so that’s about 700 to 1,000 homes with 2 to 3 people per home. There is a need. Mr. Paradiso added that they can’t make the final approval or appointments, but the Board can back up Chief Flores. He believes what is needed, and that is for both sides because both desperately need manpower, is to sit down and brainstorm, and put together the reasons why this manpower is needed, and then go to the Town Council with a full solid proposal. This makes it a little more in our favor of what we need as far as police officers and more firefighters. Mr. Moran added that for him it is a no-brainer. All these extra people (referring to the developments) equal calls for service—the hot calls and the mundane calls—so you add all those extra people on top of what we already have with three officers per shift, he’s worried that there will be a tragedy. Mr. Paradiso understood that point, but if the Board goes to the Council with a structured proposal that they can give to them. Mr. Moran stated that all they (the Council) has to do is listen to this meeting on YouTube. They know what we want.
Chief Flores added that it is no secret—they (the Council) know too that we are hurting. As quick as this Town is growing, we are going to have to do something. The Department cannot continue in the pace they are now. Unfortunately, he hopes that no one gets hurt or has to be told “I told you so” and it’s too late. Mr. Paradiso added that there were only four firefighters on duty during the holiday weekend. Two were stuck on an ambulance call and they had a fire. A Department cannot fight a fire, or even go with a first-line engine, and do anything constructive with two people. One person has to man the line and the other has to be the engineer. You can’t send one person into a fire.
Mr. Moran said the issue for him is supervision on a shift. There are times when there are no supervisors. You have a senior officer working, which he feels is unacceptable. Mr. Janowiak added that, especially in a police department, you have a patrolman doing a supervisor’s job, and if he makes a bad decision—has he had the training, has he had the experience, and something’s going to happen—who they are going to come at—him. Chief Flores reiterated that he would have a minimum of three officers and a supervisor on every shift. Mr. DeJong asked about the current hiring list. Chief Flores confirmed that the current list is good until October of next year. The top candidate reached out about six months ago as he was told the Department would be hiring in 2022, and that candidate said that he was still interested.
Andy Tylka of 1225 Birch Drive, Schererville, and representing Tom & Ed’s Autobody commented on the growth of the Town and scaling down the towing as questionable, especially when 20% of people are involved in accidents per year. That would produce 400 more accidents and they typically happen closer to home. He suggests adding another towing agency and appreciates the Board’s consideration.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
Mr. Kmetz arrived at 6:06 p.m.
Mr. DeJong made the motion to amend the agenda with second made by Mr. Paradiso. All were in favor by voice vote.
Chief Flores reported on the body cameras listed as New Business on the agenda. The Department has been working with the Town Manager and Town Council to implement a body camera program using grant funds. The grant information was submitted today. It is a 50/50 grant with roughly $17,000 obligated to the Town. This is a low-cost investment as Cedar Lake will be investing $315,000 for body cameras. St. John Police already uses an in-car camera program and donated funds are available to use for the body cameras. If awarded, the grant would allow for a body camera for every officer including two spare units.
Chief Flores was dismissed at approximately 6:03 p.m. to attend to extra patrol and security concerning a Lake Central High School meeting.
Regarding fire calls, there were 145 incidents. In the corporate limits of St. John, there were 126 calls, 2 calls with Crown Point addresses, and 5 calls with Dyer addresses. Unincorporated calls consisted of 5 in the contracted St. John Township and 13 were for mutual aid.
Mr. Janowiak entertained a motion to remove the probation and back pay as requested. Mr. Paradiso made the motion with second made by Mr. DeJong. All were in favor by voice vote.
Mr. Janowiak addressed emails that were received by all Safety Board members. He stated that the Board was threatened, not physically, but with lawsuits and actions by lawyers. He did not appreciate it and believes that the way to handle business is to talk with people. At the last meeting, it was mentioned that the Board was not changing anyone else’s probation. Chief LaDuke understood their concerns and passed on the information to the two individuals who made contact with the board members. Mr. DeJong added that anything that comes to the Board goes through the Chiefs first.
Mr. Janowiak entertained a motion to move Ms. Craft from probation effective September 13, 2021 provided that she successfully completes the remaining probation. Mr. Moran made the motion with second made by Mr. Kmetz. All were in favor by voice vote.
Mr. Paradiso understood that all hires go through the Safety Board except for chief positions. Mr. Janowiak asked if the item for Deputy Chief Gillette was to request a motion. Mr. Paradiso added that He did not know if Chief LaDuke told them who he was appointing. Regardless, it still needs a vote.
Mr. Janowiak entertained a motion to accept the appointment of Michael Gillette as the Deputy Chief effective August 28, 2021. Mr. DeJong made the motion with second made by Mr. Moran. All were in favor by voice vote.
Brief discussion ensued regarding ceremonies and oaths of office. Mr. DeJong suggested that Mr. Gillette and Mr. Andras could have informal oaths in the office and conclude with a ceremonial version at a meeting. Chief LaDuke will inquire further.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
Chief Flores commented on the event involving a call of an active shooter at Lake Central High School on September 8. St. John’s School Resource Officer (SRO), who is assigned to the High School, immediately responded and relayed the message that there was no gun. Over 200 personnel responded to the incident within 15 minutes of dispatching. There was tremendous teamwork from all departments; police agencies, fire agencies, and school administration. He thanked everyone handling the matter from responding personnel to the staff handling the phone calls in the office. Of the agencies involved, 2 SWAT teams, ATF, FBI, Secret Service, and various Illinois departments responded to the call.
Two issues need to be addressed after reviewing protocol from the events of September 8. The first issue is the lack of radio communication in the schools. The Fire Department has the same issue with the portable radios whereas some areas of the school become inoperable due to structural integrity. The Lake County Sheriff’s Department will be conducting a meeting in October to address this matter with various agencies, Motorola, and IT personnel. Chief Flores added that there should be a minimum requirement, by ordinance or a fire code, so they can ensure that the radios will work in larger buildings for emergencies.
The second issue presented was the congestion at the school due to the volume of agencies responding. There were numerous vehicles parked throughout the property that can make it difficult for other necessary vehicles to get through. This matter would be addressed through continued training.
Discussion ensued regarding the radio situation. The system is 5 to 6 years old and the radios use 700 MHz to operate. The radio waves do not penetrate well in concrete structures. A repeater in the school is necessary for proper communication. During the September 8 incident, Lake County Sheriff’s Department was able to patch in other agencies, and those from Illinois had to pair up with others who had communications access. The regional system is not compatible with ILEEN (Indiana Law Enforcement Emergency Network). This matter will be researched further with involved parties including sources of funding. In conclusion, the response on September 8 was phenomenal and St. John personnel were commended for their actions among others who assisted.
Regarding fire calls, there were 182 incidents; St. John corporate limits were 162 including those with Crown Point, Dyer, and Cedar Lake addresses. St. John Township contract calls were 11 and mutual aid had 9 calls.
The proposed vacation hours for the Fire Department would be as follows: 1 to 4 years at 120 hours, 5 to 9 years at 180 hours, 10 to 14 years at 240 hours, 15 to 19 years at 300 hours, and 20 plus years at 360 hours. Discussion ensued concerning further research to vote on a recommendation for the Town Council. Mr. Paradiso researched the matter and stated that the request was in line with other fire departments. He added that the 5 to 9 years of service equates to 7.5 days. Also, the 15 to 19 years equates to 12.5 days. He suggested making the 5 to 9 years for 7 days and the 15 to 19 years for 13 days. Mr. Paradiso contacted three departments for their information and it was appropriate with the request from Chief LaDuke.
Mr. Janowiak entertained a motion to recommend to the Town Council the requested changes to the vacation schedule. Mr. Moran made the motion according to Chief LaDuke’s request. Mr. Paradiso made the second with the following changes per his explanation. Years 5 to 9 had been requested for 180 hours, however, dividing it by 24 hours equals 7.5 days. It should be reduced to equal 7 days, which is 168 hours. When the 300 hours is divided by 24 hours, the quotient is 12.5 days. This should be increased to 312 hours, which makes the quotient 13 days. The premise is to give full days and not half days for vacation time. Mr. Moran amended his motion to include the changes as mentioned by Mr. Paradiso. In recapitulation, the schedule would reflect 1 to 4 years at 120 hours (5 days), 5 to 9 years at 168 hours (7 days), 10 to 14 years at 240 hours (10 days), 15 to 19 years at 312 hours (13 days), and 20 plus years at 360 hours (15 days). All were in favor by voice vote.
Discussion ensued concerning the lack of help. Chief LaDuke stated that it is not necessarily the pay. The area is saturated with job opportunities. Also, the schedules tends to be cyclical with less shift coverage in the summer. It does pick up in the fall though. When minimum staffing is 3 personnel, an engine is taken out of service. One ambulance is staffed with one person chasing the ambulance. Increased calls go out as mutual aid requests because the other ambulance is not staffed. Although the part-time roster is robust, the idea is to keep such personnel working under 30 hours per week. The overtime and benefits package situation prevents part-time staff from working more hours.
Furthermore, part-time staff pick up hours they would like to work using a program called “When to Work” for scheduling. Some days present competition for hours, but weekends can be troublesome to cover shifts. If there are 3 people on a shift, one of the full-time firefighters has to be held over causing overtime.
In addition, Chief LaDuke reported that long-time EMS Director Rob Dowling passed away last week from complications related to COVID-19. The Fire Department will continue to have Franciscan-Crown Point as their sponsor with some changes. Rob was a tremendous support for St. John EMS and other departments. He will be greatly missed.
Finally, a controlled burn will occur on October 17 in the 9600 block of West 93rd Avenue. This information was included on the monthly utility bill and will be posted on social media. The day will start at 8 a.m. and conclude by 5 p.m. A section of the road will be blocked off.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
Chief Flores was excused from the meeting for departmental briefing and attendance at Lake Central High School.
Regarding fire calls, there were 149 incidents; St. John corporate limits were 133 including those with Crown Point, Dyer, and Cedar Lake addresses. St. John Township contract calls were 9 and mutual aid had 7 calls.
Chief LaDuke requested a favorable recommendation from the Safety Board to offer a condition of employment to the next available candidate on the eligibility list. The offer would be given to Zack Strbjak. Lt. Sharp mentioned that Chief LaDuke would like to minimize time by asking full-time personnel to fill vacant positions as well. If approved this evening, the earliest start date for Mr. Strbjak would be November 6, 2021.
Mr. Janowiak entertained a motion to hire the next person on the list. Mr. Moran moved to approve the hiring with second made by Mr. Kmetz. All were in favor by voice vote.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
Michael Schilling appeared at 6:03 p.m.
Regarding fire calls, there were 193 incidents; St. John corporate limits were 173 including those with Crown Point, Dyer, and Cedar Lake addresses. St. John Township contract calls were 8 and mutual aid had 12 calls.
Clerk-Treasurer Hernandez gave the Oath of Office to Firefighter Zack Strbjak followed by presentation of his assigned Badge 26.
There will be one vacancy coming up due to Robert VanKuiken’s resignation to work for Cedar Lake Fire Department. This will be effective December 17. Chief would like to get approval from the Safety Board to extend a Conditional Offer of Employment to the next candidate on the Eligibility List being Lindsay Kusbel. Ms. Kusbel is not a member of PERF (Indiana Public Employees’ Retirement Fund), therefore, it will take some time to get her approved. Also, an agreement will be necessary to send her to Paramedic School for employment. The agreement is being reviewed by Attorney Decker. According to the advertisement, the candidate has 3 years upon employment to become certified. The next class is in January, but there is not enough time to get her registered. She is a relatively new EMT, so there would be some time for her to gain experience before advancing to a Paramedic. Once Chief LaDuke has the contract (training agreement), he is requesting to extend the Conditional Offer of Employment.
Mr. Janowiak entertained a motion to extend a Conditional Offer of Employment to Lindsay Kusbel, noting that this item was listed under New Business. Mr. Paradiso made the motion with second made by Mr. Kmetz. All were in favor by voice vote.
Mr. Moran asked if the Town had a light duty policy for all employees. The answer was that they did have such a policy. Mr. Moran asked if Chief LaDuke was looking to incorporate that into the General Orders. Chief said that they never practiced light duty because of the job assignment. Under previous administration, and during this current administration, they did not have any light duty due to making reasonable accommodations. There are now operations available for an employee who may be directed to light duty. Most of the crew, if placed on a lifting restriction, could do clerical work and related tasks. Chief LaDuke would like to utilize the employee rather than keeping them home.
Mr. Moran asked if this matter concerned on duty and off duty. Chief LaDuke clarified that he believed it was for on duty. Mr. Janowiak commented that a section states also light duty for non-job related injuries. The General Order did not require approval tonight, so it could be tabled. Chief is fine getting collective input and correcting some of the items discussed.
Mr. Janowiak had concerns about the redundancy of state and federal law referrals on every Order. He wanted to know if there was a way to codify it for simplicity. Chief LaDuke was trying to make the General Orders as equal as possible with the Police Department. Chief Flores added that the Police Department General Orders had the repetition because if there is a specific court case, and there is a specific General Order wanted, the laws are (specifically and conveniently) listed. Having the laws listed once, without specifying throughout the Orders, causes an issue for them. Mr. Moran asked if anyone had to go on disability because light duty was not offered. Chief LaDuke stated that there were a couple worker’s comp claims where reasonable accommodations could not be made for them. That is the issue that spearheaded this General Order—bringing an employee back to work for clerical and administrative tasks.
Chief LaDuke reiterated the time it may take for the Safety Board to review all information. He believed that the two General Orders presented on the agenda were the most important.
Mr. Moran asked about the Eligibility for Promotion on Page 3. It states, “…the Board of Safety may extend such a list for a period not to exceed 120 days.” Mr. Moran asked if this was in their scope of authority to extend the list. Attorney Decker provided a legal opinion that the Safety Board does have the authority. There is no known statute stating otherwise, and Ordinance No. 1699 empowers the Board of Safety with policy-making decisions regarding Police and Fire. Mr. Janowiak added that if a promotion occurs while the list is still valid, and it the promotion is not made until the list expires, the list should still be valid for whomever is next on it.
It was decided that the Board of Safety would submit any notations regarding the General Orders to Chief LaDuke. There were no majors issue discovered so far.
Mr. Janowiak made a statement that the Board is well aware that both Police and Fire Departments are short of manpower. The Board, unfortunately, cannot add or change the number of personnel. There have been some salary discussions and the Fire Department is probably in the lower 50% of pay compared to surrounding towns and cities. It is not within the scope of their authority to give those raises, although they would certainly support such efforts.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board
On December 12, 2021, at approximately 11:25 p.m., a female driver fled a traffic stop conducted by the Lake County Sheriff’s Police near 109th and White Oak, nearly running over several officers. A short time later, Officer Darrell Shaffer Badge #36 spotted the vehicle, which refused to stop. The vehicle fled and a pursuit was initiated. Unbeknownst to Officer Shaffer, there were two young passengers in the vehicle.
The vehicle continued in Illinois and then eventually back in Indiana via I-80/94. At this time the female driver attempted to exit at Kennedy Avenue at a high rate of speed causing her to lose control of the vehicle and sending her airborne into a retention pond. Officer Shaffer jumped in the water and attempted to take the driver into custody. At this time, you noticed a young child, age three, floating in the water within the vehicle. He rescued this child and was then advised that a second child was in the vehicle. He was able to locate an 8-month-old child who was under water after feeling her leg. None of the children were injured due to the heroic actions taken by Officer Shaffer. The female driver was taken into custody a short time later.
The Town of St. John Safety Board would like to commend Officer Shaffer for his actions. There is no doubt that had he not acted as swiftly as he did, without regard for his personal safety, those two children would have likely drowned. Officer Shaffer’s actions exemplify the excellent work that police officers do every day, especially in St. John. On behalf of the Members of the Safety Board, and the citizens of St. John, congratulations on a job well done.
In addition, Bill Amada from the Indiana Patriot Guard presented Officer Shaffer with an angel coin.
Chief Flores added that 2021 was a very busy year for the Department, acknowledging some recent high-profile incidents, and thanking the Department for their hard work.
Regarding fire calls, there were 200 incidents; St. John corporate limits were 173 including those with Crown Point, Dyer, and Cedar Lake addresses. St. John Township contract calls were 15 and mutual aid had 12 calls.
Chief Flores requested recommendation from the Safety Board to extend a Conditional Offer of Employment to Dustin Wartman pending the State Pension Board’s approval.
Mr. Janowiak entertained a motion to extend the Conditional Officer of Employment to Dustin Wartman pending approval from the Indiana Pension Board (aka PERF). Motion was made by Mr. Paradiso with second made by Mr. DeJong. All were in favor by voice vote.
On another note, Chief Flores reported that the Town Council will be recognizing Officer Shaffer at their meeting on December 22, 2021 at 7:00 p.m.
Mr. Janowiak acknowledged the success of the Toys for Tots campaign, and Chief Flores recognized Detective Wortsman for organizing the event.
Respectfully submitted:
Amy J. Gross, Recording Secretary
St. John Safety Board