Park Board Meeting Minutes 2011

Trustees:
Beth Hernandez, President
Shari Kolodziej, Vice President
Janet Brennan, Member at Large
John Rainwater, Member at Large
Mark Barenie, Town Council Liaison

Chip Sobek, Parks & Recreation Superintendent
Tim Kuiper, Town Attorney

1. CALL TO ORDER

The meeting was called to order at 6:00 p.m., with the recitation of the Pledge of Allegiance.

2. ROLL CALL

In attendance were Shari Kolodziej, Beth Hernandez, John Rainwater, Mark Barenie and Chip Sobek. Absent Janet Brennan and Tim Kuiper, Town Attorney.

The Park Board welcomed its newest member – John Rainwater to the Park Board.

3. APPROVE OR AMEND THE MINUTES

Ms. Kolodziej entertained a motion to approve the Park Board Minutes from December 28, 2010. Mr. Rainwater so moved. Seconded by Ms. Hernandez. Motion carried.

4. NEW BUSINESS

Garden Club – Approve Fee Waiver for Program Fundraiser
Ms. Hernandez made a motion to approve the fee waiver for the Garden Club. Seconded by Mr. Rainwater. Motion carried.

Approval of Spring Programs and Fees
Ms. Kolodziej entertained a motion to approve the spring programs and fees. Ms. Hernandez so moved. Seconded by Mr. Rainwater. Motion carried.

Approve Contract for Grass Cutting
Mr. Rainwater made a motion to approve Hoagies, Inc. for the grass cutting. Seconded by Ms. Hernandez. Motion carried.

Approve Contract for Portable Restrooms
Ms. Kolodziej entertained a motion to approve the contract for Tidy John Service Sanitation for the portable restrooms. Ms. Hernandez so moved. Seconded by Mr. Rainwater. Motion carried.

Approve Contract for Broadleaf Spraying
Ms. Kolodziej entertained a motion to approve the contract for broadleaf spraying to Forever Green. Mr. Rainwater seconded. Ms. Hernandez so moved. Motion carried.

5. OLD BUSINESS

– Nothing to report.

6. PAYMENT OF BILLS

January 2011 Park Apv. #1306 - $1,989.03
Ms. Kolodziej entertained a motion to approve the January 2011 Park Apv. #106 in the amount of $1,989.03. Ms. Hernandez so moved. Seconded by Mr. Rainwater. Motion carried.

January 2011 Park Apv’s. #1000-#1015 - $83,361.64
Ms. Kolodziej entertained a motion to approve the January 2011 Park Apv’s. #1000-#1015 in the amount of $83,361.64. Ms. Hernandez so moved. Seconded by Mr. Rainwater. Motion carried.

February 2011 Park Apv’s. #1016-#1029 - $8,507.62
Ms. Kolodziej entertained a motion to approve the February 2011 Park Apv’s. #1016-#1029 in the amount of $8,507.62. Ms. Hernandez so moved. Seconded by Mr. Rainwater. Motion carried.

7. ANY AND ALL

The following was reported:
Next month we will start getting into the contracts for summer help. The majority of the hires are from St. John.

Standard Bank donated $500.00 for the Easter Egg Hunt.

There will be six or seven concerts for the summer.

Some parks are going to need mulch.

A slide at Prairie West Park needs to be repaired.

We need to get rid of the house on White Oak.

Last year with the summer being so hot there was no way to upgrade the ponds. Ponds are treated once a month

Sled hill at Heron Lake Park is becoming a problem.

8. ELECTIONS

Ms. Kolodziej entertained a motion to nominate Beth Hernandez for President. Mr. Rainwater so moved. Seconded by Ms. Hernandez. Motion carried.

Ms. Hernandez made a motion to nominate Sheri Kolodziej for Vice President. Seconded by Mr. Rainwater. Motion carried.

9. ADJOURNMENT

Ms. Hernandez made a motion to adjourn. Seconded by Mr. Rainwater. Motion carried. The meeting adjourned at 6:30 p.m.

Respectfully Submitted,

Kathleen A. Falaschetti
Recording Secretary

Trustees:
Beth Hernandez, President
Shari Kolodziej, Vice President
Janet Brennan, Member at Large
John Rainwater, Member at Large
Mark Barenie, Town Council Liaison

Chip Sobek, Parks & Recreation Superintendent
Tim Kuiper, Town Attorney

1. CALL TO ORDER

The meeting was called to order at 6:00 p.m., with the recitation of the Pledge of Allegiance.

2. ROLL CALL

In attendance were Beth Hernandez, Shari Kolodziej, John Rainwater, Mark Barenie and Chip Sobek. Absent Janet Brennan, Member at Large and Tim Kuiper, Town Attorney.

3. APPROVE OR AMEND THE MINUTES

Ms. Hernandez entertained a motion to approve the February 22, 2011 Park Board Minutes, Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried.

4. NEW BUSINESS

Approval of summer worker contracts
Ms.Kolodziej made a motion to approve the contracts for the following summer workers: Alaina Reynolds, Tennis, Sarah Jacobsma, Volleyball Mark Janiga, Concert, Paul Horash, Concert, John Roth, Concert, Chelsea Derrico, Theatre, Emily Haas, Volleyball, Susan Thomas, Day Camp, Lauren Piattoni, Day Camp, John Cioffi Jr., Day Camp, Jennifer Pufahl, Day Camp, Molly Cornwall, Day Camp, Megan Jubera, Volleyball, Olivia Radencic, Day Camp, Jump Central, Zumba Class, Jump Central, Lunch w/bunny and Steve Landin, Dog Obedience. Seconded by Mr. Rainwater. Motion carried.

5. OLD BUSINESS

– Nothing to report.

6. PAYMENT OF BILLS

Ms. Hernandez entertained a motion to approve the March 2011 Park Apv’s. #1030 to #1040 in the amount of $8,594.54. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried.

7. ANY AND ALL

Easter Egg Hunt will be held on April 16, 2011 at 9:30 a.m.

Breast Cancer Walk at Prairie West Park
Ms. Kolodziej made a motion to waive the fees for the Breast Cancer Walk Fund Raiser on Mother’s Day, May 8, 2011 at 7:00 a.m. Mr. Rainwater seconded. Motion carried.

Salon Trisse
Ms. Hernandez entertained a motion to waive the fees for Salon Trisse’s 5K Walk Fundraiser for the Red Cross to benefit victims of the Japan Earthquake. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried.

8. PUBLIC COMMENT

– Nothing to Report

9. ADJOURNMENT

Ms. Kolodziej made a motion to adjourn the meeting. Mr. Rainwater seconded. Motion carried. The meeting adjourned at 6:15 p.m.

Respectfully Submitted,

Kathleen A. Falaschetti
Recording Secretary

Trustees:
Beth Hernandez, President
Shari Kolodziej, Vice President
John Rainwater, Member at Large
Mark Barenie, Town Council Liaison

Chip Sobek, Parks & Recreation Superintendent
Tim Kuiper, Town Attorney

1. CALL TO ORDER

The meeting was called to order at 6:00 p.m. with the Pledge of Allegiance.

2. ROLL CALL

In attendance were Beth Hernandez, Shari Kolodziej, John Rainwater and Chip Sobek. Absent Mark Barenie, Town Council Liaison and Tim Kuiper, Town Attorney.

3. APPROVE OR AMEND THE MINUTES

Ms. Hernandez entertained a motion to approve the March 22, 2011 Park Board Minutes. Ms. Kolodziej so moved, seconded by Mr. Rainwater. Motion carried.

4. NEW BUSINESS

Approval of Summer Worker Contracts
Ms. Hernandez entertained a motion to approve the Summer Worker Contracts for Elizabeth M. Weirs, Emily Ganza and Kyle Lesik. Ms. Kolodziej so moved, seconded by Mr. Rainwater. Motion carried.

Approval of Summer Programs and Fees
Ms. Kolodziej entertained a motion to approve the Summer Programs and Fees. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried.

Pond Treatment
Ms. Hernandez entertained a motion to approve the proposal for the pond treatment. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried.

5. OLD BUSINESS

– Nothing to report.

6. PAYMENT OF BILLS

April 2011 Park Apv’s. #1041 to #1063

Ms. Hernandez entertained a motion to approve the April 2011 Park Apv’s. #1041 to #1063 in the amount of $12,090.28. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried.

7. ANY AND ALL

Dogs in Parks
It was brought up that something should be done about prohibiting animals in the parks. A discussion ensued and it was decided that Mr. Sobek would check to see if there is an ordinance concerning this matter and report back at the next meeting.

Easter Egg Hunt
Mr. Sobek took the opportunity to thank everyone who helped with the Easter Egg Hunt.

8. PUBLIC COMMENT

Ms.Kim Naughton of 9870 Hedwig Drive is with the St. John Junior Women’s Club and asked if the park board would waive the fees for their bike parade on June 25, 2011. Ms. Hernandez entertained a motion to waive the fees. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried. Mr. Sobek suggested that Ms. Naughton go into the Clerk’s office to make sure that the date is available.

9. ADJOURNMENT

Ms. Hernandez entertained a motion to adjourn. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried. The meeting adjourned at 6:15 p.m.

Respectfully Submitted,

Kathleen A. Falaschetti
Recording Secretary

Trustees:
Beth Hernandez, President
Shari Kolodziej, Vice President
John Rainwater, Member at Large
Mark Barenie, Town Council Liaison

Chip Sobek, Parks & Recreation Superintendent
Tim Kuiper, Town Attorney

1. CALL TO ORDER

The meeting was called to order at 6:00 p.m., with the recitation of the Pledge of Allegiance.

2. ROLL CALL

In attendance were Beth Hernandez, Shari Kolodziej, John Rainwater and Chip Sobek. Absent Mark Barenie and Tim Kuiper.

3. APPROVE OR AMEND THE MINUTES

Ms. Hernandez entertained a motion to approve the minutes from the April 26, 2011 park board meeting. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried.

4. NEW BUSINESS

Approval of summer worker contract – Alyce DeBoer
Ms. Kolodziej made a motion to approve the summer contract for Alyce DeBoer. Seconded by Mr. Rainwater. Motion carried.

5. OLD BUSINESS

Signs are going to be installed in the parks reading No Dogs Allowed in the Play Area.

6. PAYMENT OF BILLS

May 2011 Park Apv’s. #1064 to #1088 - $28,369.46

Ms. Hernandez entertained a motion to approve the May 2011 Park Apv’s. #1064 to #1088 in the amount of $28,369.46. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried.

7. ANY AND ALL

It was reported that sign up for the summer programs are going well.

8. ADJOURNMENT

Ms. Hernandez entertained a motion to adjourn the meeting. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried. The meeting adjourned at 6:10 p.m.

Respectfully Submitted,

Kathleen A. Falaschetti
Recording Secretary

Trustees:
Beth Hernandez, President
Shari Kolodziej, Vice President
John Rainwater, Member at Large
Mark Barenie, Town Council Liaison

Chip Sobek, Parks & Recreation Superintendent
Tim Kuiper, Town Attorney

1. CALL TO ORDER

The meeting was called to order at 4:00 p.m., with the recitation of the Pledge of Allegiance.

2. ROLL CALL

In attendance were Beth Hernandez, Shari Kolodziej, John Rainwater and Chip Sobek. Absent Mark Barenie, Town Council Liaison and Tim Kuiper, Town Attorney.

3. APPROVE OR AMEND THE MINUTES

Ms. Hernandez entertained a motion to approve the May 24, 2011 Park Board Meeting Minutes. Ms. Kolodziej, so moved, seconded by Mr. Rainwater. Motion carried.

4. NEW BUSINESS

Approval of Summer Worker Contract for Grace Myers, Volleyball, ZigE’s Funland and Cedar Creek Family Golf Center

Ms. Hernandez entertained a motion to approve the summer contract for Grace Myers, Volleyball, ZigE’s Funland and Cedar Creek Family Golf Center. Ms. Kolodziej so moved, seconded by Mr. Rainwater. Motion carried.

Boo Fest – The Boo Fest is going to be held on October 22, 2011.

5. OLD BUSINESS

– Nothing to report.

6. PAYMENT OF BILLS

June 2011 Park Apv’s. #1089 to 1121 in the amount of $32,678.27 (Verbal)
Ms. Hernandez entertained a motion to approve the June 2011 Park Apv’s. #1089 to #1121 in the amount of $32,678.27. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried.

July 2011 Park Apv’s. #1222 to #1170 in the amount of $58, 593.11

Ms. Hernandez entertained a motion to approve the July 2011 Park Apv’s. #1122 to #1170 in the amount of $58,593.11. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried.

7. ANY AND ALL

– Nothing to report.

8. PUBLIC COMMENT

Mr. Scott Spevacek of 8929 Crooked Bend, Lake Hills, St. John, has the following concerns at the Lake Hills Park.

Lake – Wanted to know if there is a schedule for the lake being treated? Mr. Sobek reported that it is treated three times a year depending on the weather.

Splash Park - Water at the splash park has been shut off because of a broken pipe under the concrete and water is leaking into the haunted house. Need to find out where the leak is coming from.

Water fountain was turned off due to someone throwing sand into it and it keeps getting clogged up.

Landscaping – more money is spent at Lake Hills Park than any of the other parks just to try and keep it maintained. No budget right now to have regular maintenance and without personnel we’re doing the best that we can.

9. ADJOURNMENT

Ms. Hernandez entertained a motion to adjourn the meeting. Ms.Kolodziej so moved. Mr. Rainwater seconded. Motion carried. The meeting adjourned at 4:15 p.m.

Respectfully Submitted,

Kathleen A. Falaschetti
Recording Secretary

Trustees:
Beth Hernandez, President
Shari Kolodziej, Vice President
John Rainwater, Member at Large
Mark Barenie, Town Council Liaison

Chip Sobek, Parks & Recreation Superintendent
Tim Kuiper, Town Attorney

1. CALL TO ORDER

The meeting was called to order at 6:00 p.m., with the recitation of the Pledge of Allegiance.

2. ROLL CALL

In attendance were Beth Hernandez, Shari Kolodziej, John Rainwater and Chip Sobek. Absent Mark Barenie and Tim Kuiper.

3. APPROVE OR AMEND THE MINUTES

Ms. Hernandez entertained a motion to approve the July 26, 2011 meeting minutes. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried.

4. NEW BUSINESS

Approve programs and fees for fall, approve contract of new program instructor Stephanie Stroh and contract for new program Young Rembrandts.

Ms. Hernandez entertained a motion to approve the programs and fees for fall and the contracts for the new program instructor, Stephanie Stroh and the new program Young Rembrandts. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried.

5. OLD BUSINESS

– Nothing to report.

6. PAYMENT OF BILLS

Ms. Hernandez entertained a motion to approve the Park Apv’s. #1171-#1196 in the amount of $27,111.43. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried.

7. ADJOURNMENT

Ms. Hernandez entertained a motion to adjourn the meeting. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried. The meeting adjourned at 6:10 p.m.

Respectfully Submitted,

Kathleen A. Falaschetti
Recording Secretary

Trustees:
Beth Hernandez, President
Shari Kolodziej, Vice President
John Rainwater, Member at Large
Mark Barenie, Town Council Liaison

Chip Sobek, Parks & Recreation Superintendent
Tim Kuiper, Town Attorney

1. CALL TO ORDER

The meeting was called to order at 6:00 p.m., with the Pledge of Allegiance.

2. ROLL CALL

In attendance were Beth Hernandez, Shari Kolodziej, John Rainwater, Mark Barenie and Chip Sobek. Absent Tim Kuiper, Town Attorney.

3. APPROVE OR AMEND THE MINUTES

Ms. Hernandez entertained a motion to approve the August 23, 2011 minutes. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried.

4. NEW BUSINESS

Approval of Contracts – Jump Central, Stephanie Stroh and Midwest Ice and Training Center, Kim Snyder.

Ms. Hernandez entertained a motion to approve the contracts for Stephanie Stroh of Jump Central and Kim Snyder, Midwest Ice and Training Center. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried.

Ms. Hernandez entertained a motion to approve the Winter Programs and fees. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried. If anyone wants to view the Winter Programs they’re on the web site.

5. OLD BUSINESS

Boo Bash Update
The Boo Bash was a success and the people were very appreciative of this program. A thank you to Mike Schilling for donating the tractor for the hay ride.

6. PAYMENT OF BILLS

August Apv’s. #1197 to #1215 - $34,857.19
Ms. Hernandez entertained a motion to approve the August Apv’s. #1197 to #1215 in the amount of $34,857.19. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried.

September Apv’s. #1216 to #1238 in the amount of $21,310.46
Ms. Hernandez entertained a motion to approve the September Apv’s. #1216 to #1238 in the amount of $21,310.46. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried.

7. ANY AND ALL

It was reported to the State Board of Accounts as to how we pay our summer help. After a lengthy discussion it was noted that in January the State Board of Accounts has a conference with the park districts. Mr. Sobek will check into this as to the exact date and time of the conference and report at a later date

It was reported that we have twenty-three parks on the west side of town and six on the east side of town. We need to have more of a balance of parks. The Park Superintendent will look into this matter over the fall and report back.

Mr. Sobek to report back as to the date and time of the Indiana Parks and Recreation Conference to be held in Michigan City.

8. PUBLIC COMMENT

– No public.

9. ADJOURNMENT

Ms. Hernandez entertained a motion to adjourn the meeting. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried. Meeting adjourned at 6:35 p.m.

Respectfully Submitted,

Kathleen A. Falaschetti
Recording Secretary

Trustees:
Beth Hernandez, President
Shari Kolodziej, Vice President
John Rainwater, Member at Large
Mark Barenie, Town Council Liaison

Chip Sobek, Parks & Recreation Superintendent
Tim Kuiper, Town Attorney

1. CALL TO ORDER

The meeting was called to order at 6:10 p.m., with the recitation of the Pledge of Allegiance.

2. ROLL CALL

In attendance were Beth Hernandez, Shari Kolodziej, John Rainwater, Mark Barenie and Chip Sobek. Absent – Tim Kuiper, Town Attorney.

3. APPROVE OR AMEND THE MINUTES

Ms. Hernandez entertained a motion to approve the October 25, 2011 minutes. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried.

4. NEW BUSINESS

– Nothing to report.

5. OLD BUSINESS

– Nothing to report.

6. PAYMENT OF BILLS

Ms. Hernandez entertained a motion to approve the November APR’S #1239 to #1256 in the amount of $14,859. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried.

7. ANY AND ALL

It was brought up to the Board that Ms. Hernandez term of office is up for reinstatement.

Mr. Sobek to report back as to the date and time of the Indiana Parks and Recreation Conference to be held in Michigan City.

8. ADJOURNMENT

Ms. Hernandez entertained a motion to adjourn the meeting. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried. The meeting adjourned at 6:25 p.m.

Respectfully Submitted,

Kathleen A. Falaschetti
Recording Secretary

Trustees:
Beth Hernandez, President
Shari Kolodziej, Vice President
John Rainwater, Member at Large
Mark Barenie, Town Council Liaison

Chip Sobek, Parks & Recreation Superintendent
Tim Kuiper, Town Attorney

1. CALL TO ORDER

The meeting was called to order at 4:00 p.m., with the recitation of the Pledge of Allegiance.

2. ROLL CALL

In attendance were Beth Hernandez, Shari Kolodziej, John Rainwater and Chip Sobek. Absent Mark Barenie, Town Council Liaison and Tim Kuiper, Town Attorney.

3. APPROVE OR AMEND THE MINUTES

Ms. Hernandez entertained a motion to approve the November 28, 2011 Park Board Meeting Minutes. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried.

4. NEW BUSINESS

– Nothing to report.

5. OLD BUSINESS

– Nothing to report.

6. PAYMENT OF BILLS

Ms. Hernandez entertained a motion to approve the November Apv’s. #1257 to #1282 in the amount of $18,808.16. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried.

7. ANY AND ALL

Ms. Hernandez announced she will not be returning as Park Board President.

8. ADJOURNMENT

Ms. Hernandez entertained a motion to adjourn the meeting. Ms. Kolodziej so moved. Seconded by Mr. Rainwater. Motion carried. The meeting adjourned at 4:05 p.m.

Respectfully Submitted,

Kathleen A. Falaschetti
Recording Secretary