Impact Fee Advisory Committee Meeting Minutes 2020

CALL TO ORDER:

Tom Cummings called the Impact Fee Advisory Committee Meeting to order on February 24, 2020 at 5:04 p.m. and led all in the Pledge of Allegiance.

ROLL CALL:

The following members were present: Doug Blocker, Tom Cummings, John Deitzer, and Dennis DeVito. Member Vince Frassinone was absent. Also present: Bryan Blazak, Town Council Liaison; Rick Eberly, Director of Building & Planning; Adam Decker, Board Attorney; Jonathan Lotton, Taghi Arshami, Arsh Group, and Margaret Abernathy, Administrative Assistant.

NEW BUSINESS:

Mr. Arshami of Arsh Group provided a brief summary of the support Arsh Group provides to the Town of St. John with regards to Impact Fee programs. He added that this is the second time the Town of St. John will be going through the Road Impact Fee process. The first time was in 2016 and the Town decided not to implement it.

Mr. Arshami provided an overview of the Road Impact Fee. He described the process by which new developments would pay an impact fee to cover road improvements and infrastructure impacted by new developments and increased population.

The process will include needs assessments of road usage today and future anticipated usage. The study will have a goal to broaden the Town’s long-term policy for using the fee for development. Presently, only the residential developments are paying the fees, but other development uses should also be paying the fees.

In the development of the Impact Fee, there is a specific methodology used based on the statute. Mr. Arshami explained that the process will be revealed as the Committee moves through the steps. He stated that the first meeting will include an introductory presentation. Each following meeting will elevate the process until the transportation needs are determined. At that point there would be a cost analysis which determines the final cost per trip.

Mr. Arshami continued to explain the process by which their study progresses. Service areas will be one of the issues to be addressed in this round of study as opposed to just looking at the Town as a whole unit. If the service areas are considered as sub-zones, any funds generated in a sub-zone must be used solely in that area.

Mr. Arshami stated that he hopes to have this completed in four (4) meetings. Once the Impact Fee is approved by the Town Council, the Impact Fee wouldn’t go into effect for another six (6) months. He added that it is anticipated that the study will take four (4) to six (6) months.

A discussion about the number of developments added since the last study in 2016 ensued. Mr. Arshami said that the data collected in this study will be used for multiple purposes including grant applications. Mr. Arshami referred to a document distributed to the members containing some articles. He then discussed advantages and disadvantages for this program. Mr. Cummings asked about other municipalities in the area, to which Mr. Arshami responded there were many in the area. Mr. Blocker asked how the infrastructure is funded without the Impact Fee. Mr. Eberly responded that the roads are funded through various grants, Motor Vehicle & Highway funds, TIF funds, and Bond issues, to name a few. Mr. Eberly explained the many issues when relying on the various funds.

Mr. DeVito asked about their mission statement and whether they are limited by the impact of the Road Impact Fee. Mr. Arshami responded that they are limited by state statute and road issues are one of the allowable items, but must be transportation related. Mr. Eberly explained that the Advisory Committee would look at how the community is going to build out for the next ten (10) years, with the help of Dennis Cobb, First Group Engineering. He continued to differentiate the funding between the current road situation and the future growth orientation expenses. Mr. Arshami clarified that the fee will not address the Town’s current needs, so that the new residents would not be penalized for the Town’s infrastructure issues prior to their residency. Mr. Blocker asked several questions about all of the incidentals included in building or improving infrastructure and whether they are included. Mr. Arshami explained that in some cases, the plans would determine exceptions. A discussion of the past priorities or projects ensued.

Mr. Arshami stated that state statute allows for waiver of fees under certain and/or specific conditions. He explained that the fee or fee structure will be set for the next five (5) years. Mr. Eberly advised that the Advisory Committee will make a recommendation to the Plan Commission. The Plan Commission holds a Public Hearing and makes a recommendation to the Town Council. The Town Council would adopt the final fee structure. Typically, the fee is collected at the time of the building permit, but a payment plan can be designated through an ordinance.

APPROVAL OF MINUTES:

Mr. Blocker made a motion to accept the minutes as presented. Mr. DeVito seconded the motion. Motion carried with 4 ayes and 0 nays.

ELECTION OF OFFICERS:

Mr. DeVito nominated Tom Cummings as Chairman. Motion carried with 4 ayes and 0 nays.

SETUP OF THE NEXT MEETING SCHEDULE:

It was suggested they meet twice per month to go through the training. Fridays at 10:00 a.m. would be the tentative schedule.

PUBLIC COMMENT:

There was no public comment.

Respectfully submitted,

Anastasia Lowery, Recording Secretary
St. John Impact Fee Advisory Committee

Approved This 5th Day of July, 2023:

___________________________________
Impact Fee Advisory Committee Chairman

CALL TO ORDER:

Donna Fathke called the Impact Fee Advisory Committee Meeting to order on May 7, 2020 at 10:10 a.m.

ROLL CALL:

The following members were present virtually: Donna Fathke, Doug Blocker, Dennis DeVito, and Cathi Vanschouwen. Member Vince Frassinone was absent.

Also present virtually: Craig Phillips, Town Manager; Bryan Blazak, Town Council Liaison; Adam Decker, Attorney; Taghi Arshami, Arsh Group, Jay Gianotti, Arsh Group; Denny Cobb, First Group; and Rick Eberly

ELECTION OF CHAIR:

Mr. DeVito made a motion to amend the agenda. Ms. Vanschouwen seconded the motion. Motion called by roll call vote: Mr. Blocker-aye, Mr. DeVito-aye, Ms. Fathke-aye, and Ms. Vanschouwen-aye. The motion carried with 4 ayes and 0 nays.

Mr. DeVito nominated Ms. Fathke. Ms. Vanschouwen seconded the motion. Motion called by roll call vote: Mr. Blocker-aye, Mr. DeVito-aye, Ms. Fathke-aye, and Ms. Vanschouwen-aye. The motion carried with 4 ayes and 0 nays.

Mr. Phillips turned the meeting over to Ms. Fathke.

OLD BUSINESS:

Mr. Arshami addressed the meeting with a presentation on the Road Impact Fee Study created by the Arsh Group and First Group. The presentation would be considered Impact Fee 101 with technical information. The process for assessing the fee, the legal framework and some examples were shared with the Committee. The background of the Impact Fee was described. Mr. Cobb added explained the Impact Fee Principals to include the Level of Service (LOS) to be determined for the roadways which are coded from A through F. He added that LOS would be the lowest level any municipality would designate. The study will determine the current LOS and the Committee would accept the desired LOS. The Impact Fee is an avenue to fund transportation without increasing property taxes in growing communities.

The Road Impact Fee is used to provide future infrastructure and cannot be used for operational expenses or to correct existing deficiencies. Mr. Arshami described the typical eligible recoverable or non-recoverable costs. The benefits of an Impact Fee would include infrastructure for growth, cost effective development, long term financial stability, and a reduction in tax impact to taxpayers.

The Legal Authority includes the Federal level and the State level. The State law drives the mandated processes.

Mr. Arshami described the key steps in the Impact Fee assessment process which will determine the cost per trip. He then described the Transportation analysis process. Mr. Arshami explained the process to determine the trip generation based on traffic volumes. The common unit of measurement of facility demand and capacity is the Service Unit, which is determined by trip generation. He explained the process by which the Service Unit is developed. Mr. Arshami displayed a slide containing common trip generation rates. Mr. Arshami explained how the Impact Fee is calculated and determined using the previously described processes. He provided some examples to support the process.

In summary, Mr. Arshami provided a list of pros and cons of an Impact Fee. There were some questions and discussions ensued. Mr. DeVito requested a list of the committee participants and their capacity, to which Mr. Blazak asked the recording secretary to provide.

SETUP OF THE NEXT MEETING SCHEDULE:

Mr. Arshami displayed an agenda for the next meeting. Ms. Fathke asked about the target date to have this entire process accomplished. Ms. Fathke suggested meeting once per week in the beginning. Mr. Arshami explained the teams need to generate the information and noted that in a couple of weeks the analysis to address existing conditions should be available. Mr. Gianotti confirmed this. The next meeting date was set for Thursday, May 21st at 10:00 a.m. Mr. Arshami confirmed that he would send the meeting notice with the agenda. The meeting notice will be published and Mr. Dravet will setup the meeting and invite. The recording secretary reminded Mr. Arshami to include the approval of minutes and roll call on the next agenda.

ADJOURNMENT:

Mr. DeVito made a motion to adjourn. Mr. Blocker seconded the motion. The Impact Fee Advisory Committee Meeting was adjourned at 12:28 p.m.

Respectfully submitted,

Anastasia Lowery, Recording Secretary
St. John Impact Fee Advisory Committee

Approved This 5th Day of July, 2023:

___________________________________
Impact Fee Advisory Committee Chairman

CALL TO ORDER:

Donna Fathke called the Impact Fee Advisory Committee Meeting to order on July 16, 2020 at 10:07 a.m.

ROLL CALL:

The following members were present virtually: Donna Fathke, Doug Blocker, Dennis DeVito, and Joan McInerney. Member Vince Frassinone was absent.

Also present virtually: Bryan Blazak, Town Council Liaison; Taghi Arshami, Arsh Group, Jay Gianotti, Arsh Group, and Denny Cobb, First Group.

OLD BUSINESS:

Mr. Arshami presented the Road Impact Fee Study document conducted by The Arsh Group and First Group Engineering. Mr. Arshami addressed the Conditions Assessment to include the current conditions and the anticipated development. Mr. Arshami provided a recap of the program overview and rationale. State law establishes the process and methods for adoption of impact fees. Mr. Arshami described the Service Unit determination and use in the assessment process in residential and non-residential land uses.

Mr. Arshami provided the process for conducting the Conditions Assessment. He stated that the Transportation Analysis would be addressed at the next scheduled meeting. Mr. Cobb summarized what the Transportation Analysis will encompass. The Population Trends and the growth were described based on the Census Bureau results. Growth projections are made based on the past growth trends. Next, he talked about the Housing Trends and the growth in that area to include new construction. Another area of the assessment process includes the Labor Force which affects the commuting trends. Land use drives much of the growth patterns and new developments. He described the land use inventory and the percentage of each use. He broke down the recent annexations and their zoning classifications. He explained the process by which they determined the anticipated developments from 2020-2030. Anticipating the commercial development is more difficult to predict. Questions and discussions continued.

Ms. Fathke stated that she needs more time to digest the information. Mr. Arshami responded that this information could be discussed again at the next meeting. Ms. McInerney asked for a working meeting in a week and start on the Transportation. Mr. DeVito stated that his mind is made up and that he trusts the experts with their study. Ms. Fathke asked for the document to be sent out as one slide per page.

SETUP OF THE NEXT MEETING SCHEDULE:

Mr. Arshami prepared a preliminary agenda for the next meeting. It is scheduled for Thursday, July 23, 2020 at 10:00 a.m. Mr. Blazak suggested the July 30, 2020 remain on the calendar as a scheduled meeting.

Vince Frassinone resigned from his role on the Committee. Another member will need to be appointed prior to any decisions being made. The replacement would need to have realtor, builder or developer experience.

ADJOURNMENT:

Mr. DeVito made a motion to adjourn. Ms. McInerney seconded the motion. The Impact Fee Advisory Committee Meeting was adjourned at 1:05 p.m.

Respectfully submitted,

Anastasia Lowery, Recording Secretary
St. John Impact Fee Advisory Committee

Approved This 5th Day of July, 2023:

___________________________________
Impact Fee Advisory Committee Chairman

CALL TO ORDER:

Donna Fathke called the Impact Fee Advisory Committee Meeting to order on August 13, 2020 at 10:06 a.m.

ROLL CALL:

The following members were present virtually: Donna Fathke, Doug Blocker, Dennis DeVito, Joan McInerney, and Jack Slager.

Also present virtually: Bryan Blazak, Town Council Liaison; Craig Phillips, Town Manager; Adam Decker, Attorney; Taghi Arshami, Arsh Group; and Denny Cobb, First Group.

APPROVAL OF THE MINUTES:

No minutes were available.

OLD BUSINESS:

Ms. Fathke reported a discrepancy with the data presented and the spreadsheet distributed. Mr. Arshami responded that the presentation today will address this discrepancy, but the developments were changed based on the committee input.

Mr. Arshami continued with the Road Impact Fee presentation prepared for this meeting which will address the Conditions Assessments and Development Capacity. The agenda will include the recap of the development capacity, the discussion of the last ten year development trends, the discussion of the development capacity of the Town, and the anticipated development. The committee will have a consensus to make at the end of this meeting to drive the next steps.

He explained the sources for the land use for future development. Mr. Arshami displayed the developable land by zoning classification followed by the Commercial or Industrial zones. He displayed a map of the Planned Development. Mr. Arshami described the recent development activities based on the permits issued, then moved into the anticipated developments over the next ten years in Residential, then in Commercial. Questions and discussions ensued.

SETUP OF THE NEXT MEETING SCHEDULE:

Mr. Arshami displayed an agenda for the next meeting. The items for discussion will be the assessment of traffic conditions, the existing Level of Service (LOS), and the establishment of the preferred LOS. The next meeting is set for Wednesday, August 19, 2022 at 10:00 a.m. If the room is available, Mr. Phillips will create the notice and the invite.

ADJOURNMENT:

Ms. McInerney made a motion to adjourn. The motion was seconded. The Impact Fee Advisory Committee Meeting was adjourned at 12:11 p.m.

Respectfully submitted,

Anastasia Lowery, Recording Secretary
St. John Impact Fee Advisory Committee

Approved This 5th Day of July, 2023:

___________________________________
Impact Fee Advisory Committee Chairman

CALL TO ORDER:

Donna Fathke called the Impact Fee Advisory Committee Meeting to order on August 20, 2020.

ROLL CALL:

The following members were present virtually: Donna Fathke, Doug Blocker, Dennis DeVito, Joan McInerney, and Jack Slager.

Also present virtually: Bryan Blazak, Town Council Liaison; Craig Phillips, Town Manager; Taghi Arshami, Arsh Group; and Denny Cobb, First Group.

APPROVAL OF THE MINUTES:

Ms. McInerney made a motion to defer the approval of the minutes until they are available for review. Mr. Slager seconded the motion. The motion to defer carried with 5 ayes, and 0 nays.

OLD BUSINESS:

Mr. Cobb provided the presentation of the Transportation Analysis element of the Impact Fee Study. There are seven steps of the analysis to include the determination of the existing daily traffic volume, the existing LOS (A-F), the establishment of the preferred LOS (A-F), the improvement needs to meet the desired LOS over the next 10 years, the cost of the improvements, assignment portions of the costs to the development, and the determination of the cost per service unit.

Mr. Cobb provided the results of the analysis which concluded the Town’s existing minimum LOS for an intersection is D. Mr. Cobb explained the various conditions that attribute to increased traffic outside of the Town as the area develops. A discussion regarding the existing intersections with deficiencies and how they will be affected over the next ten years continued.

Mr. Cobb described the process by which the developments impact the traffic based on land use by anticipating trips to and from a development. The different types of trips are broken down into percentages. Discussions about the trips ensued. The traffic will be impacted by new developments.

Ms. McInerney asked about the critical steps necessary to set forth a recommendation to Town Council. Mr. Arshami responded that they need to revisit the original schedule and discuss it at the next meeting. The number of meetings needed will impact the timeline.

SETUP OF THE NEXT MEETING SCHEDULE:

Mr. Arshami displayed an agenda for the next meeting, which includes the determination of solutions to deficiencies over the next ten years on existing traffic, approved development and analysis of the conditions for the final build-out. The next meeting is set for Thursday, September 3, 2020 at 10:00 a.m. The following dates would be September 24th, and every Thursday in October. Mr. Phillips will need to confirm that the room is available since the Clerk-Treasurer’s Office has access to book the room as well.

ADJOURNMENT:

Mr. DeVito made a motion to adjourn. Ms. McInerney seconded the motion. The Impact Fee Advisory Committee Meeting was adjourned.

Respectfully submitted,

Anastasia Lowery, Recording Secretary
St. John Impact Fee Advisory Committee

Approved This 5th Day of July, 2023:

___________________________________
Impact Fee Advisory Committee Chairman

CALL TO ORDER:

Donna Fathke called the Impact Fee Advisory Committee Meeting to order on September 3, 2020 at 10:01 a.m.

ROLL CALL:

The following members were present virtually: Donna Fathke, Doug Blocker, Dennis DeVito, Joan McInerney, and Jack Slager.

Also present virtually: Bryan Blazak, Town Council Liaison; Craig Phillips, Town Manager; Taghi Arshami, Arsh Group; Rick Eberly; and Denny Cobb, First Group. Adam Decker, Attorney, absent.

APPROVAL OF THE MINUTES:

No minutes available to review.

OLD BUSINESS:

Mr. Arshami recapped the areas already reviewed as well as the changes or updates in any numbers since the last meeting. He noted that the Development Capacity slide had been updated since the last presentation due to recent activity within the Town. He presented the slide with the total Service Units per land use then extended it out to ten years.

Mr. Cobb reported some updates made on the existing conditions. He listed many intersections with deficiencies affected by the study. Questions and discussions ensued.

Mr. Blocker asked about slide with the schedule. For the dates on the schedule, the room has been reserved through December 3, 2020. Mr. DeVito voiced his concern about the completion date and asked for acceleration of the dates to meet the 2020 calendar year. A discussion about the process for public hearing, recommendation and final approval. Mr. Arshami described the process for recommendation and approvals.

SETUP OF THE NEXT MEETING SCHEDULE:

The next meeting is set for Thursday, September 24, 2020 at 10:00 a.m.

ADJOURNMENT:

Mr. DeVito made a motion to adjourn. Ms. McInerney seconded the motion. The Impact Fee Advisory Committee Meeting was adjourned at 11:31 a.m.

Respectfully submitted,

Anastasia Lowery, Recording Secretary
St. John Impact Fee Advisory Committee

Approved This 5th Day of July, 2023:

___________________________________
Impact Fee Advisory Committee Chairman

CALL TO ORDER:

Donna Fathke called the Impact Fee Advisory Committee Meeting to order on September 24, 2020 at 10:10 a.m.

ROLL CALL:

The following members were present virtually: Donna Fathke, Doug Blocker, Dennis DeVito, Joan McInerney, and Jack Slager.

Also present virtually: Bryan Blazak, Town Council Liaison; Craig Phillips, Town Manager; Adam Decker, Attorney; Taghi Arshami, Arsh Group; and Denny Cobb, First Group.

APPROVAL OF THE MINUTES:

No minutes available to review.

OLD BUSINESS:

Mr. Arshami stated that he has good news to share today. The presentation for today will include an analysis of traffic impact with real data, finalize the projects, provide cost estimates for the projects, separate the costs associated with growth, and calculate the trip costs with the updated corrections. It will conclude with a discussion of Attorney Decker’s brief. Mr. Arshami recapped all of the areas covered in previous meetings.

Mr. Cobb addressed the items on the agenda for the day starting with the analysis of existing conditions extended to ten years, which is typically at a two percent (2%) rate. He listed the affected roads and noted what types of changes would need to take place over ten years, then referenced the cost for those changes.

Mr. Arshami explained the impact cost observations which include the significant amount of land the Town has absorbed, the reduction in capacity for Town developments, the contribution of the existing traffic amount, the new transportation related improvements, and the improved opportunity to assess future development patterns. It was confirmed that this process would be repeated again in another five years. The equation to determine the Impact Fee was discussed. Mr. Slager voiced his concern about the cost of these analyses every five years. Mr. Phillips confirmed that a portion of the fee would be placed aside for those expenses.

SETUP OF THE NEXT MEETING SCHEDULE:

Mr. Arshami presented the agenda for the next meeting which will include the review net impact fee based on land use, provide an actual fee calculation example, discuss fee options, and share other communities’ fees. The next meeting is set for Thursday, October 1, 2020 at 10:00 a.m.

ADJOURNMENT:

Mr. DeVito made a motion to adjourn. Mr. Slager seconded the motion. The Impact Fee Advisory Committee Meeting was adjourned at 12:04 p.m.

Respectfully submitted,

Anastasia Lowery, Recording Secretary
St. John Impact Fee Advisory Committee

Approved This 5th Day of July, 2023:

___________________________________
Impact Fee Advisory Committee Chairman

CALL TO ORDER:

Donna Fathke called the Impact Fee Advisory Committee Meeting to order on October 1, 2020 at 10:00 a.m.

ROLL CALL:

The following members were present virtually: Donna Fathke, Joan McInerney, and Jack Slager. Dennis DeVito joined the meeting via telephone. Doug Blocker was absent.

Also present virtually: Bryan Blazak, Town Council Liaison; Craig Phillips, Town Manager; Adam Decker, Attorney; Taghi Arshami, Arsh Group; Rick Eberly; and Denny Cobb, First Group.

APPROVAL OF THE MINUTES:

No minutes available to review.

OLD BUSINESS:

Mr. Arshami led the presentation of the items for the day’s agenda. He noted that the recommendation would go before the Plan Commission on October 21, 2022. Mr. Cobb reported some changes in the roadway and intersection improvement costs from the last meeting. Discussion on these costs ensued. Mr. Arshami then reported the growth related trips and the new trips by use followed by the total trips generated from all new developments. Mr. Arshami reviewed the process for the Net cost per Trip equation to determine the final cost. Using that cost, he explained the distribution based on the land use type. Mr. Arshami discussed the proposed graduated rate per year over the next five years, but that the committee would decide what that graduated rate would be.

A question and answer session followed with continued discussions. Mr. Blazak explained the process for waivers and appeals of the fees. Ms. Fathke asked about other municipalities that had the fees then discontinued the process. Mr. Phillips will do the research on that question. Mr. Decker described the legal requirements when amending the comprehensive plan and the implementation of the fees.

SETUP OF THE NEXT MEETING SCHEDULE:

Mr. Arshami presented the agenda for the next meeting which will include a discussion of the fee options, the approval of the final fee and the recommendation to the Council. The next meeting is set for Thursday, October 8, 2020 at 10:00 a.m.

ADJOURNMENT:

Ms. McInerney made a motion to adjourn. Mr. Slager seconded the motion. The Impact Fee Advisory Committee Meeting was adjourned at 1:15 p.m.

Respectfully submitted,

Anastasia Lowery, Recording Secretary
St. John Impact Fee Advisory Committee

Approved This 5th Day of July, 2023:

___________________________________
Impact Fee Advisory Committee Chairman

CALL TO ORDER:

Donna Fathke called the Impact Fee Advisory Committee Meeting to order on October 8, 2020 at 10:05 a.m.

ROLL CALL:

The following members were present virtually: Donna Fathke, Doug Blocker, Joan McInerney, and Dennis DeVito. Jack Slager joined the meeting at 10:37 a.m.

Also present virtually: Bryan Blazak, Town Council Liaison; Craig Phillips, Town Manager; Adam Decker, Attorney; Taghi Arshami, Arsh Group; Rick Eberly; and Denny Cobb, First Group.

APPROVAL OF THE MINUTES:

No minutes available to review.

OLD BUSINESS:

Mr. Arshami conducted the presentation of the Road Impact Fee Study continuation. Included are the options to set the rates, the fee rates, the review of additional considerations when calculating the fee, the fee structure, and the recommendation letter to the Council.

Mr. Arshami presented a slide of the fee comparisons from other municipalities. Mr. Phillips explained the actions the other municipalities have taken since enacting the fee. Some of the municipalities have greater commercial developments. Questions and discussions ensued.

Mr. Arshami recapped the Impact Cost/Development Type. The graduated rate of the fee over the next five years based on the land use was discussed. Mr. Cobb recapped the use of Pass-by traffic and the generation of the fee. The detail reviews continued and questions ensued for greater clarification. The committee was informed that the committee would make a recommendation, however, the Council could accept the recommendation, set the rate lower or set the rate higher, in the end. Ms. Fathke reported that the committee is informed enough to make a decision at the next meeting.

SETUP OF THE NEXT MEETING SCHEDULE:

Discussions for the next meeting options continued as the IT Director is not available next week. The next meeting is set for Thursday, November 5, 2020 at 10:00 a.m.

A discussion on the next steps with the Plan Commission and the Town Council. Mr. Phillips asked Mr. Decker for legal opinion about the process of amending the Zone Improvement Plan into the Comp Plan. Ms. Fathke added that at the next meeting they would make their decision, make a recommendation, then the Committee is done. Mr. Arshami reminded everyone that the Zone Improvement Plan cannot be completed before the fee is set. Without the fee being identified, the team is unable to determine what the zone improvements would be. Mr. Arshami added that if the EDU is acceptable to the Committee, they could, at least, start to write the improvements. He asked for a recommendation today based on the calendar of events with the Plan Commission. Mr. Arshami added that the recommendation from the committee would include the rate. A discussion about using different scenarios in the Zone Improvement Plan. Mr. Blazak stated that it was discussed that the Plan Commission and the Town Council is willing to hold a joint session. Mr. Phillips explained that the Committee has one job to do and that is to recommend a decision. The next steps process based on State statute was discussed.

The Committee discussed the rate options with the graduated rate in order to set a recommendation today. Timing on reestablishment of the rate was clarified and discussed for 2025.

Mr. Blocker made a motion to establish the Road Impact Fee at 70% of the calculated Impact Fee of $3,879.15, calculated on the net cost per trip of $372.64, increasing the fee by 10% of the base each year. It is recommended that the ITE applicable by-pass fee reduction be applied. Mr. DeVito seconded the motion. The motion carried with the following roll call vote: Dennis DeVito-aye, Doug Blocker-aye, Jack Slager-aye, Joan McInerney-aye, and Donna Fathke-aye. The motion carried with 5 ayes and 0 nays.

Mr. Arshami stated that he will develop the letter and email it out for review. Once reviewed, it should be officially signed by all five committee members. Ms. McInerney asked Mr. Arshami to inform the Committee members of the meeting schedules.

ADJOURNMENT:

Mr. Slager made a motion to adjourn. Mr. DeVito seconded the motion. The Impact Fee Advisory Committee Meeting was adjourned at 2:15 p.m.

Respectfully submitted,

Anastasia Lowery, Recording Secretary
St. John Impact Fee Advisory Committee

Approved This 5th Day of July, 2023:

___________________________________
Impact Fee Advisory Committee Chairman

CALL TO ORDER:

Donna Fathke called the Impact Fee Advisory Committee Meeting to order on November 5, 2020 at 10:06 a.m.

ROLL CALL:

The following members were present virtually: Donna Fathke, Doug Blocker, Joan McInerney, Dennis DeVito, and Jack Slager. Doug Blocker was absent.

Also present virtually: Bryan Blazak, Town Council Liaison; Craig Phillips, Town Manager; Adam Decker, Attorney; and Denny Cobb, First Group Engineering. Taghi Arshami, Arsh Group joined that meeting at 10:28 a.m.

APPROVAL OF THE MINUTES:

No minutes available to review.

OLD BUSINESS:

Mr. Phillips addressed some miscommunication from Mr. Arshami about some grants and that the information was not included in the calculations. The Town received $1.27 million in grants in 2019 and 2020 for work that was done on select roads. The grants received have to be included in the total costs of the projects. He referred to a document that results in a reduction in the overall cost per trip to $338.09 per trip. Questions about the grants and the specific projects were addressed.

The Committee will need to discuss and make a recommendation followed by signing the revised letter by Monday evening. Mr. DeVito asked to review how the change affected the 2021 rate. Continued discussion ensued and the details provided based on the study. Mr. Arshami explained how the grants from 2019 and 2020 affect the cost of future development per State statute.

(Mr. Phillips left the meeting at 10:31 a.m.)

Mr. DeVito made a motion to accept and recommend the rates and dollar values in the listing published for year one, 2021, at a 70% fee rate for $2,463.68, for year two, 2022, at a fee rate of 80% for $2,815.64, for year three, 2023, at a fee rate of 90% for $3,167.59, and the fourth and fifth years, 2024 and 2025, at a fee rate of 100% for $3,519.55. Mr. Slager seconded the motion. The motion carried by the following roll call vote: Donna Fathke-aye, Joan McInerney-aye, Jack Slager-aye, Dennis DeVito-aye, Doug Blocker-aye. The motion carried with 5ayes and 0 nays.

Ms. McInerney asked about the letter of recommendation to Town Council and if there needed to be any reference about the EDU for commercial and the by-pass reduction. Mr. Arshami responded that the letter was created in the simplest form and may not need to include some administrative details. The Ordinance would provide the details. Continued discussion ensued.

The letter will be presented to the Plan Commission on Monday, therefore the letter needs to be signed by each Committee member by Monday evening. Mr. Arshami confirmed the letter would be ready for signature shortly.

ADJOURNMENT:

Ms. McInerney made a motion to adjourn. Mr. DeVito seconded the motion. The Impact Fee Advisory Committee Meeting was adjourned at 11:00 a.m.

Respectfully submitted,

Anastasia Lowery, Recording Secretary
St. John Impact Fee Advisory Committee

Approved This 5th Day of July, 2023:

___________________________________
Impact Fee Advisory Committee Chairman