Members present:
Scott Bell, Emily Warren, Dave Beezhold, John DeYoung, Rob Godoy, Joe Barry, Kelly Stoming
Members absent:
None
Also present:
Chris Salatas, Town Manager; Mike Aurelio, Town Council Liaison; Jason Dravet, IT
Board Action
Mr. DeYoung asked for nominations for the office of President.
Mr. Beezhold nominated John DeYoung for President. Mr. Barry seconded the motion.
Ayes – Scott Bell, Emily Warren, Dave Beezhold, John DeYoung, Rob Godoy, Joe Barry, Kelly Stoming
Nays - None
Motion approved unanimously.
Mr. DeYoung asked for nominations for the office of Vice-President.
Mr. Barry nominated Rob Godoy for Vice-President. Mr. Beezhold seconded the motion.
Ayes – Scott Bell, Emily Warren, Dave Beezhold, John DeYoung, Rob Godoy, Joe Barry, Kelly Stoming
Nays - None
Motion carried unanimously.
Mr. DeYoung reminded the EDC that they have been tasked by the Town Council to work on setting up a July 4th Festival to be held in conjunction with the night’s fireworks.
Mr. DeYoung introduced Cindy Copenhaver of South Holland and Kelly Dykstra of Cedar Lake that were in attendance to discuss their qualifications as Event Planners. Mr. DeYoung stated that the position they were investigating was to be on a consulting basis. They would be helping the Town to plan an event as a revenue source.
Mr. DeYoung stated a Festival Committee with recommendations to the Town Council needed to be in place by February. Mr. DeYoung stated his hope was to include residents, Town employees, Public Works, Police and Fire Department. He was looking to draw on a lot of wonderful help. This 4th of July Festival would be a first for the Town of St. John. We are doing this for the families of St. John.
He was looking to an Event Planner as a source of Leadership.
Ms. Copenhaver and Ms. Dykstra both gave a brief description of the projects they have handled.
A suggestion was made to hold a Special Meeting on February 9th at 5:00 pm to discuss plans, thoughts, and the vision for a 4th of July Festival. It was suggested that a Joint Meeting with the Parks Board and/or Park Superintendent be held. Mr. Aurelio was going to handle setting up the meeting and getting the necessary invites sent out.
Meeting was adjourned.
Respectfully submitted;
Jan Barry, Recording Secretary
Economic Development Committee
Members present:
Emily Warren, Scott Bell, Joe Barry, Dave Beezhold, Kelly Stoming, Rob Godoy, John DeYoung
Also present:
Jason Dravet, Interim Town Manager; Mike Aurelio, Town Council Liaison
Mr. DeYoung welcomed to the Special Meeting: Park Board President, Mike Bouvat; Tyler McLead, Parks Superintendent; and Nicole Bennett, Park Board Attorney.
Mr. DeYoung gave a brief history as to the reason for the Special Joint Meeting between the Park Board/Department and the EDC.
The EDC was asked to help plan a festival for the Town for the 4th of July, by the Town Council. We are happy to help, but we feel we need some sort of leadership, someone to help organize possible activities, vendors and other logistics. We don’t want to overwhelm anyone in Town with extra responsibilities.
We have vetted 2 (two) candidates for Event Planners. We have also spoken with members of the South Shore Convention and Visitors Authority.
We are looking for inclusion from as many people in Town as we can get here. We know we need the Police and Fire Departments, Public Works Department, Parks Department, Clerk-Treasurer’s Office.
The EDC sees this as a possible source of revenue for the Town. Each Department in the Town in the future could get revenues to possibly help with their cost overruns.
This could be a great family function for the Town.
Some things we need to go over and get the logistics for include: getting volunteers, locations, liquor licenses, permits, etc.
Mr. DeYoung stated we are definitely going to crawl on this event. We are looking for input from the Parks Department and Park Board to see if we can logistically make this happen.
As stated we have vetted 2 (two) Event Planner Consultants. One has just sent an email declining to do this event, her fee was substantial and it doesn’t focus on her needs. The 2nd one we met with stated she is willing to work on a consultant basis for a modest fee.
Mr. DeYoung opened up the conversation to the Parks guests.
Mr. Bouvat asked what initiated the need for an Event Planner and if this person is only for this 4th of July event.
Mr. DeYoung stated that the EDC felt they needed expert advice. We need to get other Departments involved. We were looking for someone to guide us in how to get things done.
Mr. Bouvat stated with a festival of this nature and due to late timeline, this may just be something that could be handled in-house.
Mr. McLead asked if dates and/or locations have been solidified.
Mr. Beezhold stated that they were looking towards Heartland Park, especially with the 40 acres of property giving us an advantage for parking. We’ve considered Food Trucks and some Entertainment. Space is definitely our biggest challenge.
Mr. DeYoung spoke about the need for inclusion by Departments in Town, but he also stated volunteers need to be brought together. He questioned how we secure locations and asked how we help departments within Town.
Mr. McLead stated it was good to get the conversations started now. They ran into problems last year with waiting too late to get word out.
Mr. McLead asked what was the day-of-event time frame. A suggestion was that the EDC was looking for an event to start around noon and coincide with the fireworks show in the evening. A brief discussion was held regarding some activities mentioned at the last meeting that seemed doable.
Things mentioned included:
High School Bands (even though there is a degree of difficulty to get them together during the summer)
Family events
Bean Bag Tournament
Food Trucks
Entertainment
Fireworks
Sponsorships
Mr. Godoy stated that these would all be sources to generate revenue. Parks Department could especially benefit off the revenue raised during an event of this nature.
Mike Bouvat asked if they had considered the following:
Carnivals
Vendors
Parade
Market Place
Mr. DeYoung stated all these ideas are reasons why we felt an event coordinator to coordinate would be beneficial. Money is modest. Doing the tasks on a consultant basis, is what we were thinking. The person we vetted has 20+ years of Event Planning experience. From a business standpoint – we need someone to coordinate all of this. We’d like the event to be Family centered.
Mr. McLead asked if there was a specific date for the event?
Mr. Aurelio stated they were aiming for Sunday, July 3rd.
Mr. Godoy suggested leaving the dates fluid at this time, as surrounding town’s events need to be checked out, so our date should be dependent on their dates, as they are already set to go.
Mr. DeYoung stated that the church has an event scheduled for July 7-10th.
Mr. Aurelio stated that they wished to compliment rather than compete with the event already scheduled.
Mr. McLead added that Heartland Park is unique in that they have a business within the park area. So some attention does need to be given to them and touch base with them to see if they have any events scheduled. St. John Baseball and Softball as well, we need to keep them in the loop.
It could be financially beneficial if they have tournaments going on and the Town sets up entertainment and food trucks.
Mr. Aurelio asked Mr. McLead to check with Midwest and let them know we have a few ideas and see if they have any plans for those dates, times and/or places.
Mike Bouvat appreciates the fact that the EDC is starting out slow with this event. He spoke regarding the Park Board transitioning during the initial start of the pandemic phase and how they had assistance from the Clerk-Treasurer’s Office, as they had a lot of staff and they were willing to help during that time.
Mr. DeYoung stated it was imperative to have Beth involved, as she has a lot of great ideas. She’ll also be able to handle any revenue stream that will come in during that event.
Mr. Bouvat suggested before hiring an Event Planner, this may be something we could handle internally.
He discussed volunteers and that the EDC would be surprised by how many you get when you open up something like this. He stated that the Parks Department is limited in staff.
Mr. McLead stated it was just himself, 2 – Full time employees and 1 substitute and then in summer there are 5 – 6 seasonal employees.
Ms. Warren suggested they may me better focusing on the size of the crowd they wish to attract.
A discussion was held as to the size of last year’s (2021) fireworks show. It was discussed as a big event, with 3/4 of the parking lot full, estimates were questionable if there was 2000+ people at the event. The major concern for that event was that planning was done last minute. The discussion led to with the addition of Beer tents, food trucks and entertainment for this year and it could be possibly double the number of attendees from last year. Mr. McLead stated that Midwest was not an issue last year, as they were closed on the day of the fireworks.
Mr. McLead asked Jason to show the available parking in the area. Midwest and the Parks Department share parking spaces. A map was shared of the available parking. Fireworks were held in the parking lot and the 10-acre lot just south of Midwest. Mr. McLead shared that there were a lot of conversations with the owner of the 10-acres, he mowed his acreage for that day and we planned to use it for overflow parking.
A question was raised if 2000 people was doable with food trucks and parking?
Mr. McLead stated you definitely need the overflow parking. Chief Flores spoke last year about not allowing cars to park on White Oak Avenue. Patnoe Park across from Heartland was designated as overflow. There was a suggestion about using the church on 109th for overflow; but that is a distance to walk, it was also stated using the 40-acres on the corner of 109th and White Oak as overflow.
Mr. McLead stated that parking is not as available as you’d think.
Mr. McLead stated he did not know if Beer Gardens have ever been used on Town Property?
Mr. Godoy responded that he thought due to permitting they have not been able to have one.
Mr. McLead commented there wasn’t a policy or process established to make or allow that for other events to have it happen.
Mr. DeYoung added that permits have to go through the process designated by the Town Ordinances.
Mr. Godoy stated he knew of some municipalities that run them on their own while some use a service to do it. Those that do it on their own do it by department and they make a lot of money.
Mr. DeYoung added that they generate revenue – that would be really good for Parks equipment and/or employees.
Mr. DeYoung repeated that they have already vetted 2 (two) candidates for the position. Ms. Dykstra has since cancelled due to her practice of doing the entire event, as that is how she makes her money. She had a substantial fee. She also had a problem doing the event on a Sunday.
The other person will be happy to do the job on a consulting basis.
He added that Ms. Copenhaver has 22 years’ experience with South Holland events, she would work for the approximately 6 months for $3000 - $5000 (not to exceed), for 5 – 6 hours a month to facilitate all of this.
Mr. Aurelio stated that the Town Council would appreciate a recommendation that this board thinks this is the best way, after that is approved then a contract between the Planner and the Town Council could be forwarded to the lawyers. Mr. Godoy suggested adding Milestones to the contract. Mr. DeYoung stated what she has done in South Holland would be everything she would work on with the EDC.
Mr. Beezhold stated that is a lot of work to accomplish in a short period of time for an inaugural event. We need to make sure others are on board so as not to stonewall her or her ideas and she is then able to get an answer directly. She needs to know her boundaries before she starts.
A discussion was held, was the Event Planner just for the 4th of July event or was this for future events as well.
Mr. Beezhold stated he attended the Park Board meeting when Welch’s and Malt Brothers attended and he understands that they were looking for permits and would donate money back to the Town, but he understood their event to be a private sponsored event vs. a public sponsored event.
Mr. Aurelio stated he spoke with both parties, and he thinks that they have settled on the Fall event being a Town sponsored event?
Mr. Aurelio suggested that the motion before the EDC was for the Event Planner was for the 4th of July Festival and possibly other events for 2022.
Lauren Bennett discussed the need for this event being more than a 5-6 hour/month task and would entail more work and more time. The contract drawn up would be between the Town Council and the Planner. The discussion also involved a contract set-up, financial responsibilities for the event, checks & balances for the event and the event planner. There needs to be a discussion about a realistic picture of the time needed to plan this event and a fee that is fair.
Mr. Beezhold volunteered to attend the next Park Board meeting and share the vision established so far by the EDC.
Mr. McLead mentioned that this discussion is the very reason he would like to have another employee in the Parks Department. This person would solely plan events, such as this and regular events for the Parks. These events could be a revenue builder for the Department.
Mr. Godoy stated that employees that worked would need compensation for their time. Would it be off duty or on-duty? Would the employees be in an overtime status? We definitely don’t want to force people to work.
Questions/Comments
No additional comments at this time.
Board Action
Mr. DeYoung called for a motion to hire Cindy Copenhaver as the event planner to get her on board and get the Town Council’s approval to get the process started for organizing the festival.
Mr. Godoy motioned to offer Cindy Copenhaver for this specific event with a rate and time frame of her services to be determined. Mr. Bell seconded the motion.
Ayes - Emily Warren, Scott Bell, Joe Barry, Dave Beezhold, Kelly Stoming, Rob Godoy, John DeYoung
Nays – None
Motion carried unanimously.
Linda Boros
8527 Kelly Court, SJ
I think the Town does need an additional full-time person in the Parks Department. I’d even be willing to help once that person is hired. I’m a 30-year resident and the Town hasn’t done much for its kids. Glad the Skate Park is finally going in, after 29 years. I know as the world is changing, we are going to be seeing a lot of firsts coming. Maybe you should call the festival the Freedom Fest? I’m sure with fundraising for the festival, there are ways we haven’t even thought of yet.
Discussion with audience members on Governor Holcomb’s Emergency Mandate continuation was held.
Mr. Aurelio thanked the EDC and the Park Board for what they are doing. Mr. Aurelio stated he was also grateful the Park Board came for the meeting and for joining together.
Respectfully submitted;
Jan Barry, Recording Secretary
Economic Development Committee
Members present:
Emily Warren, Dave Beezhold, Scott Bell, Joe Barry, Rob Godoy, Kelly Stoming, John DeYoung
Also present:
Jason Dravet, IT/Interim Town Manager; Mike Aurelio, Town Council Liaison
Mr. DeYoung also introduced Cindy Copenhaver and Mike Bouvat, Park Board President
Mr. DeYoung thanked Ms. Warren for her excellent job of putting together an outline from last month’s meeting. He asked her to explain the document.
Ms. Warren explained that it was a summary of the last couple of meetings where the upcoming festival was discussed.
Ms. Warren confirmed with the EDC that July 3, 2022, was the chosen date for the festival, and the event would be held at Heartland Park. She also explained that there may be some limited availability by vendors due to possible previous commitments to other towns.
Ms. Warren explained that Page 2 of the document is an outline of key objectives and how the EDC can outline its success. Mr. DeYoung added that he has already spoken to a few businesses that would definitely be interested in a sponsorship.
Ms. Warren explained Page 3 as an outline of key responsibilities and key contacts within the Town.
Page 4 is an outline of key activities – specifically a timeline, budget, vendors, volunteers, marketing, and a critique process to possibly plan for next year.
Page 5 lists the next steps to hire an event planner and vetting the feasibility of the event.
Mr. DeYoung opened the discussion to the EDC board for further questions/comments/concerns and reintroduced Cindy Copenhaver to help possibly answer questions the EDC may have at this time.
Ms. Copenhaver asked if there were questions from the EDC Board.
Respectfully submitted;
Jan Barry, Recording Secretary
Economic Development Committee
Also present: Mike Aurelio, Town Council Liaison, Joseph Wiszowaty, Town Manager and Jason Dravet.
Members absent: Scott Bell, Emily Warren and Joseph Barry
Mr. DeYoung gave the floor to Cindy to review the bands. Cindy has written proposals for Replay and Little Giant and Mr. Godoy has a band, Gearheart which is also interested. All three bands are penciled in for that day, so a decision needs to be made soon, so the other bands can be released for other opportunities. A written proposal from Gearheart would be necessary if they are in the running. It was suggested that everyone vote on the band to come to a conclusion. All of the bands want to be part of the inaugural event. Mr. Beezhold asked the Town could have multiple bands, which was then discussed. Cindy noted that the bands provided within a 3-4 hour window. Mr. Wiszowaty stated that they were looking at starting the event at 2:00 p.m., which would justify the ability to have an afternoon band and an evening band. Cindy stated that the bands all quoted about $1,000.00 for their 3-hour play time. Cindy also noted that the Committee also needs to decide on a stage, lighting and sound system as not all bands have their own.
Mr. DeYoung spoke with Marquee Tent and noted they have smaller tent and larger tent. He was thinking the food trucks would be set around the Beer Tent. If Mrs. Butcher opens the Ice Arena for the kids, should it rain, the kids could be inside. Weather has to be taken into consideration.
Mr. Godoy continued with the stage concept. He noted that if on the grass, it could be a platform, and if in the parking lot, then no stage would be required. Mr. Beezhold suggested placing the bands in the Town’s parking lot, facing the crowd. The tent could be held up with weights instead of in-ground stakes. Power must also be considered for the bands and the food vendors. Mr. Wiszowaty and Mr. Swets have a meeting with the owner of Property B at which time they will discuss the use of their property, as had been used in the past. Property B was used last year for the fireworks display. It could be roped off for seating and blankets.
Mr. DeYoung brought up the subject of advertising of the event. Cindy stated that they are working on an event logo. Mr. Wiszowaty added that they created 2 drafts of a logo to choose from. Cindy continued with the resources they discussed were garage sale-type signs, creating flyers to go to local businesses, putting something in the June water bill, and Facebook. Mr. Dravet offered to add it to the Rave notification system for residents that are signed up for it. Mr. Godoy asked about billboards. Mr. DeYoung responded that it would depend on the budget and what could be raised. Which brought Mr. DeYoung to the topic of Sponsorship. He asked for a member to spearhead the sponsorship program. Mr. Wiszowaty confirmed that the sponsorship letter will be finalized and available by Monday.
Mr. Beezhold asked if the budget was based on the sponsorships, to which Mr. DeYoung responded that the Town would be underwriting most of the expense and the Committee would try to improve upon it. And if they are fortunate enough to make money, they could make the donation to the Parks Department, as discussed previously, and in the future they could select other departments for the donations at a Board Meeting. He hopes to continue this year after year.
The written proposals for the band will come to the Town Manager’s office.
Mr. Wiszowaty brought up the budget will need to be decided soon because an appropriation will need to be set up for the event and the Event Planner contract will need to be ratified. Cindy provided Mr. Wiszowaty a draft agreement which should be on the April 27th agenda for ratification. They would have to get the appropriations for the event and the Planner as well.
Mr. Wiszowaty stated that St. John Evangelist will be advertising again in the June water bills. Perhaps the event could be sent in the May and June water bills.
Mr. DeYoung brought up the topic of Police, Fire and extra help from Public Works for the event. Mr. Wiszowaty had a couple of meetings with the department heads to address public safety. On the Town Council’s agenda tonight, consideration for an ordinance to amend the salary ordinance. They may need additional resources from Lake County, who may also be taxed out due to events in other towns. Cindy mentioned that is was suggested to place a couple of extra officers at the Beer Tent. The Police Chief and Chief LaDuke will handle the logistics of public safety. They will have a remote command center setup and a dedicated ambulance on site.
Mr. DeYoung asked Ms. Stoming to spearhead the Sponsorship program with Cindy of which she accepted. Mr. Godoy is handling the Food Truck vendors. He asked Mr. Beezhold to accompany him to speak with Mrs. Butcher.
Mr. DeYoung asked the committee to select a tent company. Cindy noted that Malt Brothers was checking into a tent vendor they’ve used. Mr. DeYoung asked Cindy to get an answer from them for Monday next week. Malt Brothers is creating a written proposal and will email it to Cindy when they have it.
Mr. DeYoung asked Cindy if she had gotten any monetary breakdown for the Malt Brothers and the Town. Cindy noted that they would have their servers there from 3:00 p.m. to 9:30 p.m., using their catering license. They did ask for a tip jar for the servers which would need to be approved. They would be serving beer, wine and the seltzers. The area where they are selling the beer will need to be roped off for 21 and older only. The remaining area of the tent can be used for all ages. They also offered to help with the mapping of the event for traffic flow as they also need to be able to get the kegs in and out of the tent area. Cindy did not commit to anything related to the fee. She proposed they pay a vendor fee. Malt Brothers, in the past, have done a 30%/70% split with the Town getting 70% and Malt Brothers taking 30%. The Committee was happy with the verbal proposal.
Mr. Wiszowaty asked Cindy to provide him with ball park expense for the items being discussed so that he may prepare something for the Council. Cindy thought she could provide him with a pretty good estimate based on standard expense ranges. Mr. DeYoung provided the quote for the tents, 30’ x 120’ at about $4,000 and the smaller tent would be about half. The tents would be with the window panels, but Cindy thought it would be too warm. Seating was addressed and Cindy noted that discussions about moving all picnic tables to the area. She also noted that the tent companies usually have the chairs. It was suggested that there would be a need to rent additional tables. Mr. Wiszowaty wasn’t sure how many picnic tables the Town had. It was suggested to reach out to surrounding municipalities to borrow additional tables.
Mr. Beezhold asked if $25,000 was a usable budget, not including the fireworks, to cover most of the items being discussed. Salaries would need to be included. Maybe $30,000, on the low end, would be more feasible. Mr. DeYoung asked about insurance and if there were any additional needs, to which Mr. Wiszowaty responded that he didn’t think the Town would need additional coverage. The current Certificate of Insurance covers public liability. But he will confirm. He will want, in writing, that Town would be indemnified for the liquor sales.
Mr. Godoy asked what it would take to get the sponsorship details to utilize to approach the business owners. Cindy will have a draft letter to provide to everyone to approve. The details on Mr. DeYoung’s sponsor document was not shared aloud in the meeting. They are looking for about three (3) Event Sponsors at maybe $5,000 from each sponsor. There are other sponsorship levels. They agreed the numbers were good. A lot of the local businesses will be on the Silver and Bronze side. Mr. Godoy is asking for an official PDF to present to some people.
Mr. DeYoung asked if there is a local sign company the Town uses. Cindy brought up R&B Fine Printing, located in St. John. Mr. Aurelio mentioned that Cindy suggested streamlining the Platinum and Gold variables, e.g., the kids’ banner, logo and shirts and making it simpler. The Event sponsors could have their logos placed on a banner to be hung in the Beer Tent.
Ms. Stoming asked about kids events. Cindy said that she is working on it. Her face painter connections are already booked and wanted to ask if anyone knew any face painters or clowns. She also brought up inflatables, but thought they were expensive for such a short period of time. They run about $2-3,000 and they break them down at 6:00p.m. Mr. Godoy provided Mr. DeYoung with information of residents that own inflatables. They may be able to work some type of sponsorship program at a discounted rate. He also knows a couple of magicians and he could provide their information to Cindy.
Mr. DeYoung asked Mr. Aurelio about the helicopters and fly-overs. Mr. Aurelio noted he was less optimistic about the prospect of acquiring those services. Mr. Godoy said he has connections with Great Lakes. Mr. DeYoung asked Mr. Wiszowaty about other connections. Mr. Wiszowaty emailed the Fire Chief to reach out to UCAN, University of Chicago, for anytime between 2:00 p.m. and 5:00 p.m. Cindy added, with helicopters, those requests have to be made in January, and then they can only confirm 30 days before.
Ms. Stoming brought up the sponsorship program, with regards to the Event Sponsor at $5,000 and what that level comes with the sponsorship. Mr. DeYoung noted that the Committee has to come up with the details. At a minimum, anything the Platinum level receives. Ms. Stoming added that St. John is exclusive, therefore, there could not be more than one of the same business type as the main sponsors. Mr. DeYoung encouraged everyone to sign the letters and get them out to people they know. He added that some of the new businesses would be good prospects as they want to get their names out. Cindy asked for a deadline on the sponsors in order to create the banner, as we need to collect the sponsors’ logos. Mr. Wiszowaty suggested a drop-dead deadline of June 15th.
In place of a fly-over or helicopter, Mr. Godoy suggested contacting Lake County for a SWAT vehicle or a helicopter. Another option would be some of the Town’s fire apparatus.
Mr. Beezhold stated that the biggest unknown is the volunteer staff, after all of the departments have their staff out there. He suggested a questionnaire to the residents. Items such as cleaning up tables and trash. It was suggested to send something to the High School or the Churches. Mr. Aurelio also added that maybe some High School students would volunteer to do face-painting. Cindy agrees that the more community members are involved, the better. She also suggested to add volunteer requests to the bottom of the flyers going out in the utility bills, which can be completed and mailed back.
The next regular meeting will be on the 27th.
Cindy brought up the subject of the Bands again. Mr. Aurelio suggested to send a link to each member and they could send their vote to Cindy and the top 2 win. Cindy looked for confirmation on the times for the bands. Mr. Wiszowaty suggested 3:00 p.m. to 10:00 p.m. for the whole event. Mr. Godoy reminded to send the bid information to the selected bands. Replay and Little Giant don’t have links, but they do have YouTube videos available to view. Mr. Beezhold asked if any of the bands were local. Replay is from the Heights. Gearheart is Cedar Lake and St. John. Little Giant is Lansing. They are all fairly local and would bring their fan base. She asked for their votes by Monday. Cindy will distribute her contact information to the members. Mr. Wiszowaty suggested they allow Cindy to quarterback the event and to keep her involved in all areas.
Respectfully submitted;
Jan Barry, Recording Secretary
Economic Development Committee
Also present: Mike Aurelio, Town Council Liaison, Joseph Wiszowaty, Town Manager and Jason Dravet.
Mr. Beezhold made a motion to approve the July 28, 2021 Regular Meeting Minutes. Mr. Godoy seconded the motion. Motion carried 4 ayes, 0 nays and 2 abstain by Emily Warren and Scott Bell.
Mr. Godoy made a motion to approve the August 25, 2021 Regular Meeting Minutes. Mr. Beezhold seconded the motion. Motion carried 4 ayes, 0 nays and 2 abstain by Emily Warren and Scott Bell.
Mr. Beezhold made a motion to approve the September 22, 2021 Regular Meeting Minutes. Mr. Godoy seconded the motion. Motion carried 4 ayes, 0 nays and 2 abstain by Emily Warren and Scott Bell.
Mr. Godoy made a motion to approve the October 27, 2021 Regular Meeting Minutes. Mr. Barry seconded the motion. Motion carried 4 ayes, 0 nays and 2 abstain by Emily Warren and Scott Bell.
Mr. Beezhold made a motion to approve the January 26, 2022 Regular Meeting Minutes, the February 9, 2022 Special Meeting Minutes, the February 23, 2022 Regular Meeting Minutes and the April 13, 2022 Special Meeting Minutes. Mr. Godoy seconded the motion. Motion carried 6 ayes and 0 nays.
Mr. DeYoung asked Cindy for an update on the bands. Cindy did not receive votes for the bands from all of the EDC members. The committee needs to decide between the 3 bands, Gearheart, Little Giant and Replay. She asked the remaining members to watch the videos this evening and provide her with their responses for the morning via email. Mr. DeYoung encouraged them to get this wrapped up for contracts sake. Mr. Aurelio asked what the tally was thus far, to which she added 4 votes for Gearheart, 4 for Little Giant and 2 for Replay. You can view the videos on the bands’ Facebook pages to get a feel for their music and interaction. Mr. Bell added that he was comfortable to vote with the majority. Mr. Beezhold asked if either bands preferred afternoon or evening slots. Cindy suggested Little Giant for the evening time slot.
(Ms. Stoming joined the meeting at 5:12 p.m.)
Cindy continued with the topic of the 2 bands and how to manage the changeover from afternoon band to evening band. The bands will need to remove and set up. Cindy was advised the bands would require a 1-1.5 hour time frame. The bands each quoted a 3-4 hour play time. Mr. Beezhold suggested the band play for 2 hours, then allow the time for a band change while meeting the total allowable play time before fireworks. Managing it this way will only require one stage.
Mr. DeYoung has the pricing for tents and a stage and continued by distributing the details to all present. He also distributed a possible layout of the event and the prepared sponsorship letter. He asked each member to contact the people they know as he has six (6) sponsors already.
He began with the 105’ x 30’ tent proposal, to include delivery and damage waiver. Stage pricing is on another document provided. Discussion ensued about whether to have 2 tents or consolidating everything under the one tent. Mr. Beezhold noted that the beer garden would require a minimum of 40%, and still have to have areas for seating. With that in mind, there would be no additional space for the band, and suggested a separate tent for the band. Mr. DeYoung referred everyone to look at the layout document. The tent sized 30’ x 120” would fit adjacent to the parking lot. The stage was not included on the layout but could be on the parking lot. The band would prefer to have their equipment off of the ground in case of rain. Mr. Beezhold noted the price difference of $150 for the larger tent and suggested they go with the larger one.
Mr. Wiszowaty added consideration for electricity and that there is no electricity available within that area. Mr. Godoy asked about the Town shed, however, it would still be too far from the parking lot. Mr. Godoy suggested placing the tents closer to the Town shed. Mr. Beezhold stated both tents could fit on the location. It is still unknown as to what type of electrical draw would be required.
Mr. Wiszowaty would like to meet with Cindy, Public Works and Public Safety teams on layout and electricity, e.g. generator power. Plus consideration is needed for the food trucks. Mr. Godoy asked Mr. Wiszowaty if the Town has a generator.
Mr. Beezhold asked for confirmation about the pricing of about $5,891 for the bigger tent, the second tent, and the stage, to which Mr. DeYoung confirmed.
Mr. DeYoung continued with the topic of seating and whether the Town had picnic tables or if they need to rent seating. It was suggested to inquire with other municipalities or the Lake County Fair. Mr. Beezhold will contact Lake County for 20 picnic tables and try to have them deliver them. Mr. Godoy added that they should volunteer assisting the Parks teams with moving the picnic tables. Attendees could bring their lawn chairs, but would not be able to bring alcohol outside of the beer tent. Mr. Aurelio asked if an area outside of the tent could be roped off. It was noted that there are different rules for private land vs public land. Mr. Wiszowaty stated it would be on the public land. Mr. Godoy suggested consideration, but to get oversight on it. The subject of kids in the beer tent was raised. Mr. Wiszowaty noted that kids cannot be in the area where the liquor is being dispensed but can be in the remainder of the tent area.
Mr. DeYoung informed the committee that he met with Mrs. Butcher at the Midwest Ice Arena, and that she owns Pascal’s Pizza and wants to participate as a vendor at the event and also provided a commitment to sponsor and open the Ice Arena. She is working on staffing. Cindy asked about the hours to which Mr. DeYoung responded that he informed Mrs. Butcher it would be conceptually 12 or 1 to about 6, depending on staff availability. Mr. Beezhold asked if they had settled on a start time. It was confirmed the start time was 3:00 p.m. He then suggested she be open from 3:00 to 7:00 p.m., which would be 4 hours. Mr. DeYoung said that he would confirm with her and whether there would be a charge to use the Arena.
The stage lighting and sound will be left to the bands.
Mr. DeYoung moved to the next item, which is the sponsorship letter. He asked Emily and Kelly to head the sponsorship team. Kelly confirmed that she, Emily and Cindy were going to meet this week. Cindy referred to the sponsorship letter noting the sponsor logos to be sent to her email address. Kelly asked for a Google document to assist in tracking the activity.
Mr. DeYoung suggested the committee have 2 meetings in May. They settled on a Special Meeting for May 11, 2022 at 5:00 p.m. and the Regular Meeting on May 25, 2022 at 5:00 p.m.
A review of the sponsorship letter will be done and reported on May 11, 2022. Mr. DeYoung asked about the incoming checks and who they should be payable to. Mr. Wiszowaty confirmed it should be the Town of St. John, with Freedom Fest noted in the memo section. Mr. DeYoung or Mr. Wiszowaty would need to discuss an account setup with Beth. Mr. DeYoung also mentioned a review of the contracts for the tents and such as they would require a deposit. Cindy noted that the sponsorship letter should be changed to include the “payable to” details. Mr. Beezhold asked if they were only looking at St. John businesses as sponsors, to which a response was added that they would accept anyone interested. Mr. Beezhold asked Mr. Wiszowaty who the head of the Chamber of Commerce is and if they could send something to them. They would have businesses they could reach out to. Mr. Godoy asked if anyone had reached out to the Lake County Convention Bureau and if they had been contacted about a grant for the fireworks. Mr. Aurelio had contacted them for the fireworks but they do not have that same type of grant this year. However, they do have some other types of grants for new festivals. He said he would follow up with them. Mr. Godoy asked him to also follow up with advertising opportunities with them.
Mr. Beezhold asked whether they were going to go ahead with the tent package presented. Mr. Wiszowaty confirmed that the Committee can make a recommendation to the Town Council. Mr. Beezhold made a motion to approve and recommend the Marquee Tent Company for the two (2) tents and the stage for amount of $5,891.35. Mr. Barry seconded the motion. The motion carried 7 ayes, 0 nays.
Cindy continued with the Malt Brothers Beer Tent. She deferred to Mr. Beezhold who confirmed that they are in, however, the extent of which is still open. Welch’s has also confirmed as a vendor with simple festival food options. He noted they could bring their own tent. They were looking for volunteers from Malt Brothers that are licensed servers. Mr. DeYoung asked Mr. Dravet if he could draw in an area for the food trucks/vendors on the layout provided and number them so the spaces could be rented to the vendors. Mr. Dravet responded that he will work with Public Works and Public Safety to determine a layout and address electrical concerns. Mr. DeYoung would like to inform the vendors where exactly they would be located. Mr. Beezhold asked if there were any other committed food vendors. Cindy noted that her contact at Las Mamacitas is working with another four (4) vendors interested.
Cindy talked about the kids events, and noted Bouncing Butts has provided a proposal. They have three (3) bounce houses, one being an open bounce house, another with slides for the 6 to 12 year olds and a separate bounce house with slides for the 2 to 5 year olds. The cost is $550.00 which includes the three (3) bounce houses and the generator. The committee would need to provide the staff to monitor the area. Cindy will need to provide the vendor with an answer tonight to secure them. Mr. Godoy made a motion for recommendation to the Council for Bouncing Butts to provide three bounce houses and a generator for $550.00. Mr. Beezhold seconded the motion. The motion carried 7 ayes, 0 nays.
Mr. Wiszowaty confirmed that Police and Fire will be at the event as Public Safety, therefore fire apparatus would be on-site there as well. Mr. Aurelio suggested placing a large American Flag on the Fire Truck. Mr. Wiszowaty spoke with UCAN and they are excited to participate, however, they have concerns about landing with relation to distance from things, e.g., bounce houses and fencing. The contact, a flight nurse, lives in the area and she suggested meeting with the Fire Chief. Chief Flores is in contact with the Sheriff’s Department for security support. Mr. Wiszowaty has a meeting with Cindy to discuss logistics and layout.
Mr. Beezhold brought up the topic of volunteers and that the event would require fifty (50) to a hundred (100) for full coverage. Maybe provide food tickets for the volunteers. Cindy added that the sponsorship letter has a section for volunteers. She suggested adding that on to the flyer as well. Mr. Beezhold suggested using the Town Website.
Mr. Wiszowaty let Cindy know that he has a contact for a clown.
Mr. Beezhold asked about Fine Printing and the signs and wondered if they also printed t-shirts. He stated that they could provide volunteer t-shirts to wear that identifies them as staff. If the committee is interested in the t-shirts, Cindy would do some research on pricing. Cindy noted that the t-shirts would be bright colored and have the event logo on the front and “staff” or “can I help you” on the back. A sponsor might be interested in providing the t-shirts and having their information on the shirts. Mr. Bell confirmed he would call R&B Fine Printing for the details. Mr. DeYoung asked Mr. Bell to also ask about the posters, signage and banners inquire about the lead time they require.
Mr. DeYoung brought up the mailings and that they will be sent in the water bills. Mr. Wiszowaty added that they need a flyer printed up. He spoke with a graphic designer to put something together. Mr. Wiszowaty would need the information to be included in the flyer, so that it can be created. Cindy could then review it and approve it. It would need to be ready to send in the May and June water bills.
Cindy asked Mr. Wiszowaty if the areas have been secured. Mr. Wiszowaty responded that Councilman Swets should be clarifying with one of the owners. The 40 acres to the south have been secured and should be ratified tonight.
Cindy revisited the subject of the Malt Brothers Beer Tent and whether they will also be selling domestic beer. Mr. Beezhold said that initially there was talk of selling their craft beer, domestic beer and possibly seltzers and wine coolers. Mr. DeYoung informed Mr. Beezhold that Malt Brothers needs to confirm exactly what they will be doing and what their contribution will be, in writing. Mr. Beezhold stated that the proposal of 30/70 that was previously relayed was not acceptable to the vendor. He doesn’t know what the real number would be and he is waiting to hear from them.
Respectfully submitted;
Anastasia Lowery, Recording Secretary
St. John Economic Development Committee
Also present: Mike Aurelio, Town Council Liaison, Joseph Wiszowaty, Town Manager and Jason Dravet.
Mr. DeYoung shared concerns with respect to communications not going to the residents and asked if the basic information could be posted on the Town’s website and Facebook page. Mr. Wiszowaty stated that he sent the information to the graphic person to create the flyer for the water bill inserts.
Cindy began with the mapping of the festival grounds. She explained that she and Public Works looked at several options, of which she talked through, but do not have anything solidified yet. If they plan to have the helicopter, they would need to reconfigure the location as it cannot land in that same area. On the question of electricity, Cindy noted that Public Works confirmed they could tap into the electricity there and that there would be no need for generators. The number of lines required is not yet known. Mr. DeYoung added that he has lights for the tents that can be used.
Cindy stated that they will have three (3) bounce houses, two (2) for the 6 to 12 year olds and one (1) for the 2 to 5 year olds. The vendor will have their own generators to run the bounce houses.
Mr. DeYoung asked about Volunteers, to which Cindy explained that they were adding a section to the bottom of the flyer and it was also on the bottom section of the sponsorship letter. The sponsored shirts will identify the volunteers. Mr. Aurelio asked if it was possible to ask some of the churches for volunteers. Mr. Dravet confirmed he could provide Cindy with a list of the churches and contacts in the Town.
Mr. DeYoung brought up the topic of sponsorships and that they’ve solidified sponsors and are receiving funds. Mr. DeYoung stated he would like to receive a total from the Clerk’s office at least once a week. Mr. Wiszowaty said he would talk to Ms. Hernandez about reporting the funds to the team as the funds arrive. Mr. Aurelio suggested sending a thank you letter to the sponsors. Ms. Warren asked the team if they had any personal connections to which they are in contact with to update the Google Doc with additions. Mr. Dravet confirmed the Town business list should be updated nightly as it is an automated process. Ms. Stoming added that the Chamber has sponsorship forms and they are going to do an email blast.
On the subject of advertising, Mr. DeYoung asked how much the budget was. Cindy explained that they are doing flyers, Website and Facebook, and the sponsorship efforts. They discussed signage and various sizes for traffic areas. Mr. DeYoung added that once the event schedules are established, they need to advertise the details. Ms. Stoming asked to post the general information now on Facebook which could include the date, times, big ticket items, etc.
Mr. Beezhold explained that Lake County is having an event at the Fairgrounds that same weekend and could not commit to tables, but is waiting on a response. He requested 50 picnic tables for the inside and outside of the tent. He added that they have trailers for hauling the tables, but they may not be able to haul them to Town. Mr. Wiszowaty noted that Public Works confirmed about 50 picnic tables in Town collectively and that they would begin to move the tables to Heartland Park the week of the festival. It was agreed that 50 would be enough.
Mr. Wiszowaty discussed the issue with the parking as the owner of the property, although attempting to be accommodating, has other contractual obligations for a part of his property. Mr. Wiszowaty noted that they will be meeting with the owner and finalize it this week. He added that they are looking at contingency plans to the north of the ball fields. Mr. Beezhold stated that they were discussing the park east of White Oak to use for parking.
Mr. Aurelio discussed the grant for fireworks and that it is not the same as last year. The available grant is much more difficult to be awarded, but Mr. Aurelio said he would contact them again, but would be unlikely. Mr. DeYoung asked to send a letter to head of the program, to which Mr. Aurelio and Mr. Wiszowaty agreed to get done. Mr. Beezhold added to contact some representatives for assistance on qualifying for the grant and then have them attend the event for meet and greet.
Mr. Bell discussed the printing and that he contacted R&B Printing for some pricing on multiple sign sizes. The smaller signs are priced at $12.00 each. A big stage “Thank You” banner has a $55.00 per hour design fee. R&B also was interesting in some type of sponsorship. Mr. Bell will clarify the necessary lead time for production. Mr. Aurelio added that the small bag signs run about $2.00 to $4.00 each and they could get about fifty (50) to spread around areas of the Town. Mr. Bell said he would get a price for the bag signs. Mr. Beezhold asked about the Thank You banner and how many of those there would be. Cindy and Ms. Stoming confirmed the sponsors were provided a deadline of May 31st to provide their logos. Mr. Beezhold suggested if the logos aren’t received in time, to just add the name(s) of the business on the banner. Ms. Warren added that the certain sponsorship levels included the recognition placement on the banners/signage.
Cindy asked Mr. Bell about the generic signs discussed in a prior meeting where the sign is blank with a sticker that can be removed and replaced with updated information. Mr. Bell said he would ask R&B Printing about such an option.
Cindy also noted that they would need about 24 garage sale type signs for the tents to post information, e.g., Beer Tent-21 and older, Family Area, etc. Cindy provided everyone with a list of the festival signs required that are not used for advertising. Mr. Barry suggested signs that have the window for placing a sheet of paper in it as it allows for changes.
Mr. Wiszowaty asked about approximate total expenses for everything so that he could present it to the Council. He also asked to have all of the contracts completed and ready to present to the Council for their end of the month meeting as well as the appropriations required. Mr. Aurelio asked Cindy to create a spreadsheet with the expenses to support the appropriation being presented to the Council. Mr. DeYoung asked everyone to provide their expense numbers to Cindy to add to the spreadsheet and come up with the realistic budget.
Mr. DeYoung asked Cindy about the glow sticks and trinkets. Cindy noted that an account with Fun Express was created for the event. She said for about $300-400 she could get a whole bunch of little trinkets for the kids. The committee could decide whether to sell them or give them away. A volunteer would be needed to sell those. Mr. DeYoung asked Cindy to make up a list of items to purchase. Cindy confirmed she will do the shopping on the site and send them a list of what she suggests.
Mr. DeYoung asked Mr. Wiszowaty about the contract for the tents. Mr. Wiszowaty confirmed it will be discussed with Council tonight and that the contract needs to be corrected to say the Town of St. John. Mr. DeYoung added that the delivery address and date also need to be corrected. Cindy added that Public Works asked for the tents to be delivered and set up on Thursday so Public Works can move the tables on Friday.
Cindy confirmed the band contracts are available to present to Council for approval in 2 weeks. Geartheart will play from 3:00pm to 5:30pm and Little Giant will play from 6:30pm to 9:30pm, or last call. Cindy asked the band to play a recording of military branch songs for the last 15 minutes of their last set. Mr. Wiszowaty confirmed that the band agreements were below the expense threshold and can be approved.
Ms. Stoming addressed the topic of the t-shirts. She asked about a quantity and thought they talked about 100 shirts. It was agreed to order 100 and not to put any date on them. Ms. Stoming added that the front would have the Fest Logo, the back would have “Event Team” and “T-shirts sponsored by Peoples Bank with the logo and the shirts would be a bright color.
Mr. Beezhold updated the committee on the Malt Brothers/Welch’s situation. They were having a meeting last night to coordinate what they were going to do. Mr. Beezhold offered them the committee’s suggestions, but will allow them to plan as they need. Mr. Beezhold will work with Welch’s to cover the volunteers with a free meal. Cindy offered to obtain food tickets to distribute to the volunteers and working staff.
Mr. Beezhold asked Cindy about the non-alcoholic drinks. Cindy said that it needs to be researched. Mr. Beezhold asked if the food trucks will have their own soft drinks or water, but Cindy responded that the food trucks weren’t looking good at this time. Right now, Welch’s and Pascals are the only two food vendors signed up. Cindy added that they are a little late in the game, but waiting to hear back from another one. Cindy suggested possibly having the Town setup and man several soft drink canopies, managed by volunteers.
Ms. Warren will resend the link for the Sponsorship Google Doc so everyone could update as needed.
Cindy said that she has a quote from Premier for porta-potties, and is expecting another quote. They need to be booked as soon as possible to ensure availability. They are considering five (5) porta-potties, 2 male, 2 female and 1 handicap, as well as 2 washing stations. Cindy suggested placing a washing station near the family area. It is approved to order and schedule them.
Respectfully submitted;
Anastasia Lowery, Recording Secretary
St. John Economic Development Committee
Also present: Joseph Wiszowaty, Town Manager and Jason Dravet.
Mike Aurelio, Town Council Liaison was absent.
Mr. DeYoung started the meeting by addressing the sponsorships and asked Mr. Wiszowaty if he had received any from the Clerk’s office. He said that numerous ones had been sent in and asked if he needed to contact the Clerk’s office. Mr. Wiszowaty added that he had reached out to some of the Town’s vendors for sponsorships and has received some feedback and commitments for the $1,000 sponsorship. Mr. Godoy asked if Cindy, the Event Planner, could keep a spreadsheet of the receipts, to which Mr. DeYoung confirmed that Ms. Warren has that list. Cindy stated that, thus far, they have 7 commitments and 2 received.
Mr. DeYoung asked about the electricity and whether that will still be running through the town’s shed, to which Cindy confirmed it would.
Cindy referred to a document she distributed for volunteer requests. She created the spreadsheet to send to churches in the area and asked the committee for approval or suggestions. She read through the areas that require a volunteer and said that the document would need the logo added to the document to make it official. She said she talked to three (3) of the four (4) churches and that Shepherd Lutheran and Suncrest Church, are very interested, and St. John the Evangelist is having their festival the following weekend, so they may not have many. Once the document is prepared, she will email it to the churches and they will distribute it among their congregation. Mr. Beezhold asked Cindy what a sufficient number of volunteers would be. He suggested updating the document to add how many volunteers are needed at each area. Cindy agreed to update the form. Mr. Godoy asked if there was an age limit. Cindy added she referred to Joe on the age and whether a waiver was needed.
Mr. DeYoung stated that the committee has to make a decision tonight on the signage. Cindy referred to a document she distributed containing rough pricing for signs after working with Mr. Bell. The document breaks down a list and quantity of the signs. She said the garage-sale-type signs will be used for designating the sections of the park. The 150 yard-sale signs will be used for advertising around the Town. Mr. Beezhold asked if 150 were enough and suggested placing them at major roadways and businesses in Town. Cindy added that the twelve (12) 4’ x 6’ banners would be placed at the major intersections. Mr. Beezhold suggested some of the bigger banners should be placed in front of the Platinum and Gold sponsorship businesses. Cindy continued with the three banners, two of which would be for the sponsor logos to be placed in the Beer Tent and the third to be for the Town of St. John thanking our Veterans, with the logos from each branch of the military and an American flag. Mr. DeYoung asked Mr. Wiszowaty if the committee needs to do a motion on the signs. Mr. Wiszowaty suggested they do a motion to recommend. He also suggested the signs get ordered right away due to lead time. Mr. Wiszowaty also added that $1,500.00 for the yard signs was high, as those signs could be purchased for about $4.00 per piece, which include the stakes. He suggested checking into Signsonthecheap.com for better pricing for those signs. Mr. DeYoung added that the idea was to support local. Mr. Beezhold suggested revisit R&B for better pricing. Mr. Bell suggested getting another quote to use when speaking with R&B. Mr. Wiszowaty was referring specifically to the yard signs. Mr. Bell said that the printers needed a 7-10 day design time. Mr. Bell said that R&B may be interested in some type of sponsorship. Mr. DeYoung asked Mr. Bell to contact R&B again. Mr. Beezhold made a motion to recommend a budget of up to $2,600.00 for all local signage and advertisement for the Freedom Fest. Mr. Godoy seconded the motion. Mr. Bell asked if the committee would be interested in posters to place in local businesses. Cindy added that once the final agenda is done, those could be the posters used for that purpose. Mr. Beezhold noted that changing the posters usually cost more, so staying with the same design and creating more of them would probably be more economical. Mr. DeYoung suggested the committee contact the businesses that have changeable signs to see if they would have their signs advertise the event. Mr. Wiszowaty said that the flyer for the water bill went to the printer last week and there will be a new one inserted with the June bill.
On the tables and seating, Cindy confirmed that they are pretty good as Public Works confirmed there are about 50 picnic tables. Mr. Beezhold said that Lake County has an event that weekend and were noncommittal.
Cindy stated with the food vendors, Dan from Malt Brothers contacted her to meet with him, but she hasn’t been able to schedule a day meeting. She said Welch’s is still in, which will be confirmed with Dan. Pascals is in and she received an email today from Las Mamacitas that they are in, too, with their Taco Truck. Cindy continued to say that she will contact Dan’s Pierogis out of Cedar Lake. Anastasia suggested asking the food vendors from the Farmer’s Market. The committee agreed with Cindy to contact the Farmer’s Market vendors. Lake County Health sent 3 items that the food vendors are required to complete. She will contact the County to confirm the Food Event Pack and find out exactly what that is. Las Mamacitas told Cindy they would assist her with the process. Mr. Beezhold noted that Welch’s may already be included in it. The Farmer’s Market vendors may also be covered as well.
For the Kid’s Events, Cindy referred to a document that was distributed and mentioned ordering some items from Fun Express and would like the committee’s input. The items include: sun glasses, necklaces, and glow items, all listed on an Excel spreadsheet. She, initially said it would be $300-$400, but the items listed came out to about $516.00. If it is decided they sell items, she broke down a cost and price for which to sell them and make a little over a $100.00. She suggested they could sell the glow sticks and the head pieces and have the craft items in the family area for the kids to use. Mr. Beezhold suggested to add that to the volunteer slip and note to sell items. If it is agreed to sell items and have craft items for the kid’s activities, the expense would be $607.00 and if all of the items sold, it would cover the expense. Mr. Godoy pointed out that there should be someone to oversee the inventory and auditing of the funds. Mr. Godoy made a motion to purchase no more than $607.00 worth of Freedom Fest children accessories and toys. Mr. Beezhold seconded the motion. Motion carried with 5 ayes and 0 nays. Cindy asked if she has their approval to substitute, if necessary. The committee confirmed.
Mr. DeYoung confirmed that the stage would be provided by the tent company.
Mr. Wiszowaty stated that Bob Davis in Public Works is taking care of the portable restrooms and it is all set and no action is required.
Mr. Wiszowaty addressed the topic of the helicopters to say he originally spoke with the University of Chicago, however, due to the changes in logistics and lack of a landing site, it was cancelled. He added that the property owner signed off on the agreement to utilize part of his property for viewing, but not parking. Mr. Beezhold asked if Public Works will be able to fence off space for parking. Mr. Wiszowaty responded that the parking will be designated by the Ice Arena. The owner’s property will be used for a seating area. The area on the north is designated for overflow parking. They are also talking to the church for additional parking space. Mr. Beezhold noted that the church has an evening service and to confirm with them.
Mr. DeYoung asked Cindy if she had contacts with a band for the National Anthem. Mr. Wiszowaty offered to speak to the VFW about coming out to present colors for the National Anthem. The VFW is holding their Memorial Day service at Civic Park on Memorial Day and everyone is invited.
Cindy thanked Mr. Beezhold for providing the food and drinks for the volunteers. Cindy added that her goal by the next meeting is to have the detailed agenda with the time frame of events. She also added that she would ask Mr. Wiszowaty to schedule another department head meeting in the middle of June. Mr. Wiszowaty confirmed to meet to work out the logistics and staff.
A special meeting will be scheduled for June 8, 2022 at 5:00 p.m. Mr. DeYoung asked Mr. Dravet if he would get the announcement out for the special meeting.
Mr. DeYoung thanked everyone for the worked they’ve done and Cindy for the details provided.
Cindy asked if anyone wanted to be in the meeting with Dan of Malt Brothers. Mr. Wiszowaty confirmed he would. He also added that there will need to be security detail, made up of Lake County Police Officers, added in the Beer Tent, and that Malt Brothers will need to pay them directly. That amount may need to come off of the amount they shared with the Town. Mr. Beezhold stated that his original deal with Malt Brothers/Welch’s is they would get sponsorship status without having to pay, they would pay their own staff, then share a 60/40 split with the 40% going to the Town. Mr. Wiszowaty said the security cost would have to come out of the 40%. Mr. Beezhold said that Malt Brothers must be allowed to determine the pricing structure for their food and beverages.
Respectfully Submitted:
Anastasia Lowery, Recording Secretary
St. John Economic Development Committee
Approved This 22nd Day of June, 2022:
___________________________________
John DeYoung, EDC President
Also present: Mike Aurelio, Town Council Liaison, Joseph Wiszowaty, Town Manager and Jason Dravet.
Mr. DeYoung deferred the topic of sponsorships to Ms. Warren and Ms. Stoming. Ms. Warren noted they have seven monetary sponsors, Strack’s being a new one this week. Three sponsors are silver level, one is platinum, and two are bronze. They are working on getting the logos for the banners. Ms. Warren added that, according to the sponsorship letter, the logo would not only be on the banner, but would also be added to the Facebook page. She added that the Facebook Event should include these logos. Ms. Warren asked if the committee could decide that the non-monetary sponsors also be added to the Facebook page or only on the banner. The committee verbally agreed to include them in both. Mr. Aurelio stated he has two more sponsors to add.
Mr. Bell led the discussion about the signage. He noted that he received fifty (50) of the yard signs, out of the one hundred and twenty (120) ordered. The remainder should be sent by the end of the week. He asked the committee how to best disburse the signs. Mr. Aurelio suggested the committee members take some and ask homeowners in their subdivision if they would display one in their yard.
Mr. DeYoung asked if the 50 tables the Town has will be enough. Mr. Wiszowaty agreed it was enough and that many families will be bringing blankets and chairs for the fireworks.
Mr. Bell mentioned that R & B Printing dropped the price on the signs by a dollar each and donated the design time.
Mr. DeYoung began the discussion about the food vendors. Mr. Wiszowaty asked if Welch’s was confirmed. He stated that Welch’s will need to complete the vendor application. He added that the topic to waive the fees is on the Town Council agenda for this evening. Cindy stated that Pascals will be setup in front of Midwest Ice Arena to take the orders and the food will remain within the building. She is still waiting to confirm with Las Mamacitas. They will confirm Welch’s tomorrow. From the Farmer’s Market, there is Bieser’s Kettle Corn, Polly Ann Cakes and Geeky Goodies Bakery that have shown an interest. Mr. Wiszowaty added that he sent Cindy some information about a sno-cone vendor as well. Cindy stated that the Lake County vendor fee is $10.00 for the day.
For the kids’ events, Cindy stated she spoke with Midwest about their hours, which will be from 5:00pm to 9:00pm for open skate and open gym. Midwest will notify Cindy with the fee for the evening. Cindy said she is waiting for all confirmed times to create the final agenda. The kids’ crafts were ordered. She confirmed with Malt Brothers as to whether they were selling cans or cups of beer to which they told her cups. Therefore, Cindy ordered less of the can koozies and added some taller thin koozies for seltzers as items to be sold. She also stated that there will be crafts at a designated time in the Family area of the Beer Tent. Mr. DeYoung asked about bean bag toss games. Ms. Warren added that she has a bag set and 2 of the giant Connect 4 games she could bring. Others offered to bring their bag sets as well.
Cindy said they will be finalizing the mapping after the food vendors are confirmed. Mr. Wiszowaty added that he will have a meeting sometime next week with the department heads.
Mr. DeYoung returned to the topic of sponsorships as he noted he wanted as much sponsorship as possible. He asked each committee member to take on several of the listed businesses to contact. Cindy added that the printer will need the logos from the sponsors, which were due on May 31st. The date was moved to this Friday, June 10th. Ms. Warren stated that she has the list of businesses and would assign the committee members their lists. Cindy asked Mr. Bell to check with the printers for a concrete deadline date for the banner.
Mr. Beezhold suggested to assign spots for each food vendor so they know where to set up when they arrive. The team will also need to know what their needs, e.g., power, would be. Cindy added that it was suggested to the vendors to bring their tent and all supplies they require and that the Town would not have electricity. Cindy asked if the Town could provide electricity. It may be possible if a specific vendor would be placed closer to the power shed.
Mr. DeYoung asked if there will be a First-Aid station set up, to which Cindy responded there will, in addition to the ambulance and fire. Mr. Wiszowaty added that there will be a newly paved entryway to the park if the Town Council votes on it tonight.
Mr. Aurelio brought up a Facebook page called Town Planner of NWI, which has access to 70,000 people on their Facebook page. He stated they were willing to trade advertising. If the Town is willing to post something about their page on the Town’s Facebook page, they would allow the Town to post on theirs for free. The committee agreed to make that happen.
Mr. Bell asked Cindy if she had a drop-dead date on the completed banners to which she responded June 30th. Mr. Bell said he was told by the printer that they needed 7-10 days. Ms. Warren noted that they were safe to collect the logos through June 19th.
Mr. DeYoung commended the committee on their efforts.
Mr. DeYoung asked about the last meeting’s minutes from May 25, 2022. Mr. Bell made a motion to approve the Regular Meeting Minutes from May 25, 2022. Mr. Barry seconded the motion. Motion carried 6/0.
Respectfully Submitted:
Anastasia Lowery, Recording Secretary
St. John Economic Development Committee
Approved This 22nd Day of June, 2022:
___________________________________
John DeYoung, EDC President
Also present: Michael Aurelio, Town Council Liaison, Joseph Wiszowaty, Town Manager, Jason Dravet, Sergio Mendoza, Staff Liaison and Cindy Copenhaver, Event Planner.
Mr. Beezhold made a motion to approve the May 25, 2022 Regular Meeting Minutes. Ms. Warren seconded the motion. Motion carried with 6 ayes and 0 nays.
Mr. Barry made a motion to approve the June 8, 2022 Special Meeting Minutes. Mr. Godoy seconded the motion. Motion carried with 6 ayes and 0 nays.
Cindy continued with the food section of the agenda and listed the vendors: Welch’s, Pascals, The Lunch Box, Polly Ann Cakes, Biesers Gourmet Kettlecorn and Kona Ice. Malt Brothers will have their Beer Tent setup outside of the Main Tent. The Police will be checking IDs and volunteers applying wristbands. Malt Brothers will be managing the food for Welch’s. The main tent will be setup on June 30th, and Malt Brothers will have their own tent.
Cindy confirmed that the Bounce Houses and the Bands are set. Cindy stated that she had to make a change with the kid’s crafts. Initially the plan was to sell some items, but learned that anyone selling items would need to be bonded, which would incur overtime for staff. Cindy asked the committee for approval to give away the items. Mr. DeYoung asked Mr. Wiszowaty for confirmation on the bonded staff, to which Mr. Wiszowaty confirmed it is required under the State Board of Accounts. Mr. Beezhold asked about the glow business interested in participating, but Cindy said that, at the time, she had already ordered the items, and would keep them in mind for future events. Cindy asked about how these items are to be distributed and suggested breaking it up into time frames. The kid’s crafts could be distributed between 4:00pm and 6:00pm and the patriotic glow items from 6:00pm to 8:00pm.
Cindy noted that she had met with Eileen of Midwest and announced that Midwest will be open from 5:00pm to 9:00pm for unlimited access for open skate and open gym at $30.00 per child. Cindy added that there will be a sign in front of Midwest advertising their offering. Cindy returned to the topic of Pascals and the issue with staffing outside and inside of Midwest. Mr. Godoy suggested Pascals place a large sign outside of Midwest to direct the public into the building to purchase the pizza items. Ms. Warren asked if the agenda will be published. Cindy asked about sending a flyer with agenda in the water bill. Mr. Godoy noted that the agenda should be a final schedule before it is published. Mr. Wiszowaty responded that the flyers will not be sent in the water bills due to the timing. Mr. Godoy suggested posting the agenda on the Website and Facebook.
Cindy stated that she has 1 volunteer, outside of the Committee members and their families. She added that she has a sign-up sheet for the members to assign themselves to specific duties. Cindy reported that Suncrest Church is working on getting volunteers. Cindy is in contact with Lake Central as well. Mr. DeYoung suggested trying the Boy Scouts for the Posting of the Colors, should the VFW have scheduling conflicts. A discussion on the ages for volunteers ensued and was determined that, as long as the volunteers did not work near any beer, volunteers under 16 years of age would be acceptable. The reporting time for volunteers was discussed and it was agreed that anytime between Noon and 3:00pm would work. Mr. DeYoung asked if the committee members would have in and our access parking privileges. Cindy stated that they could possibly park near the Public Works building, but will confirm. Mr. DeYoung also asked about some type of identifying sign for their vehicles.
Mr. Godoy addressed the parking and suggested the outfields in the softball area. Mr. Wiszowaty added that the Police Department has the field on the east side of White Oak for overflow parking. Residents will not be able to park along White Oak Avenue. A discussion about the parking ensued while referring to an area map of the park.
Ms. Warren reported that they had twenty (20) monetary and non-monetary sponsors for the fest. Ms. Stoming is working on getting the logos for the banners. The logos will be sent to Mr. Dravet to post on the Town Website and the Facebook page. The sponsorship total is $14,750.00. Ms. Warren added that one of the goals was to provide visibility to the local businesses. Mr. Godoy added that it was also a goal to increase the foot traffic in Town in order to attract more businesses.
Cindy noted that she is working with Malt Brothers to get an ice truck, but at this time, they have not secured one.
Mr. Beezhold addressed the topic of the banners or larger signs. Mr. Bell referred to the proofs recognizing the platinum, gold, and silver sponsors and suggested a separate banner with all of the sponsors recognized. Mr. Bell suggested a “Thank You” banner at the entrance, one near the band stage and another in the tent. Mr. DeYoung suggested one at the entrance/exit as well. Ms. Warren reminded the committee that the platinum sponsor, Centier Bank needs to be recognized from the stage by both bands and anyone making announcements.
Ms. Warren brought up the subject of photography and assigning someone to capture photos throughout the day. Mr. Beezhold added that he had spoken to someone locally and he distributed a proposal to the members. He noted they are a video/photography company out of Crown Point that works with the Chamber of Commerce. He continued to describe the various services provided. Mr. Wiszowaty expressed an interest in speaking with the company with regards to an Economic Development Marketing Campaign the Town will be working on. Mr. DeYoung mentioned a former member who also does photography. Mr. Beezhold added that the proposal received is for a total of $550.00.
Mr. Barry made a motion to accept the proposal for the video/photography. Mr. Bell seconded the motion. Motion carried with 6 ayes and 0 nays.
Mr. Wiszowaty will be engaging a photographer to capture all events throughout the Town, in order to promote the Town of St. John for economic development.
Cindy reiterated that the Police have to check the IDs for the beer tent and a volunteer can place the wristband.
Cindy suggested an invitation be sent to all of the St. John employees, to which everyone agreed. Mr. DeYoung asked Mr. Dravet to accomplish that.
The committee reviewed the two signage proofs distributed and discussed the differences. The sign with the red banner was the preferred selection.
Mr. Wiszowaty introduced Sergio Mendoza, as the staff liaison to the Economic Development Committee. His role is to bring economic opportunities to the Town. Mr. Mendoza gave the committee a short overview of his background and plans for his role.
Mr. Aurelio noted the Summer Concert Series has a couple of cancellations for prime dates. He informed them that he had been working on a small festival in Lake Hills to include a Beer Garden by Malt Brothers and the band, Rockology, for Saturday, July 23rd. He asked if it was appropriate to have the EDC help market it.
Respectfully Submitted:
Anastasia Lowery, Recording Secretary
St. John Economic Development Committee
Approved This 27th Day of July, 2022:
___________________________________
John DeYoung, EDC President
Also present: Michael Aurelio, Town Council Liaison, Joseph Wiszowaty, Town Manager, Jason Dravet, Sergio Mendoza, Staff Liaison and Cindy Copenhaver, Event Planner.
Mr. Bell made a motion to approve the June 22, 2022 Regular Meeting Minutes. Ms. Warren seconded the motion. Motion carried with 4 ayes and 0 nays.
Mr. Barry responded that it went well and everyone pulled together to create the event. He had a resident ask him about tickets for the bounce houses to which he was able to respond they were free of charge.
Ms. Warren added that the turnout was good and the event was well organized. She commended the support from the Town staff. She received positive feedback from residents about the family atmosphere as there were free activities for the kids. Ms. Warren noted for next year, to start planning earlier and expand the number of activities and food trucks. She added that they met a lot of their goals set in their success criteria.
Mr. Bell stated that increasing the number of large banners/signs and placing them earlier in the process would increase the advertising. Mr. Bell heard a complaint with regards to the volume of the first band.
Cindy Copenhaver shared her gratitude to the committee for their trust in allowing her to assist with organizing this event. She said that the residents liked the kid’s crafts and that they were available for the kids to help themselves to them. She added that she was honored that the military had a presence there. The food vendors were successful and asked they be contacted again for next year. The band, Little Giant, told Cindy that they were honored to be a part of the Town’s inaugural event. She noted that, although there were not a lot of food vendors present, they would have made a nice profit from the event. One vendor did run out of the lemon shake-ups and Welch’s ran out at the end.
Mr. Mendoza expressed that these types of events are “quality of life” events for the community and a price tag can’t be placed on such when the residents walk away feeling good about something they could participate in.
Mr. Wiszowaty heard good things from residents that evening and throughout the following week. The residents want the Town to continue with Freedom Fest. The Town would need to work on sponsorships earlier and hope the sponsors from this year would continue next year. Additional sponsorship would allow the Town to create a bigger and more robust event next year for the residents. He thanked the staff that worked the event. He thanked the volunteers that donated their personal time to help.
Mr. Aurelio stated that Cindy did a fabulous job with a lot to do and little time to do it. He noted he was thankful of the entire committee and their efforts. He thanked Sargent Peterson with the Army, for arranging their presence there. He added that the Town wanted to honor the military and that without them there would be no freedom. He commended the Public Works Department for all of their hard work preparing for and maintaining the event. He said he had families expressing their desire to have more family events like this in Town. A discussion regarding the signs and remaining volunteer t-shirts ensued.
Mr. DeYoung commended Mr. Dravet for adding the video online. He added that having the videographer there was a great idea. It allows the residents that weren’t there an opportunity to view it.
Mr. Wiszowaty reviewed the financial aspects of the Freedom Fest: Sponsorship received, including the donation to be made by Malt Brothers, was $16,007.00. If the Town staff expense and consultant are removed, the Town broke even on the event. The intention is not to make a profit, but to break even or reinvest it in the community. The sponsorships did cover all of the third-party expenses, e.g., entertainment, sanitation, supplies, entertainment and the tents.
Mr. Wiszowaty continued with addressing future year’s events and how to best manage them. The process would start earlier and possibly the Park Department would drive the event with participation from the other Committees and Boards. He added that the advertising expense was $4,400.00 which includes the videographer. He also noted that he would be using the videographer in other aspects for the Town. The entertainment was relatively small and the biggest expense was the tents. The Town would be looking for discounts or other vendors for the tents in the future.
Cindy added that the Town may have paid for unnecessary items on the tents, such as side panels. Mr. DeYoung countered that inclement weather would have made the side panels necessary.
Mr. DeYoung asked if there were any estimates on the attendance, including fireworks. Mr. Wiszowaty responded that they estimate there was anywhere between 2,500 to 3,000 people.
Mr. DeYoung noted that the thought process for next year would begin at their September meeting. He brought up the layout of the event and added that they could have used a bigger tent and more picnic tables. Mr. Aurelio mentioned the volleyball sand courts and how that area limited available space.
Cindy suggested giving the remaining volunteer shirts to the sponsors, to which everyone agreed. She also suggested the Town use the Veteran’s sign throughout the year for all Town events.
Mr. Aurelio brought up the topic of the K-Mart property and the need for the Committee to focus on the Town’s development. He added the Riverfront district was up for a motion at the Meetings tonight.
Respectfully Submitted:
Anastasia Lowery, Recording Secretary
St. John Economic Development Committee
Approved This 24th Day of August, 2022:
___________________________________
John DeYoung, EDC President
Also present: Michael Aurelio, Town Council Liaison, Joseph Wiszowaty, Town Manager, Sergio Mendoza, Staff Liaison, and Jason Dravet.
Mr. DeYoung referred to an Economic Development document provided to the committee and deferred to Mr. Mendoza. Mr. Mendoza announced that the Building and Planning Department is holding a Professional Development Workshop on Wednesday, September 21, 2022 for the Board of Zoning Appeals and Plan Commission members in the Fire Department training room from 6:00 p.m. to 8:30 p.m. They are inviting other staff, Boards and Commissions to attend, e.g., Economic Development, Redevelopment Commission, Town Council and department heads. K.K. Fritz, FAACP, instructor, provides this type of workshop for professional development. One of the topics would be how decisions within Boards, Commissions and Committees should be made and how they would interact with each other on projects. Additional information will be provided and distributed.
Mr. Mendoza referred to a manuscript called the Citizen Planner Guide that will be covered in the workshop, which is a tool to assist in citing State codes. Also within the manuscript is a chapter on Economic Development, which was distributed to the members present. Mr. Mendoza continued to breakdown a number of discussion points covered in the chapter. Mr. Mendoza stated that, next year, they will consider contacting an attorney working with the Indiana Association of Municipalities to assist with the legalities of the process.
Mr. Mendoza reported that his team met with Robinson Engineering and Teska Associates where they discussed a master road plan which would dovetail into a corridor study. In the corridor study, they want to identify land uses that would help direct the Plan Commission to diversify the economic base of the community looking forward into the next 15-20 years, to include infrastructure. Mr. Mendoza continued to explain the opportunities provided through Teska Associates that would benefit the Town. Mr. Wiszowaty added that Teska will be doing the community outreach to gain input from the residents and businesses and to assist with a vision of growth for the Town.
Mr. Mendoza added that the public will also be welcome to attend the Workshop as it will be open to everyone.
Mr. DeYoung asked for an update on the US 41 project. Mr. Wiszowaty reported that the Town contractor removed the forced sanitary sewer and 12” water main, so they could replace the box culvert, which should be wrapped up next week. The contractor will get it tested and chlorinated then reconnect and bury the forced sewer and water main. Milestone will then complete the asphalt. It is anticipated to be done by the end of September. He added there is another conflict with AT&T on shoring up a fiber optic cable which was discovered yesterday. Mr. DeYoung asked if this information could be published on the website.
Mr. DeYoung reported that he has two (2) businesses that have expressed an interest in coming to St. John.
Mr. DeYoung referred to a draft document with regards to the Riverfront Development licensing. Mr. Wiszowaty explained that the document will be distributed to the Town Council, RDC and the EDC to seek feedback prior to creating an ordinance. He noted it is for the Riverfront District liquor licenses. The Riverfront Review Committee Members, where the RDC will be the main body to facilitate the process, would make determinations on the applications received. In their determinations, they would consider the type of use or percentage of food/merchandise versus alcohol, and other such scenarios. Mr. Wiszowaty noted how this type of district has worked well in other communities and the positive feedback coming in from developers. He continued to explain the expense and process for obtaining liquor licenses and how this districting assists in both. In this model, the liquor license is site specific and cannot be relocated.
Mr. Wiszowaty asked the Committee to submit feedback responses to his office as soon as possible.
Mr. Beezhold asked if anyone had applied or for a façade upgrade for existing businesses. Mr. Wiszowaty stated that a new business, Biggby Coffee, moving into the old Centier Bank location, which will be going before the Town Council for approval in September, will be improving the façade on their building.
Mr. Beezhold asked about the discussions with expanding the lanes at 93rd and US 41. Mr. Wiszowaty explained it is in utility relocation and the design is almost complete. The plan calls for expansion of 93rd with multiple turn lane configurations at US 41. He described the multiple property changes necessary to widen the road. He added that the project is scheduled for bid-letting in January/February and would commence in the spring. He then detailed some of the expense and funding of the project.
Respectfully Submitted:
Anastasia Lowery, Recording Secretary
St. John Economic Development Committee
Approved This 28th Day of September, 2022:
___________________________________
John DeYoung, EDC President
Also present: Michael Aurelio, Town Council Liaison, Joseph Wiszowaty, Town Manager, and Jason Dravet. Sergio Mendoza, Staff Liaison was absent.
Mr. Wiszowaty noted the speaker at the Workshop discussed comprehensive plans and how the planning drives the community. The plans are updated every ten years and the current plan was done back in 2017. The Planning Commission updates the comprehensive plan, but other plans can be included as part of it. Mr. Wiszowaty and Mr. Mendoza have been discussing proper studies for economic development, which the 2017 plan lacks. The one area for economic development would include the US 41 Corridor as commercial and/or light industrial developments. The EDC could spearhead a study on the US 41 Corridor, in terms of land use and proposed development. The Town would hire a planning organization to assist the EDC with the study by presenting the scope of work on which the organizations could submit their proposals to the Council.
The 93rd Avenue project will be out for bid this winter. There will be utility conflicts to address and logistics with right-of way, but the plan is to get it started by spring of 2023.
The update on the US 41 project is that the conflict has been resolved and Milestone will repave and stripe the road. The plan is to pave everything at night during the week of October 10th. All lanes should be open to traffic the following week.
Mr. DeYoung asked about the K-Mart property to which Mr. Wiszowaty responded that the Town had a call with owners about cleaning up that area. Mr. Bell asked what the owner’s plan is for that property. Mr. Wiszowaty responded that he didn’t know, but that he is open to selling. A discussion about the K-Mart property continued.
Robert Godoy: Mr. Godoy stated that he has a letter out to Woodman’s, which is similar to Costco, based out of Wisconsin. He added that Woodman’s may be interested in moving into Indiana depending on their success in Illinois.
David Beezhold: Mr. Beezhold reported, as part of the Parks Advisory Committee, the Freedom Fest will be headed up by the Parks Advisory Committee, but will require assistance from the EDC.
Town Council Liaison-Michael Aurelio: Mr. Aurelio added that the EDC was asked to assist with the sponsorships. Monday, July 3rd was the date selected for the event.
The Parks Advisory Committee will be holding five (5) events with Malt Brothers and bands, with the intention of being self-sustaining.
Mr. Aurelio asked the Members their thoughts about spot-lighting the new businesses coming into St. John. Mr. DeYoung suggested that the EDC Members, Town Council and Town Management attend the grand openings and ribbon cutting ceremonies. Mr. Wiszowaty asked Ms. Stoming if the Chamber held any business-after-hours events. Ms. Stoming confirmed that the Chamber is having one in October at White Rhino.
Mr. Aurelio addressed the Façade Program and getting it off the ground. Discussions surrounding the program and the marketing process followed. Mr. Godoy suggested a prominent link on the website to simplify the process.
Town Manager-Joseph Wiszowaty: Mr. Wiszowaty brought up Katie’s Spotlight Dance Academy located at 8385 Wicker Avenue, Suite 3, will be having a ribbon-cutting on October 5th at 4:30 p.m.
Respectfully Submitted:
Anastasia Lowery, Recording Secretary
St. John Economic Development Committee
Approved This 26th Day of October, 2022:
___________________________________
John DeYoung, EDC President
Also present: Joseph Wiszowaty, Town Manager, Sergio Mendoza, Staff Liaison and Jason Dravet. Michael Aurelio, Town Council Liaison was not present at roll call.
(Mr. Aurelio joined the meeting at 5:02 p.m.)
Mr. Wiszowaty referred back to the presentation and how the focus of the Economic Development would be to drive more businesses into NW Indiana. He added that Mr. Mendoza would be taking on more of a leadership role in the Economic piece with transitioning from residential growth focus to commercial growth.
Ms. Warren asked about the US41 Corridor study to which Mr. Wiszowaty responded would be going to RFQ sometime between now and January and would be included in the Comprehensive Plan.
Dave Beezhold: Mr. Beezhold reported that at the Parks & Recreation meeting last night, they discussed the Freedom Fest. He reported that they put together a team of their members for certain tasks. He added that he would like to provide Ms. Warren and Ms. Stoming with contacts to assist with the sponsorship lists. He also updated everyone on the plans for the 2023 program.
Respectfully Submitted:
Anastasia Lowery, Recording Secretary
St. John Economic Development Committee
Approved This 26th Day of October, 2022:
___________________________________
John DeYoung, EDC President
